Cooling Tower Wet‐Deck Media Replacement and Cleaning
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 69056725Q000041
- Agency
- Federal Highway Administration Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Vancouver, Washington 98661, United States
- Points of contact
-
- WFL Simplified Acquisition wfl.purchasing@dot.gov (360) 619-7733
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Highway Administration's Western Federal Lands Division is soliciting quotes for cooling tower wet-deck media replacement and cleaning services at their Vancouver, Washington facility. The scope includes replacing wet-deck media in existing cooling tower cells, performing comprehensive mechanical and chemical cleaning per manufacturer recommendations, and restoring tower performance to operational standards. The project involves working with a BAC FXV-421 cooling tower system and requires contractors to demonstrate at least five years of relevant experience with similar cooling tower maintenance projects. The procurement will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria under simplified acquisition procedures, with quotes being submitted as a firm-fixed-price arrangement. The solicitation has been amended multiple times, with the current quote submission deadline extended to September 9, 2025, at 2:00 PM PT.
This opportunity is designated as a Total Small Business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 million. The contract performance period is established at 30-60 calendar days following order receipt, with work to be performed at the federal facility located at 610 E 5th Street, Vancouver, WA 98661. A mandatory site visit was conducted on August 22, 2025, to allow potential contractors to assess site conditions and project requirements. The government has provided extensive documentation including cooling tower specifications, operations and maintenance manuals, and multiple rounds of questions and answers to clarify project requirements. No bid bond is required for this procurement, and the government will assist contractors by turning off power and water systems during the work period.
Notice text
7 versions
Update #7 · Latest ·
09/02/2025: Amendment 0003 posted. By way of this amendment, the solicitation and due date for quotations are both extended to Tuesday, 09/09/2025, at 2:00pm PT.
08/28/2025: QandA 08-28-2025 posted
08/26/2025: QandA 08-26-2025 posted
08/26/2025: Amendment 0002 posted
08/22/2025: Site Visit Log posted
08/21/2025: QandA 08-21-2025 posted
08/19/2025: Amendment 0001 posted
08/19/2025: QandA_08/19/2025 posted
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a SMALL BUSINESS SET-ASIDE solicitation, and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19.0 million and the associated Product Service Code (PSC) is J041.
The technical evaluation factors for this procurement will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #6 ·
08/28/2025: QandA 08-28-2025 posted
08/26/2025: QandA 08-26-2025 posted
08/26/2025: Amendment 0002 posted
08/22/2025: Site Visit Log posted
08/21/2025: QandA 08-21-2025 posted
08/19/2025: Amendment 0001 posted
08/19/2025: QandA_08/19/2025 posted
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a SMALL BUSINESS SET-ASIDE solicitation, and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19.0 million and the associated Product Service Code (PSC) is J041.
The technical evaluation factors for this procurement will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #5 ·
08/26/2025: QandA 08-26-2025 posted
08/26/2025: Amendment 0002
08/22/2025: Site Visit Log posted
08/21/2025: QandA 08-21-2025 posted
08/19/2025: Amendment 0001 posted
08/19/2025: QandA_08/19/2025 posted
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a SMALL BUSINESS SET-ASIDE solicitation, and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19.0 million and the associated Product Service Code (PSC) is J041.
The technical evaluation factors for this procurement will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #4 ·
08/22/2025: Site Visit Log posted
08/21/2025: QandA 08-21-2025 posted
08/19/2025: Amendment 0001 posted
08/19/2025: QandA_08/19/2025 posted
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a SMALL BUSINESS SET-ASIDE solicitation, and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19.0 million and the associated Product Service Code (PSC) is J041.
The technical evaluation factors for this procurement will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #3 ·
08/21/2025: QandA 08-21-2025 posted
08/19/2025: Amendment 0001 posted
08/19/2025: QandA_08/19/2025 posted
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a SMALL BUSINESS SET-ASIDE solicitation, and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19.0 million and the associated Product Service Code (PSC) is J041.
The technical evaluation factors for this procurement will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #2 ·
08/19/2025: Amendment 0001 posted
08/19/2025: QandA_08/19/2025 posted
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a SMALL BUSINESS SET-ASIDE solicitation, and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19.0 million and the associated Product Service Code (PSC) is J041.
The technical evaluation factors for this procurement will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a SMALL BUSINESS SET-ASIDE solicitation, and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19.0 million and the associated Product Service Code (PSC) is J041.
The technical evaluation factors for this procurement will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Attachments
| File | Type | Posted |
|---|---|---|
| Amendment 0003_25Q000041.pdf | ||
| QandA 08-28-2025.pdf | ||
| QandA 08-26-2025.pdf | ||
| Amendment 0002_25Q000041.pdf | ||
| Site Visit Log.pdf | ||
| QandA 08-21-2025.pdf | ||
| Attachment 0006_Site Visit.pdf | ||
| QandA 08-19-2025.pdf | ||
| Amendment 0001_25Q000041.pdf | ||
| Attachment 0004_Wage Determination No.2015-5563 .pdf | ||
| 69056725Q000041_RFQ.pdf | ||
| Attachment 0003_Scope Task Details and General Requirement.pdf | ||
| Attachment 0001_Offeror Work Experience.pdf | ||
| Attachment 0002_Past Perf Questionnaire.docx | DOCX document | |
| Attachment 0005_Facility Site Image.pdf |
Show all 15
Notice history
| Notice | Type | Posted |
|---|---|---|
| Cooling Tower Wet‐Deck Media Replacement and Cleaning | Award Notice | |
| Cooling Tower Wet‐Deck Media Replacement and Cleaning | Solicitation |
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