Custodial Cleaning Services, Aviano Air Base, Italy

This is a pre-solicitation notice to determine possible sources and provide contractors a notice of intent to release a Request for Quote (RFQ). If your company is interested in the subject requirement, please refer to instructions below.

The U.S. Government intends to solicit for quotes for performance of services under a prospective firm-fixed price contract for custodial cleaning services of geographically separated areas of Aviano Air Base, Italy (excluding Medical and DeCa facilities) in accordance with Air Force Common Operating Levels of Service (AFCOLS). The subject service shall be acquired using FAR Part 12 procedures for the Acquisition of Commercial Items. FAR Part 13 Simplified Acquisition Procedures shall govern this competitive acquisition (FAR 13.500(a)-acquisition is <$7.5M).

The Contractor shall furnish all management, tools, equipment, and labor necessary to ensure that custodial services are performed in a professional manner.

The general requirements of the service are illustrated in the attached DRAFT Performance Work Statement (PWS) which interested Companies are encouraged to read to familiarize with the various requirements of the service, ask questions or give suggestions. Exchanges with interested parties are highly encouraged in order to improve the understanding of the Government requirements and industry capabilities.

In order to be deemed as responsive, interested companies shall conform to the general and specific quote preparation instructions which are bound to include BUT ARE NOT LIMITED TO the documented evidence of the following: Italian Chamber of Commerce Certificate proving the authority of the firm to operate in the custodial cleaning business sector, DURC (Documento Unico di Regolarita’ Contributiva) certifying the payment of host nation security benefits, Self-Certification for Antimafia Communication,   Company’s active registration on the System for Award Management (SAM), active ISO 9001 Quality System Certification, Company’s Organizational Chart and Quality Control Plan to ensure services are performed in accordance with attached DRAFT PWS and commonly accepted commercial practices and pertinent relevant Prior Experience.

Performance of the service will come into effect 1 March 2022 (starting with a one- month prior phase-in period) and will have a duration of 5 years (one base 12-month period and four 12-month option periods) with a 6 months possible extension of services.

Conferences/site visits might be announced at a later date. The Solicitation will be posted via beta.SAM.gov tentatively on October/November 2021.

Interested parties should provide their questions and inputs in writing to Ms. Barbara Cavallin at barbara.cavallin.it@us.af.mil and  Ms. Ivana Barac at ivana.barac.6.it@us.af.mil and Ms. Melissa Maurhart at melissa.maurhart.it@us.af.mil no later than Wednesday September 22 2021, 10:00 hours,  Rome, Italy local time.

UPDATE. The purpose of this update is for the Government to provide interested Vendors with answers to their questions regarding the draft PWS and next possible solicitation for Custodial Services at Aviano AB. Please see the attached file  "Questions and Answers Pre Solicitation Notice Custodial Services Aviano AB Italy".

This is a pre-solicitation notice to determine possible sources and provide contractors a notice of intent to release a Request for Quote (RFQ). If your company is interested in the subject requirement, please refer to instructions below.

The U.S. Government intends to solicit for quotes for performance of services under a prospective firm-fixed price contract for custodial cleaning services of geographically separated areas of Aviano Air Base, Italy (excluding Medical and DeCa facilities) in accordance with Air Force Common Operating Levels of Service (AFCOLS). The subject service shall be acquired using FAR Part 12 procedures for the Acquisition of Commercial Items. FAR Part 13 Simplified Acquisition Procedures shall govern this competitive acquisition (FAR 13.500(a)-acquisition is <$7.5M).

The Contractor shall furnish all management, tools, equipment, and labor necessary to ensure that custodial services are performed in a professional manner.

The general requirements of the service are illustrated in the attached DRAFT Performance Work Statement (PWS) which interested Companies are encouraged to read to familiarize with the various requirements of the service, ask questions or give suggestions. Exchanges with interested parties are highly encouraged in order to improve the understanding of the Government requirements and industry capabilities.

In order to be deemed as responsive, interested companies shall conform to the general and specific quote preparation instructions which are bound to include BUT ARE NOT LIMITED TO the documented evidence of the following: Italian Chamber of Commerce Certificate proving the authority of the firm to operate in the custodial cleaning business sector, DURC (Documento Unico di Regolarita’ Contributiva) certifying the payment of host nation security benefits, Self-Certification for Antimafia Communication,   Company’s active registration on the System for Award Management (SAM), active ISO 9001 Quality System Certification, Company’s Organizational Chart and Quality Control Plan to ensure services are performed in accordance with attached DRAFT PWS and commonly accepted commercial practices and pertinent relevant Prior Experience.

Performance of the service will come into effect 1 March 2022 (starting with a one- month prior phase-in period) and will have a duration of 5 years (one base 12-month period and four 12-month option periods) with a 6 months possible extension of services.

Conferences/site visits might be announced at a later date. The Solicitation will be posted via beta.SAM.gov tentatively on October/November 2021.

Interested parties should provide their questions and inputs in writing to Ms. Barbara Cavallin at barbara.cavallin.it@us.af.mil and  Ms. Ivana Barac at ivana.barac.6.it@us.af.mil and Ms. Melissa Maurhart at melissa.maurhart.it@us.af.mil no later than Wednesday September 22 2021, 10:00 hours,  Rome, Italy local time.