Conference Room Electronic Equipment Update

The Indiana Army National Guard is soliciting quotes for electronic equipment updates in conference rooms at the Johnson County Armory through RFQ W912L9-25-Q-9008. The procurement requires replacing existing audiovisual equipment in two conference rooms, including the removal of current televisions and installation of new displays: two 75-inch televisions and one 98-inch television in the large conference room, and one 75-inch television in the small conference room. Additional requirements include installing a new matrix switch, wireless HDMI transmitters and receivers, running hidden HDMI cables, and providing a 14-month warranty on the televisions. The government will evaluate offers based on three primary factors: technical capability, past performance, and price, with the contract awarded to the responsible offeror providing the best value. Quotes are due by 4:00 PM Eastern time on July 1, 2025, and must be submitted via email to brian.williams132.civ@army.mil.

This firm fixed price procurement is set aside for Total Small Business under NAICS code 449210. The contract will be performed at the Johnson County Armory in Franklin, Indiana 46131. The solicitation specifies that the large conference room measures 12x12 feet with 10-foot ceilings, while the small conference room measures 8x10 feet with 8-foot ceilings. Both rooms require video conferencing capabilities compatible with Microsoft Teams and Zoom, with the displays capable of showing the same image across multiple screens for optimal viewing angles. The government intends to award the contract without discussions, though reserves the right to conduct negotiations if deemed necessary. Offerors must provide detailed technical capability statements, evidence of past performance in similar services, and complete pricing information along with company details including CAGE code and UEI.