Amendment 0001_25Q000041.pdf

(x)

69056725Q000041 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

690567

Vancouver WA 98661

610 E FIFTH STREET

FHWA WESTERN FED LANDS DIVISION

Federal Highway Administration

08/19/20250001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.

Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers x is extended,

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/11/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Cooling Tower Wet Deck Media Replacement and Cleaning

By way of this amendment, amendment 0001, amend to:

1. The solicitation and due date for quotations are both extended to Tuesday, 09/02/2025 at

2:00 pm PT

2. Revise cover page

3. Revise Section C SOW Page C-7

4. Add attachment 0006_Site Visit

5. Revise Attachment 0003_pages 2 to 3.

6. Revise Section E Contract Clauses, page E-13 to E-18 to include TAR 1252.232.70

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Douglas Taylor

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

One (1) haydar.mohammad Highlight haydar.mohammad Highlight haydar.mohammad Highlight haydar.mohammad Highlight

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

69056725Q000041/0001

[DEVIATION Aug 2025]

All changes are indicated by red and/or lined-through text on the attached pages.

All other stipulations remain unchanged.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTATION (RFQ)

Issuing Office: United States Department of Transportation

Federal Highway Administration (FHWA) Western Federal Lands Highway Division 610 East Fifth Street

Vancouver, WA 98661-3801

Agency Contact: Haydar Mohammad, Contract Specialist, (360) 619-7733, WFL.Purchasing@dot.gov

Solicitation Number: 69056725Q000041

Title: Cooling Tower Wet‐Deck Media Replacement and

Cleaning

Solicitation Release Date: 08/11/2025

Technical Questions Due Date: Monday, 08/25/2025, at 4:00 pm PT

Quotation Due Date: Wednesday, 08/27/Tuesday, 09/02/2025, at 2:00 pm PT

C-4 Amendment 0001

The Government anticipates the timeframe to complete the administrative close out of this contract will not exceed 30 days. The costs incurred in the administrative closeout of task orders and contract files are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government. Contractors are to handle such costs in accordance with their disclosure statements/cost accounting systems.

19. LIST OF ATTACHMENTS

Attachment 0001_Offeror Work Experience, (one page). To be excluded from the award documents.

Attachment 0002_Past Perf Questionnaire, (5 pages). To be excluded from the award documents.

Attachment 0003_Scope, Task Details and General Requirement, (4 pages).

Attachment 0004_Wage Determination No.2015-5563, (15 pages).

Attachment 0005_Facility Site Image, (one page).

Attachment 0006_Site Visit (one page).To be excluded form the award documents.

Attachment 0006 Cooling Tower Wet‐Deck Media Replacement and Cleaning Solicitation Number: 69056725Q000041

1 Amendment 0001

SITE VISIT

An organized on-site walk through is scheduled for, Friday 08/22/2025, at 1:00 PM PT.

Participants should meet at 610 E 5th St, Vancouver, WA 98661.

If interested in attending the site visit, please send the attendee’s name(s), company name, and contact information to this email: wfl.purchasing@dot.gov.

Please arrive at least 15 minutes prior to the scheduled time. Additionally, access to a federal facility requires compliance with the “REAL ID” Act requirements. Please review https://www.tsa.gov/real-id for additional information.

All interested Contractors shall satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government, nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding, or representation is expressly stated in this contract.

In no event shall failure to inspect the site constitute grounds for a claim after contract award

Attachment 0003

2 Amendment 0001

The Contractor shall furnish all labor, supervision, materials, equipment, permits, and transportation necessary to replace the wet‐deck media of the existing cooling tower cell(s), perform a full mechanical and chemical cleaning per manufacturer recommendations, and restore the tower to specification performance. Contractor shall apply industry standard epoxy coating to tower basin to ensure watertight integrity.

4.0 TASKS DETAILS

4.1 Pre‐Work Inspection and Submittals

4.1.1 Perform a site visit with the Contracting Officer’s Representative (COR) within ten (10) calendar days of award.

4.1.2 Submit for COR approval:

a. Detailed work plan and schedule (to demonstrate completion within 30 days),

b. Material Safety Data Sheets (MSDS) for cleaning agents,

c. Cut‐sheets for replacement fill media, including performance certification,

d. Safety plan addressing OSHA lockout/tagout and fall protection,

e. Proposed waste disposal plan in compliance with local and federal regulations.

4.2 Site Preparation

4.2.1 Coordinate with WFLHD to deenergize electrical panels serving the cooling tower.

Implement lockout/tagout procedures per 29 CFR 1910.147.

4.2.2 Drain tower basin and isolate incoming process water valves to ensure a dry work environment. Verify valve integrity.

4.2.3 Protect adjacent equipment and building finishes with tarps or temporary barriers.

4.3 Media Removal and Disposal

4.3.1 Remove existing wet‐deck media, screens, and fungus traps.

4.3.2 Collect all removed media and debris in sealed containers.

4.3.3 Transport and dispose of waste off-site at a licensed facility, in compliance with Washington State Department of Ecology regulations.

4.4 Tower Cleaning and Inspection

4.4.1 Pressure‐wash or steam‐clean interior surfaces, drift eliminators, louvers, and basins to remove scale, biofilm, and sediment.

4.4.2 Apply biocide treatment per manufacturer’s instructions; maintain recommended contact time.

Attachment 0003

3 Amendment 0001

4.4.3 Inspect structural framework, drift eliminators, basins, louvers, nozzles, and piping.

4.4.4 Document and report any damage or deficiencies requiring repair.

4.4.5 Etch, Prep, and Epoxy tower basin for water containment.

4.5 Installation of New Wet‐Deck Media

4.5.1 Verify shop–fabricated media dimensions match tower specifications.

4.5.2 Set and secure new media per manufacturer guidelines, ensuring correct spacing and alignment.

4.5.3 Reinstall screens, fungus traps, and drift eliminators.

4.6 Functional Testing and Balancing

4.6.1 Refill tower basin, release isolation valves, and energize pumps under COR supervision.

4.6.2 Conduct performance test: measure approach temperature, drift rate, and water distribution uniformity in accordance with ANSI/ASHRAE 12–2000.

4.6.3 Ensure water chemistry is balanced to WCTI specifications.

4.6.4 Adjust nozzles and flow controls to meet original design criteria.

4.7 Close-out and Documentation

4.7.1 Restore any protective barriers and clean work area.

4.7.2 Provide the COR with:

a. As-built drawings or marked‐up shop drawings,

b. Media manufacturer’s warranty certificates,

c. Cleaning and maintenance report with before/after photographs,

d. Performance test results and balancing report,

e. Waste disposal manifests.

4.7.3 Attend a final acceptance inspection with the COR.

5.0 GOVERNMENT-FURNISHED ITEMS AND SERVICES

5.1 Access to facility and site utilities: one (1) dedicated 110-volt, single-phase electrical outlet and potable water supply (35–60 psi).

5.2 On-site parking for one service vehicle.

5.3 Use of building toilet facilities.

E-13 Amendment 0001

(https://www.epa.gov/greenerproducts/recommendations- specifications-standards-and-ecolabels-federal-purchasing).

(b) Requirements.

(1) The sustainable products and services, including the purchasing program and type of product or service, that are applicable to this contract, and any products or services that are not subject to this clause, will be set forth in the statement of work or elsewhere in the contract.

(2) The Contractor shall ensure that the sustainable products and services required by this contract are—

(i) Delivered to the Government;

(ii) Furnished for use by the Government;

(iii) Incorporated into the construction of a public building or public work; and

(iv) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract (versus costs which are normally applied to the Contractor’s general and administrative expenses or indirect costs). This includes services performed by contractors performing management and operation of Government-owned facilities to the same extent that, at the time of award, an agency would be required to comply if an agency operated or supported the facility.

(3)(i) Except as provided in paragraph (b)(3)(ii) of this clause, sustainable products and services must meet the applicable standards, specifications, or other program requirements at time of quote or offer submission; and

(ii) Sustainable products and services must meet the EPA Recommendations of Specifications, Standards, and Ecolabels in effect as of October 2023.

(c) Resource. The Green Procurement Compilation (GPC) available at https://sftool.gov/greenprocurement provides a comprehensive list of sustainable products and services and sustainable acquisition guidance. The Contractor should review the GPC when determining which [statutory] purchasing programs apply to a specific product or service.

(End of clause)

Transportation Acquisition Regulation (TAR) clauses

The following Transportation Acquisition Regulation clauses are incorporated by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at https://www.transportation.gov/assistant-secretary-administration/procurement/tar-part-1252-solicitatons-provisions-and-contract

252.222–72 -- Contractor Cooperation in Equal Employment Opportunity and Anti- Harassment Investigations (Nov 2022) 1252.223-70 -- Removal or Disposal of Hazardous Substances -- Applicable Licenses and Permits (Nov 2022) 1252.223-71 -- Accident and Fire Reporting (Nov 2022) 1252.232–70 -- Electronic Submission of Payment Requests (Nov 2022) 1252.237–70 -- Qualifications of Contractor Employees (Nov 2022)

E-14 Amendment 0001

1252.242-71 -- Contractor Testimony (Nov 2022) 1252.242-72 -- Dissemination of Contract Information (Nov 2022)

(End of clause)

1252.232-70 -- Electronic Submission of Payment Requests (Nov 2022) [(DEVIATION Aug 2025)]

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Processing system. The Department of Transportation utilizes the DELPHI system for processing invoices. The DELPHI module for submitting invoices is called iSupplier. Access to DELPHI is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. Vendors submitting invoices are required to submit invoices via iSupplier (DELPHI) and authenticated via www.login.gov.

(d) Invoice requirements. To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in iSupplier (DELPHI) shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

E-15 Amendment 0001

[(10) The following statement “The Contractor also affirms that it does not operate any diversity, equity, and inclusion (DEI) initiatives that are inconsistent with the Equal Protection principles of the Constitution and the non-discrimination requirements of Federal law, as interpreted by the Supreme Court in Students for Fair Admissions v.

Harvard, 600 U.S. 181 (2023).”]

(e) Payment system registration. All persons accessing the iSupplier (DELPHI) will be required to have their own unique user ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions.

(2) To create a www.login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then www.login.gov will reply with an email confirming the email address.

(3) iSupplier (DELPHI) registration instructions: New users should navigate to:

http://einvoice.esc.gov to establish an account. Users are required to log in to iSupplier (DELPHI) every 45 days to keep it active.

(4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible to contact their assigned COR when their firm's points of contacts will no longer be submitting invoices, so they can be removed from the system.

(f) Waivers. For contractors/vendors who are unable to utilize DOT's DELPHI system, waivers may be considered by DOT on a case-by-case basis. Vendors should contact their Contracting Officer's Representative (COR) for procedures.

(g) Exceptions and alternate payment procedures. If, based on one of the circumstances set forth in 1232.7002(a) or (b), and the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. If DELPHI is succeeded by later technology, the Contracting Officer will supply the Contractor with the latest applicable electronic invoicing instructions.

FHWA Local Clauses

FHWA-001 -- Payment and Final Invoice

(a) Payment for the order shall be provided under the lump sum quote amount. Compensation is full payment for providing all supplies and/or performing all work in a complete and acceptable manner. All risk, loss, damage, or expense arising out of the nature or prosecution of the work is included in the compensation provided by the lump sum quote amount.

E-16 Amendment 0001

(b) For firm-fixed-price (FFP) contracts where supplies are delivered or services are performed, the final invoice is not subject to further contract settlement actions between the Government and the Contractor.

(c) For non-FFP contracts, further contract settlement actions may exist where final invoices are not to be submitted yet until these contract settlement actions are resolved. For these contracts, the Contracting Officer will process final invoices as a routine part of the closeout process. When requested, the Contractor shall submit the final invoice directly to the Contracting Officer/ Contract Specialist along with the final closeout documents. When the final invoice is ready for payment, the Contracting Officer will inform the Contractor that the final invoice can be submitted through the iSupplier system.

FHWA-002 -- Post-Award Evaluation of Contractor Performance

(a) Interim and final evaluations of contractor performance may be prepared on this contract in accordance with FAR 42.1502 and TAM 1242.1502. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or provide a rebuttal statement. The contractor will be permitted 60 calendar days to respond from the date of receipt of the evaluation. The contractor’s response is voluntary. If the contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

(d) The Federal Highway Administration utilizes the Contractor Performance Assessment

Reporting System (CPARS) to record and maintain past performance information. CPARS hosts a suite of web-enabled applications that are used to document contractor performance information that is required by Federal Regulations. The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support; Architect-Engineer contracts; and Construction contracts. Reference material can be accessed in CPARS.

(e) The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the FHWA Focal Point registers the contract in CPARS, the contractor representative will receive a system-generated email notifying him/her that the contract is registered. A system-generated email will also provide the Contractor with a User ID if the person does not already have a CPARS User ID.

E-17 Amendment 0001

(f) After a performance evaluation has been prepared and is ready for comment, the

Contractor representative will receive a system-generated email notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated email whenever an assessment is completed and can subsequently retrieve the completed assessment from CPARS for review and comment.

FHWA-003 -- Government Technical Point of Contact (TPOC)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer will designate a Government Technical Point of Contact (TPOC) at the time of contract award. The TPOC’s responsibilities will include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the contract. The TPOC will be appointed in writing, at which time ALL the responsibilities of the TPOC will be detailed, and a copy of the appointment memorandum will be furnished to the Contractor. Any changes to the TPOC delegation will be made in writing, either by changes to the existing memorandum or by the issuance of a new appointment memorandum. Copies of any changes will be provided to the Contractor.

(c) The TPOC is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with directions that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the TPOC has taken an action or has issued direction (written or oral) that the Contractor considers exceeding the TPOC’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

E-18 Amendment 0001

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the TPOC.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the TPOC acting within his or her appointment, shall be at the Contractor’s risk.

(End of Clause)