LOCAL DELIVERY REQUIREMENTS DAIRY - Attachment B.pdf
PDF 78 KB Posted
- Attached to
- Dairy Requirement - FY25 Extension - FDC SeaTac
- Solicitation number
- 15B61125Q00000020
About this file
This document is an Attachment B detailing local delivery requirements for weekly dairy products for a Bureau of Prisons (BOP) food service contract. The delivery schedule requires weekly deliveries on a mutually agreed day, with deliveries accepted Monday through Friday from 7:00 a.m. to 1:00 p.m. Contractors must palletize deliveries, with drivers assisting in unloading, and all non-frozen perishable foods must be delivered between 34-40 degrees Fahrenheit.
Key additional requirements include strict compliance with BOP Menu Specifications, with items failing to meet specifications subject to rejection. Contractors must submit a single invoice to SET-AccountsPayable-S@bop.gov, with payments made exclusively through electronic funds transfer. Small business vendors must self-certify their status on invoices. The document emphasizes that contractor performance will be evaluated, and failure to meet delivery schedules or specifications may negatively impact future contract award opportunities.
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Other files
| File | Type | Posted |
|---|---|---|
| 15B61125Q00000020 - Attachment A.pdf | ||
| EVALUATION FACTORS AND AWARD INFORMATION DAIRY - Attachment C.docx | DOCX document |
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Text version
Attachment B
August 12, 2025
LOCAL DELIVERY REQUIREMENTS – WEEKLY DAIRY
Delivery Schedule
Deliveries will be made weekly on a day mutually agreed upon between the Government and the Contractor at the beginning of the period of performance.
The contractor will be contacted prior to each delivery and advised of the exact quantity required.
Delivery days falling on Federal Holidays will be delivered on the next workday.
Delivery Hours: Monday through Friday 7:00 a.m. to 1:00 p.m. No appointments required.
Contractor failure to meet delivery schedules without an excusable delay (FAR 52.212-4) and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance.
Past performance information may be used by the Government to make future award decisions.
Delivery Requirements
All deliveries must be palletized unless prior arrangements were agreed to in writing by warehouse staff.
Drivers are required to assist in the unloading of deliveries. There is no loading dock available. The driver must, at a minimum, push their pallet(s) to the edge for our material handlers to unload with a forklift.
Contractors are responsible for ensuring shipping companies and/or truck drivers are informed of the receiving hours and delivery requirements.
Food Service Warehouse Phone: (206)870-5749
Additional Requirements
• All items must strictly be in compliance with the BOP Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications prior to quoting. Items that fail to meet specifications will be refused.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.
• All items will be closely inspected.
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification.
• If the noncompliance product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
Invoicing Addendum to FAR 52.212-4, Contract Terms and Conditions – Commercial Items:
Paragraph (g) Invoice. Vendors should submit a single invoice for all items delivered and accepted under the contract to SET-AccountsPayable-S@bop.gov. Unreadable invoices will be rejected.
ALL PURCHASE ORDER PAYMENTS WILL BE MADE BY ELECTRONIC FUNDS TRANSFER. (Payment will not be made by purchase card).
Small business vendors are required to self-certify on all invoices their small business status for the NAICS code assigned for this acquisition.
mailto:SET-AccountsPayable-S@bop.gov
File details come from the government source that posted it. Updated .