Commissioning Agent Services, Replace Air Handling Unit

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12 is seeking a Commissioning Agent (CxA) for replacing Air Handling Units (AHUs) in Building 45 at the Edward Hines Jr. VA Hospital in Hines, Illinois. The solicitation (36C25225Q0266) requires comprehensive commissioning services throughout four construction phases, including pre-construction design review, construction administration, field reporting, systems testing, training, and warranty phase support. Key contract requirements include preparing commissioning plans, conducting equipment startup and functional performance tests, validating TAB reports, generating comparison reports between existing and renovated conditions, and producing a final commissioning report. Proposals are due by May 22, 2025, at 3:30 pm CDT, with an anticipated evaluation focusing on technical capabilities, experience with VA hospital HVAC systems, and compliance with commissioning guidelines. The technical requirements mandate detailed system integration, testing protocols, and adherence to VA design standards for building automation and mechanical systems.

The solicitation is a 100% set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a project magnitude between $25,000 and $100,000. The North American Industry Classification Systems (NAICS) code is 541330 with a size standard of $22.5 Million, and the contract has a 420-calendar day completion timeline. The project involves replacing two existing air handling units (45-AHU-1 and 45-MAU-1) with comprehensive system upgrades, including new power breakers, a power transformer, and a direct digital control building automation system. The place of performance is the Edward Hines Jr. VA Hospital campus in Hines, Illinois, with specific work concentrated in Building 45. The current cost estimate for the project is $3,649,830, which exceeds the original Modified Contract Cost of $2,050,000, with construction anticipated to take approximately 3-4 months for equipment purchasing and 3 months per construction phase.