Sources Sought Notice.docx

Sources Sought Notice Conservatory Doors Preventive Maintenance & Repair Services

Agency/Office:

Architect of the Capitol Supplies, Services & Material Management Division US Botanical Gardens (USBG)

Location:

Washington, DC.

Project Title:

Conservatory Doors Preventive Maintenance & Repair Services

NAICS Code: 238290

Description(s):

This Sources Sought Notice is issued solely for information and planning purposes to gain knowledge of potential sources capable of satisfying a potential requirement. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available, if a solicitation is issued it will be announced at a later date.

The Architect of the Capitol (AOC) US Botanical Gardens (USBG) Conservatory is requesting information from vendors relating the multiple automatic sliding doors between greenhouses, large doors at the front and sides of the building, automatic doors in the back corridors, and exit doors at the rear of the facility. The high-use automatic sliding doors at the Conservatory are a high priority as they provide public access and are critical to maintaining environments. These doors, and all other doors described herein need to be properly serviced, maintained and adjusted so that they function properly, especially during evacuations and emergencies. See attached SOW for more information.

Responses to this request should include:

1. Company Background and Experience

0. A brief overview of your company.

0. Company name, address, point of contact and answers to the following questions:

0. Is this product or service available under a federal supply schedule (GSA)? If yes, please provide the contract number.

0. Do you manufacture or directly provide these services?

0. Is your business large or small?

0. Capability statement information on providing similar services.

1. Provide three (3) customer references to which you have provided similar services for.

Demonstrate:

0. Ability to provide services stated in the attached SOW,

1. Implementation Approach

1. Outline your typical implementation process, including timelines, milestones, and resource requirements.

1. Support and Maintenance

2. Details of your support and maintenance offerings post-implementation/service.

1. Rough Order of Magnitude (ROM) Cost

3. An estimated cost for providing these services.

Submissions Instructions:

Submissions shall be no more than 5 pages.

All responses to solicitations must be submitted electronically as described below. Responses submitted in a paper/hard copy form are unacceptable.

Acceptable Electronic Formats (Software)

1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros.

2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Other electronic format. If you wish to use another format other than described in these instructions, e-mail the POC listed in the SSN. Please submit your request at least ten (10) calendar days before the scheduled due date. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it.

4. .zip files are not accepted.

E-mail Submission Procedures:

a. Subject Line: Include the sources sought notice (SSN) title/description, name of company.

b. Size: Maximum size of the e-mail message shall not exceed five (15) megabytes. Only one email is permitted for the final submission is acceptable.

The response will be date and time stamped by the Microsoft Outlook Email system will be the official record of receipt.

Standard brochures and/or paraphrasing of the SOW will not be considered a sufficient response to this notice.

Interested contractors should submit via email an electronic copy of the requested information to the Contracting Officer, Tim Nyberg, at tim.nyberg@aoc.gov no later than 7/14/2025 at 12pm (EST). Any other attempt, including trying to hand deliver or mail a response to any location in the U.S Capitol Complex will be rejected.

Note: This notice is intended for Market Research and is NOT a solicitation for proposals, proposal abstracts, or quotations. The publication of this notice does not promise a solicitation in the future. No reimbursement will be made for any costs associated with providing information in response to this announcement. All submissions will become Government property and will not be returned. The government will not provide any feedback or evaluations regarding the information submitted or make an award from this notice.

Primary Point of Contact:

Tim Nyberg, Contracting Officer Tim.nyberg@aoc.gov