Request for Conference Space and Hotel Lodging – February 2025
Closed Solicitation Posted
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- Solicitation number
- W81K0425R0003
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Falls Church, Virginia 22040, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Medical Command is seeking conference space and hotel accommodations for the 2025 Army Medicine Department (AMEDD) Senior Leader Readiness Forum scheduled for February 23-28, 2025. The solicitation requires facilities within 50 miles of Falls Church, VA, with specific requirements including 2,030 total room nights, one general session conference room for 500 personnel, and 20 breakout rooms for 25 people each. Facilities must provide comprehensive audiovisual equipment, 5G Wi-Fi, on-site parking, 24/7 fitness center, and continuous security, along with a dedicated conference planning manager from contract award through the event. The procurement will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria, with proposals due by December 10, 2024, at 12:00 PM CST and requiring 45-day validity. Potential vendors must submit any questions by December 9, 2024, at 12:00 PM CST to the specified contract specialist and contracting officer.
The solicitation is a 100% Economically Disadvantaged Women-Owned Small Business (EDWOSB) set-aside under NAICS code 721110, with a $40 million size standard for Hotels (except Casino Hotels) and Motels. The contract covers comprehensive lodging and conference space needs, including 30 rooms for 5 nights and 470 rooms for 4 nights, totaling 2,030 room nights at a facility in the Falls Church, Virginia area. While no incumbent contractors are mentioned, the procurement is specifically targeted at small businesses that can meet the extensive logistical requirements for this senior leadership forum. The place of performance is ZIP code 22040, which encompasses Falls Church, VA, and the surrounding metropolitan area. The event's timeline is tightly defined, with the conference taking place from February 23-28, 2025, and requiring a dedicated planning manager to ensure smooth execution of all logistical elements.
Notice text
Due to a failed posting on PIEE on December 5, 2024, the solicitation is being posted on SAM.gov.
Files
| File | Type | Posted |
|---|---|---|
| W81K0425R0003--.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Conference Space and Hotel Lodging – February 2025 | Solicitation | |
| Request for Conference Space and Hotel Lodging – February 2025 | Solicitation | |
| This notice | Solicitation | |
| Request for Conference Space and Hotel Lodging – February 2025 | Pre-Solicitation |
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