36C25225Q0266 0001.docx
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- Solicitation number
- 36C25225Q0266
About this file
This document is a Technical Questions and Responses Tracking Sheet for Solicitation #36C25225Q0266, a Department of Veterans Affairs contract for Commissioning Agent Services to replace Air Handling Units (AHUs) at Building 45 in the Edward Hines Jr. VA Hospital. The amendment (0001) extended the offer receipt deadline to May 22, 2025, at 3:30 PM CDT and included responses to contractor queries about the project scope, commissioning requirements, and construction phases.
Key details include four construction phases: (1) Preconstruction, (2) Canteen Section construction, (3) Patriot Store Construction, and (4) Closeout. The commissioning scope covers HVAC, lighting, and controls equipment, with specific inclusion of new power breakers and a power transformer. Contractors were advised that the existing conditions report should be compiled from contract documents and a pre-construction site visit, and were directed to review construction drawings for a complete understanding of new equipment to be installed.
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TECHNICAL QUESTIONS AND
RESPONSES TRACKING SHEET
SOLICITATION # 36C25225Q0266
PROJECT TITLE: 578-17-012 - Commissioning Replace AHUs Bldg.45
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer)
04-24-2025
578-25-2-6955-0003
578-17-012 36C252 Department of Veterans Affairs
GLAC (69D)
Great Lakes Acquisition Center (GLAC) 115th South 84th Street Suite 101 Milwaukee WI 53214
36C252 Department of Veterans Affairs
GLAC (69D)
Great Lakes Acquisition Center (GLAC) 115 South 84th Street Suite 101 Milwaukee WI 53214 To all Offerors/Bidders
36C25225Q0266 04-08-2025
X
** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-22-2025 3:30PM CDT
SOLICITATION 36C25225Q0266; Amendment 0001, Project 578-17-012 Replace Air Handling Units, AHUs, Commissioning Edward Hines Jr. VA Hospital
The purpose of Amendment 0001 to solicitation 36C25225Q0266is to post responses to Requests For Information, (RFI); and and to repost SOW Attachments #6 Specifications Book & #7 Combined Drawings.
SEE ADDITIONAL PAGES FOR DETAILS.
ANDREW HUMULOCK
CONTRACTING OFFICER
| # |
| RECEIVED DATE |
| ANSWERED DATE |
| CONTRACTOR QUESTIONS |
| VA RESPONSES TO QUESTIONS |
| 1 |
| 04/15/2025 |
| 04/23/2025 |
| Can more information be provided on the VA's expectations for Scope of Work item H) 2) a.iv. (existing conditions baseline report)? Is this information to be gathered from the documentation included in the various solicitation attachments, or is it intended to be gathered in a pre-construction site visit by the selected Commissioning Agent? |
| The information included in the existing conditions report should be gathered from contract documents and a preconstruction site visit. |
| 2. |
| 04/15/2025 |
| 04/23/2025 |
| Scope of Work H) 3) describes construction being performed in four phases. The Narrative provided by Valhalla Engineering (second page of pdf) describes two phases. Can the number of phases be clarified? |
| The four phases of construction are: |
(1) Preconstruction, Phase (2) Canteen Section construction, Phase (3) Patriot Store Construction, (4) Closeout
| 3. |
| 04/15/2025 |
| 04/23/2025 |
| Scope of Work H) 1) requires commissioning of HVAC, and Lighting and Controls. The systems/equipment list in Specification 01 91 00 - 1.7 also includes power distribution equipment categories as well. Are panelboards or any other new/modified existing power distribution equipment intended to be commissioned? |
| The scope of work shall include commissioning of HVAC, lighting and controls equipment. New power breakers and a new power transformer are included in this project. Commissioning agent should include these items in their commissioning plan. Specification 01 91 00 – 1.7 has a generic equipment list, and not all items shown will be included in this project. Contractor should see construction drawings for a complete understanding of new equipment to be installed. |
| 4. |
| 04/22/2025 |
| 04/23/2025 |
| The SOW Attachments #6 & 7 pdf drawings and spec files on sam.gov appear to be corrupted and will not open. |
| Contracting Officer will repost attachments on SAMs.gov for Contractors to review. |
See attached document: 6 578-17-012 Specifications Book.
See attached document: 7 578-17-012 Combined Drawings.
Replace Air Handling Units in Building 45 - Commissioning Project 578-17-012 image1.jpeg
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