Request for Conference Space and Hotel Lodging – February 2025
Closed Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- W81K0425R00030001
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Falls Church, Virginia 22040, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Medical Command is seeking conference space and hotel lodging for the 2025 Army Medicine Department Senior Leader Readiness Forum, to be held from February 23-28, 2025. The solicitation requires a venue within 50 miles of Falls Church, Virginia that can accommodate 500 personnel in a general session conference room and 20 additional breakout rooms. Required amenities include full audiovisual support, 5G Wi-Fi, on-site parking, 24/7 fitness center access, and round-the-clock security. The procurement will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria, with proposals due by December 10, 2024 at 12:00 PM CST. Potential vendors must submit questions by December 9, 2024, and the contract will be awarded to a single venue meeting all specified requirements.
The solicitation is set aside exclusively for Economically Disadvantaged Women-Owned Small Businesses (EDWOSB) under NAICS code 721110, with a size standard of $40 million. The contract requires 2,030 total room nights, divided into two distinct groups: 30 rooms checking in on February 23 and 470 rooms checking in on February 24, with all rooms checking out on February 28. The venue must provide a dedicated conference planning manager and comprehensive technical capabilities, including LCD projectors, screens, microphones, and HDMI connectivity. While specific award values are not explicitly stated, the comprehensive requirements suggest a significant logistical and financial commitment for the selected vendor. The place of performance is specified as Falls Church, VA 22040, with the event designed to support the Army Medicine Department's senior leadership conference.
Notice text
This is Amendent W81K0425R00030001 to related pre-solicitation notice W81K0425QA002
Files
| File | Type | Posted |
|---|---|---|
| 25R0003 - 0001.pdf | ||
| 25R0003 -CC.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Conference Space and Hotel Lodging – February 2025 | Solicitation | |
| This notice | Solicitation | |
| Request for Conference Space and Hotel Lodging – February 2025 | Solicitation | |
| Request for Conference Space and Hotel Lodging – February 2025 | Pre-Solicitation |
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