DA10--Intent to Sole Source - 3Mensio and CAAS MR Software Subscriptions
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C26126Q0643
- Agency
- Veterans Integrated Service Network 21 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Department of Veterans Affairs Network Contracting Office 21 Palo Alto CA 94304, United States
- Points of contact
-
- Tawnya Krommenhoek tawnya.krommenhoek@va.gov (925) 372-2354
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA), Veterans Health Administration, Network Contracting Office 21, intends to sole source a firm fixed price contract with ESAOTE NORTH AMERICA INC for proprietary 3Mensio and CAAS MR medical software subscriptions and related services to support VA Palo Alto Health Care System. The procurement encompasses multiple software modules including 3Mensio Base Module, Aortic Root, Structural Heart Aortic Valve VIV, Mitral Valve, Left Atrial Appendage, and Structural Heart Tricuspid modules, along with CAAS MR Solutions modules such as Base Module, 2D Flow, Perfusion, Viability, Tissue Mapping, Strain, 4D Heart, and Functional variants, all with associated floating licenses. Key requirements mandate that responsive sources must be original equipment manufacturers, authorized dealers, authorized distributors, or authorized resellers with documented authority, and must comply with FDA approval and Gray Market regulations per VAAR 852.212-71 and 852.212-72. The contract includes implementation services comprising setup and installation, remote training (up to eight hours plus follow-up training for new releases), telephone support during business hours, and upgrades and customizations at no additional cost, along with manufacturer warranty. The pre-solicitation notice was posted on April 22, 2026, with an anticipated solicitation posting on April 23, 2026 on beta.sam.gov; responses must be submitted to Contracting Officer Tawnya Krommenhoek at tawnya.krommenhoek@va.gov by April 27, 2026 at 10:00 AM Mountain Time.
This procurement carries no set-aside designation and represents a sole source award to ESAOTE NORTH AMERICA INC, the incumbent contractor, due to the proprietary nature of the software packages. The contract includes 33 line items across the various 3Mensio and CAAS MR modules, with specific pricing to be determined during the solicitation phase. The performance period runs from May 15, 2026 through May 14, 2027, providing a one-year subscription term for the medical imaging software solutions. The procurement is classified under NAICS Code 513210 (Software Publishers) and Product Service Code DA10 (IT and Telecom - Business Application/Application Development Software As A Service). While specific award values are not disclosed in the pre-solicitation notice, the comprehensive scope of modules and implementation services indicates a substantial software subscription and support contract supporting cardiovascular imaging and analysis capabilities at the VA facility.
Notice text
PRE-SOLICITATION NOTICE OF INTENT TO SOLE SOURCE
Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) intends to award a sole
source, firm fixed price contract to ESAOTE NORTH AMERICA INC for 3Mensio and CAAS MR Software Subscriptions. 3Mensio and CAAS MR Solutions are proprietary medical software packages unique to the original equipment manufacturer (OEM). The procurement is on behalf of the Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West (RPOW), Network Contracting Office (NCO) 21, on behalf of VA Palo Alto Health Care System.
The specific items required are as follows:
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
1.00
EA
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3mensio Base Module- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME400s
LOCAL STOCK NUMBER: 3ME400s
0002
1.00
EA
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3mensio Aortic Root- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME410s
LOCAL STOCK NUMBER: 3ME410s
0003
1.00
EA
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3mensio Structural Heart Aortic Valve VIV- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME411s
LOCAL STOCK NUMBER: 3ME411s
0004
1.00
EA
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3mensio Mitral Valve- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME420s
LOCAL STOCK NUMBER: 3ME420s
0005
1.00
EA
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3mensio Left Atrial Appendage- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME430s
LOCAL STOCK NUMBER: 3ME430s
0006
1.00
EA
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3mensio Structural Heart Tricuspid- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME460s
LOCAL STOCK NUMBER: 3ME460s
0007
10.00
EA
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Floating License for 3Mensio Base Module- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME400FLs
LOCAL STOCK NUMBER: 3ME400FLs
0008
2.00
EA
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3mensio Tricuspid Valve Floating License- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME460FLs
LOCAL STOCK NUMBER: 3ME460FLs
0009
2.00
EA
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Aortic Root Floating license- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME410FLs
LOCAL STOCK NUMBER: 3ME410FLs
0010
2.00
EA
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Mitral Valve Floating License- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME420FLs
LOCAL STOCK NUMBER: 3ME420FLs
0011
2.00
EA
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Structural Heart Aortic Valve VIV Floating Seat- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME411FLs
LOCAL STOCK NUMBER: 3ME411FLs
0012
2.00
EA
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Left Atrial Appendage Floating license- Subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): 3ME430FLs
LOCAL STOCK NUMBER: 3ME430FLs
0013
1.00
EA
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CAAS MR SOLUTIONS Base Module & 3D Viewer- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR000s
LOCAL STOCK NUMBER: PMR000s
0014
1.00
EA
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CAAS MR Solutions 2D Flow- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR010s
LOCAL STOCK NUMBER: PMR010s
0015
1.00
EA
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CAAS MR Solutions Perfusion- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR002s
LOCAL STOCK NUMBER: PMR002s
0016
1.00
EA
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CAAS MR Solutions Viability- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR003s
LOCAL STOCK NUMBER: PMR003s
0017
1.00
EA
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CAAS MR Solutions Tissue Mapping- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR004s
LOCAL STOCK NUMBER: PMR004s
0018
1.00
EA
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CAAS MR Solutions Strain- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR005s
LOCAL STOCK NUMBER: PMR005s
0019
1.00
EA
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CAAS 4D Heart- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR021s
LOCAL STOCK NUMBER: PMR021s
0020
1.00
EA
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CAAS MR Solutions Functional- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR001s
LOCAL STOCK NUMBER: PMR001s
0021
14.00
EA
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CAAS MR SOLUTIONS -Base Module & 3D Viewer Floating License-subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR000FLs
LOCAL STOCK NUMBER: PMR000FLs
0022
2.00
EA
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CAAS MR Solutions 2D Flow Float- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR010FLs
LOCAL STOCK NUMBER: PMR010FLs
0023
2.00
EA
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CAAS MR Solutions 4D Flow Heart Float- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR021FLs
LOCAL STOCK NUMBER: PMR021FLs
0024
2.00
EA
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CAAS MR Solutions Functional Float- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR001FLs
LOCAL STOCK NUMBER: PMR001FLs
0025
2.00
EA
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CAAS MR Solutions Perfusion Float- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR002FLs
LOCAL STOCK NUMBER: PMR002FLs
0026
2.00
EA
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CAAS MR Solutions Viability Float- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR003FLs
LOCAL STOCK NUMBER: PMR003FLs
0027
2.00
EA
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CAAS MR Solutions Tissue Mapping Float- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR004FLs
LOCAL STOCK NUMBER: PMR004FLs
0028
2.00
EA
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CAAS MR Solutions Strain Float- subscription
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): PMR005FLs
LOCAL STOCK NUMBER: PMR005FLs
0029
1.00
JB
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Set-up and Installation - Contractor shall advise and assist in setting up and installing the Program.
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): Set-up / Install
LOCAL STOCK NUMBER: Set-up / Install
0030
1.00
JB
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Remote Training - To include up to eight (8) hours in the use of software, with access to PMI-Academy (E-Learning 24h/7D), and access to customer care line and email support.
Contractor shall also provide one (1) follow-up remote training session of up to four (4) hours for each new release and software update installed.
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): Training
LOCAL STOCK NUMBER: Training
0031
1.00
JB
__________________
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Support - Contractor shall provide telephone hot-line support and maintenance service under general business hours, Monday through Friday, except for recognized Federal holidays, to respond to questions regarding the Program.
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): Support
LOCAL STOCK NUMBER: Support
0032
1.00
JB
__________________
__________________
Upgrades and Customization - Contractor shall provide any updates, upgrades, enhancements, new applications and customizations with regard to the Program at a mutually agreed upon time and at no additional cost during the term of the Contract. Contractor is not responsible for any upgrades to hardware that may be required to support new versions of the Program. All hardware required to operate the Program as stated in the Program s user manual is the responsibility of the Customer.
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): Upgrades and Customization
LOCAL STOCK NUMBER: Upgrades and Customization
0033
1.00
JB
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Warranty - The Program shall be warranted during the entire active time period of the Contract as to Program quality and workmanship, in addition to being warranted in accordance with Manufacturer s Standard Warranty.
Contract Period: Base
POP Begin: 05-15-2026
POP End: 05-14-2027
PRINCIPAL NAICS CODE: 513210 - Software Publishers
PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service
MANUFACTURER PART NUMBER (MPN): Warranty
LOCAL STOCK NUMBER: Warranty
The Food and Drug Administration (FDA) regulates medical devices sold in the United States to assure their safety and effectiveness. Items purchased for use at the Department of Veterans Affairs must be FDA approved.
VA s Gray Market Items terms and conditions apply pursuant to VAAR 852.212-71 Gray Market Items and VAAR 852.212-72 Gray Market and Counterfeit Items. As a result, vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the items identified to be eligible for participation with this acquisition. Vendor must be able to provide the documentation that demonstrates such aforementioned authority.
The solicitation for this action will be posted to beta.sam.gov and all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. After consideration, the Government will determine whether to proceed with the sole source acquisition. Please keep in mind that patient care and choice in the decision is the highest priority to the VA. The solicitation will be posted on or about April 23, 2026.
Please respond to tawnya.krommenhoek@va.gov no later than Monday, April 27, 2026, at 10:00 am Mountain Standard Time. With your response, please provide evidence showing compliance with the aforementioned Gray Market clauses. Failure to provide the required information may result in a determination that your company is not a viable source.
(End of Notice)
Attachments
| File | Type | Posted |
|---|---|---|
| 36C26126Q0643.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| DA10--3Mensio and CAAS MR Software Subscriptions | Award Notice | |
| DA10--Intent to Sole Source - 3Mensio and CAAS MR Software Subscriptions | Solicitation | |
| DA10--Intent to Sole Source - 3Mensio and CAAS MR Software Subscriptions | Pre-Solicitation |
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