Compressed Gases and Cylinders RFP SPE4A615R0340

AMENDMENT 09 HAS BEEN REVISED TO REMOVE INCORRECT INFORMATION IN BLOCK 8 OF PAGE 1.  VENDORS ARE ASKED TO PLEASE SUBMIT THE REVISED AMENDMENT 09 ONLY.

Amendment 0009 is issued to update sections 6.7.5.1 Fill Rate Metric and 6.7.5.2 Time Definite Delivery Requirements as found below.  Any changes to a vendors proposal as a result of these changes must be submitted with a signed copy of this Amendment no later than January 20, 2016.  The closing date for this solicitation has been extended to January 20th, 2016.  All else remains the same.

 

6.7.5.1 FILL RATE METRIC

The Fill Rate metrics will be measured and monitored on a monthly basis;

•A.    Although the Contractor is required to meet the TDD standards outlined in Section 6.7.5.2 below, the Fill Rate Metric measurement will be based on ship date rather than delivery receipt date.

•B.     Performance tracking will start upon the issuance of the first delivery order, will be tracked on a monthly basis throughout the entire performance period and evaluated at the end of each performance period to determine compliance with the metric and overall level of performance.  The initial performance period will start one year after date of contract award.  Subsequent performance periods will be one year each.

6.7.5.2 TIME DEFINITE DELIVERY REQUIREMENTS 

The Contractor shall ensure each order is satisfied within the following Time Definite Delivery (TDD) requirements:

A. High Priority Orders.   High priority Customer Direct (CD) requirements are identified by Military Standard Requisitioning and Issue Procedures (MILSTRIP) Issue Priority Designator (IPD) Codes 01, 02 and 03.

B. Routine Priority Orders.  Routine CD requirements are identified by MILSTRIP IPD Codes 04 through 15. 

•C.     The Contractor has successfully filled a CONUS demand when, after receipt of an electronic requisition, the customer has received a product at the customer designated location within the specified TDD standards.  The Contractor has successfully filled an OCONUS/FMS demand when, after receipt of an electronic requisition, the Contractor has delivered a product to the designated CCP,  POE, freight forwarder, or OCONUS POE for OCONUS customer direct orders within the specified TDD standards.  Partial deliveries shall not constitute compliance with the delivery requirement. 

Amendment 0009 is issued to update sections 6.7.5.1 Fill Rate Metric and 6.7.5.2 Time Definite Delivery Requirements as found below.  Any changes to a vendors proposal as a result of these changes must be submitted with a signed copy of this Amendment no later than January 20, 2016.  The closing date for this solicitation has been extended to January 20th, 2016.  All else remains the same.

 

6.7.5.1 FILL RATE METRIC

The Fill Rate metrics will be measured and monitored on a monthly basis;

•A.    Although the Contractor is required to meet the TDD standards outlined in Section 6.7.5.2 below, the Fill Rate Metric measurement will be based on ship date rather than delivery receipt date.

•B.     Performance tracking will start upon the issuance of the first delivery order, will be tracked on a monthly basis throughout the entire performance period and evaluated at the end of each performance period to determine compliance with the metric and overall level of performance.  The initial performance period will start one year after date of contract award.  Subsequent performance periods will be one year each.

6.7.5.2 TIME DEFINITE DELIVERY REQUIREMENTS 

The Contractor shall ensure each order is satisfied within the following Time Definite Delivery (TDD) requirements:

A. High Priority Orders.   High priority Customer Direct (CD) requirements are identified by Military Standard Requisitioning and Issue Procedures (MILSTRIP) Issue Priority Designator (IPD) Codes 01, 02 and 03.

B. Routine Priority Orders.  Routine CD requirements are identified by MILSTRIP IPD Codes 04 through 15. 

•C.     The Contractor has successfully filled a CONUS demand when, after receipt of an electronic requisition, the customer has received a product at the customer designated location within the specified TDD standards.  The Contractor has successfully filled an OCONUS/FMS demand when, after receipt of an electronic requisition, the Contractor has delivered a product to the designated CCP,  POE, freight forwarder, or OCONUS POE for OCONUS customer direct orders within the specified TDD standards.  Partial deliveries shall not constitute compliance with the delivery requirement. 

This amendment is being issued to incorporate the following changes:

1) Having reviewed the offerors proposals, DLA now understands that, in some instances (particularly where an item is sole-source), offerors cannot obtain a safety data sheet (SDS) and hazardous warning label (HWL) for all material prior to award. DLA is satisfied that offerors will be able to provide the appropriate SDSs and HWLs upon issuance of a delivery order if awarded the contract. DLA will not ask "the apparently successful Offeror" to submit additional SDSs and HWLs prior to award, as required by DFARS 252.223-7001 and DLAD 52.223-9000.

2) Based on discussions with offerors the Government believes that the refrigerant recovery cylinder return process needs to be clarified. The Contractor will accept the refrigerant recovery cylinder. The Contractor will reclaim the refrigerant and may use the material as they choose. The recovery cylinder will then be refurbished according to the SOW and will be priced out according to schedule B15. That refurbished cylinder will then become part of the GFP pool of cylinders.

--End of amendment--

This amendment is being issued to remove the following NSNs:

6830-00-192-9067 - Active
8120-01-134-9896 - Active

3rd updated book1 is attached to amendment 0007

--End of amendment--

This amendment is being issued to incorporate the following changes:

•1)   In the SOW Section 6.7.2, Marking and Labeling, has been updated as follows: The Contractor shall label all cylinders with a weather-proof label (able to withstand exposure to weather of all kinds without damage or loss of function).  The Contractor may defer to MIL-PRF-61002 Pressure Sensitive Adhesive Labels for Bar Coding.  The acceptable  label shall  include the following information:

RETURN TO (insert Contractor's name here) IAW DLA Contract SPE4A6-XX-X-XXXX

CONTRACTOR CALL CENTER # X-XXX-XXX-XXXX

--End of amendment--

This amendment is being issued to incorporate the following changes:

•1)     The following NSN is removed:

6830-00-460-7704 - Active

•·       The following attachment has been updated to reflect the removed NSN:

•1)     Schedule B1 - Active NSNs & Unit Pricing

--End of amendment--

This amendment is being issued to remove and update the following clauses:

Remove:

52.217-9004 - Reopener Clause - Cost of specified direct materials/other direct cost item (Nov 2011) DLAD

52.211-11 - Liquidated Damages - Supplies, services, or research and development (Sep 2000) FAR

Update:

52.246-17 Warranty of Supplies of a Noncomplex Nature (June 2003)

(a) Definitions. As used in this clause-

"Acceptance" means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing supplies, or approves specific services as partial or complete performance of the contract.

"Supplies" means the end items furnished by the Contractor and related services required under this contract. The word does not include "data."

(b) Contractor's obligations.

(1) Notwithstanding inspection and acceptance by the Government of supplies furnished under this contract, or any condition of this contract concerning the conclusiveness thereof, the Contractor warrants that for one (1) year from the last delivery under the contract-

(i) All supplies furnished under this contract will be free from defects in material or workmanship and will conform with all requirements of this contract; and

(ii) The preservation, packaging, packing, and marking, and the preparation for, and method of, shipment of such supplies will conform with the requirements of this contract.

(2) When return, correction, or replacement is required, transportation charges and responsibility for the supplies while in transit shall be borne by the Contractor. However, the Contractor's liability for the transportation charges shall not exceed an amount equal to the cost of transportation by the usual commercial method of shipment between the place of delivery specified in this contract and the Contractor's plant, and return.

(3) Any supplies or parts thereof, corrected or furnished in replacement under this clause, shall also be subject to the terms of this clause to the same extent as supplies initially delivered. The warranty, with respect to supplies or parts thereof, shall be equal in duration to that in paragraph (b)(1) of this clause and shall run from the date of delivery of the corrected or replaced supplies.

(4) All implied warranties of merchantability and "fitness for a particular purpose" are excluded from any obligation contained in this contract.

(c) Remedies available to the Government.

(1) The Contracting Officer shall give written notice to the Contractor of any breach of warranties in paragraph (b)(1) of this clause within one (1) year from the last delivery under the contract.

(2) Within a reasonable time after the notice, the Contracting Officer may either-

(i) Require, by written notice, the prompt correction or replacement of any supplies or parts thereof (including preservation, packaging, packing, and marking) that do not conform with the requirements of this contract within the meaning of paragraph (b)(1) of this clause; or

(ii) Retain such supplies and reduce the contract price by an amount equitable under the circumstances.

(3)(i) If the contract provides for inspection of supplies by sampling procedures, conformance of supplies or components subject to warranty action shall be determined by the applicable sampling procedures in the contract. The Contracting Officer-

(A) May, for sampling purposes, group any supplies delivered under this contract;

(B) Shall require the size of the sample to be that required by sampling procedures specified in the contract for the quantity of supplies on which warranty action is proposed;

(C) May project warranty sampling results over supplies in the same shipment or other supplies contained in other shipments even though all of such supplies are not present at the point of reinspection; provided, that the supplies remaining are reasonably representative of the quantity on which warranty action is proposed; and

(D) Need not use the same lot size as on original inspection or reconstitute the original inspection lots.

(ii) Within a reasonable time after notice of any breach of the warranties specified in paragraph (b)(1) of this clause, the Contracting Officer may exercise one or more of the following options:

(A) Require an equitable adjustment in the contract price for any group of supplies.

(B) Screen the supplies grouped for warranty action under this clause at the Contractor's expense and return all nonconforming supplies to the Contractor for correction or replacement.

(C) Require the Contractor to screen the supplies at locations designated by the Government within the contiguous United States and to correct or replace all nonconforming supplies.

(D) Return the supplies grouped for warranty action under this clause to the Contractor (irrespective of the f.o.b. point or the point of acceptance) for screening and correction or replacement.

(4)(i) The Contracting Officer may, by contract or otherwise, correct or replace the nonconforming supplies with similar supplies from another source and charge to the Contractor the cost occasioned to the Government thereby if the Contractor-

(A) Fails to make redelivery of the corrected or replaced supplies within the time established for their return; or

(B) Fails either to accept return of the nonconforming supplies or fails to make progress after their return to correct or replace them so as to endanger performance of the delivery schedule, and in either of these circumstances does not cure such failure within a period of 10 days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice from the Contracting Officer specifying such failure.

(ii) Instead of correction or replacement by the Government, the Contracting Officer may require an equitable adjustment of the contract price. In addition, if the Contractor fails to furnish timely disposition instructions, the Contracting Officer may dispose of the nonconforming supplies for the Contractor's account in a reasonable manner. The Government is entitled to reimbursement from the Contractor, or from the proceeds of such disposal, for the reasonable expenses of the care and disposition of the nonconforming supplies, as well as for excess costs incurred or to be incurred.

(5) The rights and remedies of the Government provided in this clause are in addition to and do not limit any rights afforded to the Government by any other clause of this contract.

(End of clause)

All other terms and conditions remain the same

This amendment is being issued to incorporate the following changes:

Addition to SOW 6.2: For materials being shipped overseas and containing hazardous chemicals identified in European Regulation (EC) No 1907/2006 (Registration, Evaluation, Authorization and Restriction of Chemicals (REACH)), then the contractor must comply with REACH requirements regarding SDS' and labeling requirements of European Regulation (EC) No 1272/2008 (classification, labelling and packaging of substances and mixtures).  This information must be provided prior to contract award and forwarded to DLA.  The contractor will also provide updated SDS' and HWL when formulations of the originally procured product has changed.

--End of Amendment--

This amendment is being issued to incorporate the following changes:

The following attachment has been updated to reflect the current surge NSNs:
1) Schedule B6 - Surge & Sustainment

--End of amendment--

The Q & A via email on June 24, 2015 is attached along with the permit

This amendment is being issued to incorporate the following changes:
1) The following NSNs are removed:
 
6830-01-320-8823 – Active
6830-01-509-6870 – Active
6830-01-303-4937 – Active
6830-01-433-7032 – Inactive

• The following attachments have been updated to reflect the removed NSNs:

1) Schedule B1 – Active NSNs & Unit Pricing
2) Schedule B2 – Inactive NSNs
3) Schedule B4 – Current VMI
4) Schedule B5 - Quality Matrix
5) Schedule B16 – Minimum & Maximum Delivery Order Quantities
6) Purchase Order Text (POT) for Active and Inactive NSNs

2) Clause 52.211-9031 – Marking Requirements for High and Low Pressure Cylinders (Nov 2011) DLAD - is hereby removed.

3) Section L – Instructions to Offerors, H, Volume V Cost/Price, a, FSC 8120, has been updated as follows: Propose a fixed unit price for cylinders and associated parts for the first quarter after contract award for each NSN identified in the RFP and listed in Schedule B1, approximately 173 NSNs.

4) Section M – Evaluation Procedures, 3, C, Cost/Price Factor, Total Evaluated Price, Cylinder Refurbishment, has been updated as follows: Cylinder refurbishment will be evaluated by multiplying EAD times the proposed prices for the list of refurbishment and disposal services.

5) In the SOW Section 6.6.2.2, Replacement Parts and Accessories for Cylinders, has been updated as follows: The Contractor shall provide the following parts and accessories.

6) Schedule B15 has been updated to add the following Refurbishment/Disposal services:
• External Blasting
• Internal Blasting
• Re-Qualification of Acetylene
• Cylinder Disposal – Acetylene
• New Valve

7) Schedule B1 corrections:
• Item 6830-01-502-4378 corrected to 8120-01-502-4378
• Item 6830-01-616-4522 corrected to 8120-01-616-4522
• Item 8120-01-616-0992 corrected to 6830-01-616-0992

8) An updated Quality Matrix is provided to correct items that were previously listed incorrectly as having Inspection at Destination. However, the POT does take precedence over the Quality Matrix should there be a discrepancy.

--End of amendment--

**UPDATED WITH CALL IN NUMBER**

Second Pre-Proposal Conference Information for Gas Cylinder Project SPE4A6-15-R0340

Due to the unexpected amount of callers on the teleconference held on Thursday, May 28, DLA Aviation will be holding another teleconference.  The Teleconference is planned for Tuesday, June 2 at 2:00 PM EDT.  This is a chance for interested contractors to ask further questions based on the posted questions and answers on Wednesday May 27, 2015.  We continue to work with our IT department to arrange the call.  We request that companies consolidate participates to the maximum extent possible so that all interested parties can join the call. 

The dial in number is 1-877-620-8890, conference access code: 8042795477 followed by pound (#).

Second Pre-Proposal Conference Information for Gas Cylinder Project SPE4A6-15-R0340

Due to the unexpected amount of callers on the teleconference held on Thursday, May 28, DLA Aviation will be holding another teleconference.  The Teleconference is planned for Tuesday, June 2 at 2:00 PM EDT.  This is a chance for interested contractors to ask further questions based on the posted questions and answers on Wednesday May 27, 2015.  We continue to work with our IT department to arrange the call.  Therefore a dial-in is not available at this time.  We will post it as soon as it becomes available.  We request that companies consolidate participates to the maximum extent possible so that all interested parties can join the call. 

The Q&As for the pre-proposal conference on May 28, 2015 are attached.

Contractors are invited to submit questions regarding the Request for Proposal (RFP) by Wednesday, May 20, 2015.  DLA Aviation will respond to all questions.  All questions and responses will be made public and posted on Federal Business Opportunities (FedBizOps) and the Gas Cylinder website no later than Wednesday May 27, 2015.  We will not post the name of the contractor asking the question.  On Thursday, May 28, 2015,  DLA Aviation will hold a teleconference for interested contractors to ask further questions based on the posted responses.  Please submit questions to marie.harrison@dla.mil or stephen.lunsford@dla.mil.  A read receipt is suggested to ensure that your question has been received.  Teleconference will be held Thursday, May 28, 2015 at 1:00 PM EDT.  The dial in number is 1-877-620-8890, conference access code: 8042795477 followed by pound (#).

Defense Logistics Agency (DLA) Aviation intends to award a performance based contract for compressed gases and cylinders under Federal Supply Class (FSC) 6830 - Gases: Compressed and Liquefied; and 8120 - Commercial and Industrial Gas Cylinders but excluding Class I Ozone Depleting Substances (ODS), material in bulk quantities, and cryogenics. The solicitation will be issued as a 100% Small Business Set-Aside. This solicitation will contain 317 NSNs with FOB Destination and I/A Destination. The type of contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) Fixed Price with an Economic Price Adjustment (EPA). The ordering period will include a 5-year base period and one 5-year option period for a total of 10 years. Resulting delivery orders will be for CONUS and OCONUS.  The Government may add NSNs under these FSCs during the contract period to include newly developed gases and/or cylinders, replacement NSNs, and items with no current anticipated demand (if a demand materializes). The contractor will be responsible for integrated support for all DLA's customers, including worldwide support through customer direct shipments.  The contractor will be responsible for comprehensive management of compressed gases and cylinders including but not limited to, planning/forecasting, order processing and fulfillment, procurement/purchasing, inventory management, quality control, obsolescence management, data management/delivery, customer support services, management of Government furnished cylinder pool, warehousing, packaging, packing, transportation, disposals and material returns. Some of the assets may be transferred to the contractor as Vendor Managed Inventory; the contractor will attrite the DLA inventory and replenish with contractor-purchased inventory. The final contract award decision will be based upon a combination of price, past performance, technical and management evaluation factors as described in the solicitation. The anticipated issue date is May 6, 2015.

DLA - Aviation has released the Request for Proposal (RFP) for the Gas/Cylinder Project, SPE4A6-15-R-0340.

The official RFP is attached.  The official RFP and all associated documents are located at:

http://www.aviation.dla.mil/userweb/aviationsupplier/commodities/
ChemPetroGasses.asp

Please click on the Gas Cylinder Project link above to direct you to the dedicated page for the project.

Points of Contact for the RFP are:            

Mr. Stephen Lunsford, 804-279-3331 (Stephen.Lunsford@dla.mil)

Mrs. Marie Harrison, 804-279-5240 (Marie.Harrison@dla.mil)

RFP close date is Wednesday, July 8, 2015.

Any and all amendments to the RFP will be  announced on Fed Biz Ops and posted to the above website.

DLA - Aviation has released the Request for Proposal (RFP) for the Gas/Cylinder Project, SPE4A6-15-R-0340.

The RFP and all associated documents are located at:

http://www.aviation.dla.mil/userweb/aviationsupplier/commodities/
ChemPetroGasses.asp

Please click on the Gas Cylinder Project link at the top of the page to direct you to the dedicated page for the project.

Points of Contact for the RFP are:            

Mr. Stephen Lunsford, 804-279-3331 (Stephen.Lunsford@dla.mil)

Mrs. Marie Harrison, 804-279-5240 (Marie.Harrison@dla.mil)

RFP close date is Wednesday, July 8, 2015.

Any and all amendments to the RFP will be  announced on Fed Biz Ops and posted to the above website.

DLA - Aviation has released the Request for Proposal (RFP) for the Gas/Cylinder Project, SPE4A6-15-R-0340.

The RFP and all associated documents are located at:

http://www.aviation.dla.mil/userweb/aviationsupplier/commodities/ChemPetroGasses.asp

Please click on the Gas Cylinder Project link at the top of the page to direct you to the dedicated page for the project.

Points of Contact for the RFP are:            

Mr. Stephen Lunsford, 804-279-3331 (Stephen.Lunsford@dla.mil)

Mrs. Marie Harrison, 804-279-5240 (Marie.Harrison@dla.mil)

RFP close date is Wednesday, July 8, 2015.

Any and all amendments to the RFP will be  announced on Fed Biz Ops and posted to the above website.

Defense Logistics Agency (DLA) Aviation intends to award a performance based contract for compressed gases and cylinders under Federal Supply Class (FSC) 6830 - Gases: Compressed and Liquefied; and 8120 - Commercial and Industrial Gas Cylinders but excluding Class I Ozone Depleting Substances (ODS), material in bulk quantities, and cryogenics. The solicitation will be issued as a 100% Small Business Set-Aside. This solicitation will contain 317 NSNs with FOB Destination and I/A Destination. The type of contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) Fixed Price with an Economic Price Adjustment (EPA). The ordering period will include a 5-year base period and one 5-year option period for a total of 10 years. Resulting delivery orders will be for CONUS and OCONUS.  The Government may add NSNs under these FSCs during the contract period to include newly developed gases and/or cylinders, replacement NSNs, and items with no current anticipated demand (if a demand materializes). The contractor will be responsible for integrated support for all DLA's customers, including worldwide support through customer direct shipments.  The contractor will be responsible for comprehensive management of compressed gases and cylinders including but not limited to, planning/forecasting, order processing and fulfillment, procurement/purchasing, inventory management, quality control, obsolescence management, data management/delivery, customer support services, management of Government furnished cylinder pool, warehousing, packaging, packing, transportation, disposals and material returns. Some of the assets may be transferred to the contractor as Vendor Managed Inventory; the contractor will attrite the DLA inventory and replenish with contractor-purchased inventory. The final contract award decision will be based upon a combination of price, past performance, technical and management evaluation factors as described in the solicitation. The anticipated issue date is May 6, 2015.

A copy of the solicitation will be available via the BSM DIBBS website: https://www.dibbs.bsm.dla.mil.  A paper copy of this solicitation will not be available to requesters. From the DIBBS Homepage, select "Requests for Proposal ( RFP ) / Invitation For Bid (IFB)" from the menu under the tab "Solicitations."  Then search for and choose the RFP you wish to download.  RFPs are in portable document format (PDF).  To download and view these documents you will need the latest version of Adobe Acrobat Reader.  This software is available free at: http://www.adobe.com.  

This is a pre-solicitation notice with a Statement of Work (SOW) defining the scope of effort required to provide logistics support for compressed gases and cylinders in Federal Supply Classes (FSCs): 6830- gases: compressed and liquefied ; and 8120- Container, packaging and packaging supplies. The resulting contract will be a follow-on contract to contract SPM4AR-07-D-0100 dated 30 April 2007.  Pricing and delivery will not be needed at this time and a briefing will be conducted prior to the formal solicitation being issued.