Conference Space and Hotel Lodging – February 2025
Closed Solicitation Posted
- Solicitation number
- W81K0425R00030002
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Falls Church, Virginia 22040, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Medical Command (MEDCOM) is seeking a small business contractor to provide comprehensive conference space and hotel lodging for the 2025 Army Medicine Department Senior Leader Readiness Forum in Falls Church, VA. The solicitation, Amendment Two to W81K0425R0003, requires a single venue capable of hosting one general session conference room for 500 personnel and 20 breakout rooms accommodating 30 people each. Key contract requirements include providing 2,030 total room nights, offering three daily meals from February 24-27 and breakfast on February 28, and supplying a dedicated conference planning manager with full audiovisual support. The government will evaluate proposals based on room specifications, space adequacy, and technical requirements, with an all-or-nothing approach mandating fulfillment at a single location. Quotes are due by December 11, 2024, at 5:00 PM CST and must remain valid for 45 days.
This contract is a 100% small business set-aside under NAICS code 721110 with a $40 million size standard, targeting hotels and lodging services. The place of performance is within 50 miles of ZIP code 22040 in Falls Church, Virginia. Specific facility requirements include 5G WiFi access, on-site parking, 24/7 fitness center access, and continuous security. The contract covers 30 rooms for five nights and 470 rooms for four nights, with all lodging costs to be invoiced directly under the contract rather than paid individually by participants. The conference is scheduled for February 23-28, 2025, with the primary event running from February 24-27. The solicitation represents a comprehensive procurement for a significant Army Medicine Department leadership event, emphasizing the need for a highly capable and adaptable lodging and conference provider.
Notice text
This is Amendment Two (2) of Solicitation W81K0425R0003
Files
| File | Type | Posted |
|---|---|---|
| 25R0003-0002.pdf | ||
| 25R0003-0002--CC.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Request for Conference Space and Hotel Lodging – February 2025 | Solicitation | |
| Request for Conference Space and Hotel Lodging – February 2025 | Solicitation | |
| Request for Conference Space and Hotel Lodging – February 2025 | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Army Continuing Medical Education (CME) Reaccreditation | Medical Command | Total Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity