Combined Synopsis Solicitation - 36C78625Q50081- West Virginia National Cemetery HVAC Preventive Maintenance Service. -- J045

The Department of Veterans Affairs National Cemetery Administration is seeking preventive maintenance services for the HVAC system located at the West Virginia National Cemetery in Grafton, WV. The solicitation (RFQ #36C78625Q50081) requires a contractor to provide comprehensive maintenance for government-owned heating, ventilation, and air conditioning equipment, including an AAON Chiller, AAON AHU, HTP Boiler, Nortek Reznor unit, and gas water heater. The procurement will be awarded using a lowest price technically acceptable (LPTA) methodology, with contractors required to perform quarterly maintenance including filter replacements, lubrication, inspections, cleaning, and equipment testing. Potential contractors must submit quotes by January 10, 2025, at 10:00 AM EST, with pre-quotation site visits scheduled for December 23 and 27, 2024. Questions from interested vendors are due by December 30, 2024, at 10:00 AM EST and should be submitted to renetta.prince@va.gov.

The contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 238220, with a size standard of $19 million. The contract structure includes a base period with four potential one-year option periods, potentially extending the service agreement from January 15, 2025, through January 14, 2030. The place of performance is located at 42 Veterans Memorial Lane, Grafton, WV 26354, where the contractor will be responsible for providing all necessary labor, equipment, parts, materials, supplies, and transportation to complete the maintenance services. While specific contract value details are not explicitly stated, the procurement falls under the Plumbing, Heating, and Air-Conditioning Contractors category and involves maintenance and repair of critical HVAC infrastructure for a national cemetery facility. The solicitation emphasizes the need for comprehensive, professional maintenance to ensure the continued operational efficiency of the cemetery's environmental systems.