Custom Positioning System

The Department of Energy Office of Science, through Brookhaven National Laboratory, is seeking a custom precision positioning system for the Inner Shell Spectroscopy (ISS) Beamline High Resolution Spectrometer SmarAct Analyzer Motions Assembly at the National Synchrotron Light Source II facility. The procurement requires vendors to complete four primary tasks: design and engineering efforts following BNL's supplied drawing PD-ISS-HRS-1360 Revision A, fabrication and purchasing of all necessary components, assembly and testing at the vendor's facility, and proper packing and shipping to ensure safe delivery. Contractors must maintain quality assurance standards certified to ISO 9001, implement rigorous material traceability, and provide comprehensive documentation packages in accordance with BNL-QA-101 requirements. All offerors must complete detailed representations and certifications, including business classification information and compliance with federal regulations. The solicitation requires responses by August 27, 2025, with quoted prices remaining firm for 90 days after submission.

This opportunity has no set-aside designation and is open to all qualified vendors, though the technical specifications reference SmartAct Inc. of Berkeley, California as a suggested vendor for certain components. The contract will be structured as a firm fixed price agreement with delivery required within 28 weeks after contract award, delivered FOB to Brookhaven National Laboratory in Upton, New York. Delivery must occur during specific hours (8:00 am to 11:45 am and 12:30 pm to 4:00 pm EST, Monday through Friday) with advance notification requirements for shipments. The work involves designing and fabricating a motion assembly with precise dimensional specifications, including a rotation base and bracket assembly weighing approximately 1.69 pounds. The contract includes detailed shipping and labeling requirements, particularly for items over 400 pounds, and incorporates various federal acquisition regulations related to small business utilization and equal opportunity provisions.