Conservatory Doors Preventive Maintenance & Repair Services

The Architect of the Capitol is preparing to procure preventive maintenance and repair services for conservatory doors at the United States Botanic Garden in Washington, D.C., with responses due by July 14, 2026. This is a sources sought notice only; no award will be made from this submission, though a formal solicitation may follow.

The requirement covers approximately 54 door systems: 20 pairs of automatic sliding doors, 6 pairs of swing doors (Horton/ED700 systems), 28 pairs of monumental manual doors with recessed closures, and fire-rated stairwell doors plus glass doors. Work is performed at the USBG Conservatory, Monday through Friday between 7:00 a.m. and 10:00 a.m., with Contracting Officer approval required for outside-hours work.

Services include monthly preventive maintenance inspections, sensor calibration, track cleaning, and replacement of high-wear items with no annual limits. Quarterly specialized maintenance for fire and glass stairwell doors must ensure NFPA 80/101 code compliance. Emergency response coverage is required 365 days per year between 6:30 a.m. and 9:30 p.m., with on-site arrival within four hours; the first four emergency calls annually are included in the base bid. The contractor must maintain truck stock inventory of critical components for first-fix capability and comply with AAADM, ANSI/BHMA, and NFPA standards.

The anticipated contract type is Firm-Fixed Price with a base period of 12 months beginning June 1, 2026, through May 31, 2027, followed by four 12-month option periods and an optional six-month extension, totaling five years.

All contractor employees must pass E-Verify, U.S. Capitol Police background checks, obtain badging, and wear identification. Responses limited to five pages must include company background, three customer references, implementation approach with timelines, post-implementation support details, and a rough order of magnitude cost estimate. Submit to tim.nyberg@aoc.gov. NAICS 238290.