Enclosure (1) Draft Contract 466136.pdf

Rev. 9.4, February 2018 1

Contract Specialist Amount Contract Number

Eric Nagel TBD 466136

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates

P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the "Contract") is between the party named above (the "Contractor"), and

Brookhaven Science Associates, LLC. ("BSA"), the latter acting under a Prime Contract with the

United States of America (the "Government") represented by the United States Department of

Energy ("DOE”).

I. SCOPE OF WORK

The Contractor shall deliver Custom Positioning System in accordance with Attachment

(A) Statement of Work, Attachment (B) Specifications, and Attachment (C) BNL-QA-

101.

II. DELIVERY DATE:

The delivery date for all deliverables shall be no later than 28 weeks after contract award.

III. FIRM FIXED PRICE AND PAYMENT

A. Firm Fixed Price: In full consideration of the Contractor's performance hereunder BSA shall pay the Contractor the firm fixed price of TBD. The said sum shall constitute full compensation for all services and materials furnished hereunder.

B. Payment: Payment will be made upon receipt and approval of properly certified invoices. Payment terms are Net 30.

Invoices shall be directed to BSA’s Accounts Payable Section via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal.

Invoices shall be submitted in PDF format, via e-mail, to apinvoices@bnl.gov.

Hard copy invoices, in duplicate, shall be directed to BSA's Accounts Payable

Section, Contracts Division, Bldg. No. 400d.

The Contractor shall indicate the final invoice by clearly marking such invoice as

"FINAL". A copy of the final invoice must be submitted to BSA’s Contractual

Representative.

Rev. 9.4, February 2018 2

C. Freight: Freight terms shall be (for North American shipments insert:) FOB BSA

National Laboratory, 98 Rochester Street, Upton, Long Island, New York. Freight

Prepaid, (for foreign shipments insert:) “DAP” Delivered At Place, BSA National

Laboratory, 98 Rochester Street, Upton, Long Island, New York.

D. Shipping and Labeling: Unless otherwise specified, standard Shipping

Instructions apply. Standard Shipping Instructions are provided at http:/www.bnl.gov/ppm/linkable_files/pdf/ShippingInstructions.pdf.

Two (2) weeks prior to delivery of all items the contractor shall contact BSA as to the type of freight carrier that will be used.

Delivery Hours:

All deliveries must arrive at BSA National Laboratory (BNL), at the above address, Building 98 between the hours of 8:00 am to 11:45 am or from 12:30 pm to 4:00 pm EST, Monday through Friday. Any delivery outside normal delivery hours will NOT be accepted unless advanced notification was provided and arrangements were made through Receiving (631-344-2310, 631-344-4336, or

631-344-2300 or via email at: PPMTraffic@BNL.gov).

Special Notification of Delivery:

Advanced Notice, within 72 hours of expected delivery to BNL, shall be provided by the supplier or shipper to BSA’s Receiving department either by telephone at:

631-344-2310, 631-344-4336, or 631-344-2300, OR via email at:

PPMTraffic@BNL.gov due to weight, size, and/or volume parameters of the end item(s) requiring special material handling/rigging by BSA personnel. Failure to contact BSA will result in delays during delivery and demurrage will be at the supplier’s/shipper’s expense.

Package Labeling Requirements:

All packages delivered to BNL must be labeled with the complete Purchase

Order/Contract Number as a minimum. Each shipping container (transport package) with a gross weight equal to or greater than 400 pounds (180 kilograms) must be marked with the center of gravity and gross weight on at least one side, or end panel in addition to meeting the requirements of the latest revision of ASTM

Standard D 3951-98, Standard Practice for Commercial Packaging. This applies to any item shipped (originally packaged or repackaged) to BNL or other locations cited in the purchase order or contract.

Ocean Shipments:

For foreign shipments that will be transported via ocean freight the 10-2

REQUIREMENTS Form located at http://www.bnl.gov/ppm/linkable_files/pdf/TenTwoForm.pdf must be completed by the supplier 72 hours before departure of the vessel. The form can either be faxed to Interfreight Harmonized Logistics, Inc. at 516-371-6880 or emailed to

BNL@interfreight.net. A copy should also be emailed to PPMTraffic@BNL.gov.

Once the form is submitted to customs an acceptance number will be given. No freight will be loaded on a vessel without this acceptance number.

http://www.bnl.gov/ppm/linkable_files/pdf/ShippingInstructions.pdf mailto:PPMTraffic@BNL.gov http://www.bnl.gov/ppm/linkable_files/pdf/TenTwoForm.pdf

Rev. 9.4, February 2018 3

Special notice regarding 10-2 Form: On July 9, 2013 US Customs and Border

Protection began full enforcement of Importer Security Filing (ISF) and will assess liquidated damages for violations. Failure to submit the 10-2 Form may result in fines from $5,000 up to $15,000. It is the Contractor’s responsibility to make sure Form 10-2 is submitted 72 hours prior to the vessel sailing. BSA shall withhold payment from the Contractor’s final invoice for any penalties incurred by BSA due to late or incorrect ISF filing by the Contractor.

All Ocean Bill of Ladings and Airway Bills must be addressed to:

Brookhaven National Laboratory

Bldg 98

Upton, New York 11973

In addition, the Contractor must notify:

Interfreight Harmonized Logistics Inc.

221 Sheridan Blvd.

Inwood, NY 11096 / USA

Phone 1-516-371-0775

The Contractor must fax or e-mail immediately to Interfreight copies of:

Ocean Bill of lading or Airway Bill

Commercial Invoice

Packing List

Fax 1-516-371-6880 e-mail BNL@interfreight.net

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: Akhil Tayal is BSA's Technical

Representative, hereunder. He shall act as liaison between BSA and the

Contractor in technical matters only.

B. BSA’s Contractual Representative: Eric Nagel, located in Building 902B, telephone no. (631)344-4621, enagel@bnl.gov, is BSA's Contractual

Representative. Any change or modification in the terms and conditions of this contract shall require the written approval of BSA's Procurement and Property

Management Division’s Manager, or his designee.

C. Contractor’s Technical Representative: ______________________ is the

Contractor’s authorized Technical Representative, hereunder and shall act as point of contact between BSA and the Contractor in technical matters only. They can be reached at ____________________________________________________.

D. Contractor’s Contractual Representative: ____________________________is the Contractor’s authorized Contractual Representative, hereunder and shall act as liaison between BSA and the Contractor. They can be reached at

V. ADDITIONAL TERMS

mailto:BNL@interfreight.net mailto:enagel@bnl.gov

Rev. 9.4, February 2018 4

The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Commercial Items and Services, Rev 23.0 May 2025, are incorporated herein and made a part hereof.

This Contract is issued pursuant to Brookhaven Science Associates General and/or

Supplemental terms and conditions listed above which are incorporated herein by reference. The complete text of these terms and conditions can be viewed via the internet at: PPM | Terms and Conditions (bnl.gov). Should the Contractor have any questions and/or not have access to these terms and conditions, contact the buyer or contracts specialist immediately.

Should a portion of the work covered under this contract be accomplished outside the

United States of America, the following articles shall be made inapplicable, insofar as they relate to work performed outside of the United States. All General Provisions of the

Terms and Conditions are in full force and effect for any work performed within the

United States.

Article Title of Clause FAR Ref.

Article 40 Utilization of Small Business Concerns 52.219-8 Article 41 Contract Work Hours & Safety Standards Act - Overtime 52.222.4 Compensation Article 43 Contracts for Materials, Supplies, Articles and 52.222.20 Equipment Exceeding $15,000

The following documents attached hereto and made a part hereof, contain additional provisions of this contract:

Attachment (A): Statement of Work

Attachment (B): Specifications

Attachment (C): BNL-QA-101

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

CONTRACTOR BROOKHAVENSCIENCE

ASSOCIATES, LLC.

By: By:

Name: Name:

Article 44 Prohibition of Segregated Facilities 52.222-21 Article 45 Equal Opportunity 52.222-26 Article 46 Equal Opportunity for Veterans 52.222-35 Article 47 Equal Opportunity for Workers with Disabilities 52.222-36 Article 48 Employment Reports on Veterans 52.222-37 Article 58 Acquisition of Epeat® – Registered Televisions (Alternate I) 52.223-14 Article 64 Buy American Act - Supplies 52.225-1 https://www.bnl.gov/ppm/terms-and-conditions.php

Rev. 9.4, February 2018 5

Title: Title:

Date: Date: