25R0003-0002.pdf

0012218302

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to:

1. Post answ ers to questions received on the solicitation.

2, Amend solicitiation as a result of questions received.

3. To extend the deadline for receipt of offers to 1700 hrs (CST) on 11 December 2024.

4. Update to Evaluation Criteria.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Dec-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0425R0003

X 9B. DATED (SEE ITEM 11)

05-Dec-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Dec-2024

CODE

W40M USA HCA

HEALTH READINESS CONTRACTING OFFICE

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

W81K04 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K0425R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Dec-2024 12:00 PM to 11-Dec-2024 05:00 PM.

The Acquisition Set Aside has changed from EDSWOSB to Small Business.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from Hotel Room Rental to Conference Support Rental.

The CLIN extended description has changed from:

The contractor shall use this CLIN to furnish hotel room reservations for the attendees of the 2025 Army Medicine Department (AMEDD) Senior Leader Readiness Forum (SLRF) conference (as outlined in the Statement of Need).

Reservation numbers: The rooms will be calculated in two groups.Group 1 (30 rooms) will check in on 23 Feb 25 and check out (28 Feb 25).Group 2 (470 rooms) will check in on 24 Feb 25 and check out on (28 Feb 25). The overall number of rooms required is 150 + 1,880 = 2,030 nights stayed. Date of Need: 22 - 28 February 2025

To:

The contractor shall use this CLIN to furnish all required Conference rental space and hotel rooms (inclusive of 3 daily meals from FEB 24th through the 27th; only breakfast provided FEB 28th) for the attendees of the 2025 Army Medicine Department (AMEDD) Senior Leader Readiness Forum (SLRF) conference (as outlined in the Statement of Need). Reservation numbers: The rooms will be set up in two groups.Group 1 (30 rooms) will check in on 23 Feb 25 and check out (28 Feb 25).Group 2 (470 rooms) will check in on 24 Feb 25 and check out on (28 Feb 25). The overall number of rooms required is 150 + 1,880 = 2,030 nights stayed. Date of Need: 22 - 28 February 2025 The pricing detail quantity has decreased by 2,029.00 from 2,030.00 to 1.00.

The unit of issue has changed from Each to Lot.

CLIN 0002

This CLIN has been renumbered to CLIN 0003.

The CLIN description has changed from Conference Room Rental Package to RESERVED.

The CLIN extended description has changed from:

1 Conference room to accommodate a minimum of 500 personnel, and 20 Breakout rooms with multiple audiovisual equipment...see Statement of Need

The unit of issue Each has been deleted.

CLIN 0003

This CLIN has been renumbered to CLIN 0002.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

28-FEB-2025 2,030 USA MEDCOM AHCA

W3VY USA MEDCOM

2748 WORTH RD

BLDG 2792

JBSA FT SAM HOUSTON TX 78234-6019

210-808-2837 FOB: Destination

W45RBK

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

28-FEB-2025 1 USA MEDCOM AHCA

W3VY USA MEDCOM

2748 WORTH RD

BLDG 2792

JBSA FT SAM HOUSTON TX 78234-6019

210-808-2837

The following Delivery Schedule Item has been deleted from CLIN 0002:

CAGE

28-FEB-2025 1 W3VY USA MEDCOM

W3VY USA MEDCOM

2450 CONNELL ROAD

BLDG 2264

FORT SAM HOUSTON TX 78234-6019

210-313-6309

The following Delivery Schedule for CLIN 0003 has been deleted:

CAGE

19-DEC-2024 1 OFFICE OF THE SURGEON GENERAL

OFFICE OF THE SURGEON GENERAL

7700 ARLINGTON BOULEVARD

FALLS CHURCH DC 22042

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers – 2025 Army Medicine Department (AMEDD) Senior Leader Readiness Forum

1. How many people does the General Conference Session need to accommodate?

ANSWER: The main conference room shall accommodate a minimum of 500 personnel (24 – 28 Feb 24).

The 20 breakout rooms shall accommodate a minimum of 30 personnel each (24 – 28 Feb 24)

2. Do the hotel rooms require double or single beds?

ANSWER: The rooms will be single occupancy.

3. The hotel must be within 50 miles of ZIP code 22040. Do you mean Falls Church , VA 22040?

ANSWER: In or near and no more than 50 miles of the US Postal zip code of 22040.

4. All rooms shall be in one hotel or they can be split between hotels?

ANSWER: The rooms are required to be in the same venue as the conference rooms

5. Are the group tax exempted and the related documents will be provided after award?

ANSWER: The Government will provide a certificate of tax-exemption upon contract award. The Federal Government does not pay taxes.

6. Are meals required?

ANSWER: Yes, they will be inclusive to the lodging rentals.

7. Are we allowed to use overflow hotel if the main hotel doesn’t have enough rooms where the meeting spaces are or all the sleeping rooms and meeting space has to be under one roof?

ANSWER: This is an all-or-nothing requirement that must be fulfilled at a single location. The requirement cannot be divided and must be satisfied by a singular venue.

8. If additional hotels for sleeping rooms allowed, is there a milage restriction between the hotels?

ANSWER: SEE ANSWER TO QUESTION #7

9. Are you open to extending the timeline. Only four days were given and two were weekend days? Two business days is insufficient to put together a proper proposal.

ANSWER: The proposal due date will be extended to 11 December at 5:00 PM (CST)

10. The SAM posting states Total Small Business Set-Aside (FAR 19.5), but the SF 1449 states 100% set-aside for EDWOSB. Please clarify who can bid.

ANSWER: This information has been revised

11. Are you asking the vendor to pay for the conference and rooms are will individual participants pay for their lodging on a government credit card?

ANSWER: The awardee will be responsible for the cost associated with the conference, including lodging and will invoice under the contract. Individual participants WILL NOT pay for lodging.

12. Is there a requirement for rooms for 06 and above to be different than 05 and below officers and NCOs?

ANSWER: No

52.229-1 STATE AND LOCAL TAXES (APR 1984)

Notwithstanding the terms of the Federal, State, and Local Taxes clause, the contract price excludes all State and local taxes levied on or measured by the contract or sales price of the services or completed supplies furnished under this contract. The Contractor shall state separately on its invoices taxes excluded from the contract price, and the Government agrees either to pay the amount of the taxes to the Contractor or provide evidence necessary to sustain an exemption.

(End of clause)

The following have been modified:

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2 Section: Evaluation Criteria for Conference Room Procurement. Evaluation Approach is in accordance with FAR 13: Proposals will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which proposal provides the government with its needs, as identified in the RFP. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The Government has the discretion to accept other than the lowest priced offeror that provides additional benefits.

This is an all-or-nothing requirement that must be fulfilled at a single location. The requirement cannot be divided and must be satisfied by a singular venue. Proposals will be evaluated based on the following: Room Specifications:

Adequacy of the space for the specified number of attendees, seating arrangements, and required technology (e.g., projectors, audio-visual equipment, etc.). Food MUST be included in the contract price and the price is all inclusive.

The proposal must meet all mandatory technical requirements listed in the Statement of need (SON). Proposals that fail to meet the minimum technical standards will be considered unacceptable and will not be evaluated further.

STATEMENT OF NEED

Statement of Need 2025 Army Medicine Department (AMEDD)

Senior Leader Readiness Forum 09 December 2024 (Revision 1)

Convention dates: 23 – 28 February 2025

Day 0 (Sunday): 23 February 2025 – GROUP 1 Overseas Travel Day/Check-in (30 Personnel

– overall total) and will check out on 28 February 2025. (30 rooms x 5 days = 150 rooms) Day 1 (Monday): 24 February 2025 – GROUP 2 Travel Day/Check-In/Setup of venue (470 Personnel- total) and will check out on 28 February 2025. (470 rooms for 4 days = 1,880 rooms) Day 2 (Tuesday): 25 February 2025 – First day of convention Day 3 (Wednesday): 26 February 2025 – Second day of convention Day 4 (Thursday): 27 February 2025 – Third day of convention Day 5 (Friday): 28 February 2025 – Day of Departure/Convention Breakdown

Needs **Location**: In or near and no more than 50 miles of ZIP code 22040.

(1) Dedicated Conference Planning Manager (Date of Contract Award – 28 February 2025)

- Coordinates all event arrangements

- On-site point of contact upon arrival and throughout the conference

(1) General Session Conference Room (Dates: 24 – 28 February 2025)

Meeting Support Package to include the following:

- Client Set Up Day (Monday, 24 February 2025 - time TBD)

- Registration Area (Information Center) -

- Audio/Visual in Conference Room (2 LCD Projectors, 3 Projector Screens, HDMI & PC Audio)

- Classroom Chevron Set (tables, chairs, etc.)

- (1) Podium with 2 Microphones

- (2) LCD Projector & Screen Packages conducive for the conference rooms space

- (1) PC Audio Connection (HDMI Connection - sound for presentations)

- Audio Visual (AV) Set Up & Strike (continuous all-day service within 5-10 minutes from 7 am thru 5 pm daily (No dedicated AV support)

(20) Breakout Rooms (24 – 28 February 2025)

- Must accommodate a maximum of 30 Personnel each with tables and chairs, and a complete audio/visual system conducive for the breakout space (2030) Lodging Rooms (23 – 28 February 2025)

The contractor will provide lodging rooms inclusive of 3 daily nutritional meals (Breakfast, Lunch, and Dinner) in the hotel from February 24th through the 27th. On February 28th, only breakfast will be provided. The rooms reservations will be set-up in two groups...Group 1 (30 rooms) will check in on 23 Feb 25 and check out (28 Feb 25)...Group 2 (470 rooms) will check in on 24 Feb 25 and check out on (28 Feb 25). The overall number of rooms required is 150 + 1,880 = 2,030 nights stayed.

5G Wi-Fi access On-site parking Access to Fitness Center 24/7 24/7 Security

(End of Summary of Changes)