Chinle Service Unit preventive maintenance agreement (PMA) for Carl Zeiss Optometry Equipment

The Indian Health Service is soliciting quotes for a preventive maintenance agreement (PMA) and repair services for Carl Zeiss optometry equipment across three healthcare facilities on the Navajo Nation. The procurement covers preventive maintenance services for specialized optical equipment including CIRRUS 6000, VISUCAM 224, COLPOSCOPE, and CLARUS 500 models located at Chinle Comprehensive Health Care Facility, Tsaile Health Center, and Pinon Health Center. The contractor will be required to provide on-site labor, travel, parts, unlimited phone support, one preventive maintenance service per year, and annual service reports to maintain equipment to factory specifications and ensure 24/7 operability. Services must be coordinated with the Biomedical Engineering Department, Equipment Specialist, or Facility Maintenance Supervisor and performed Monday through Friday between 8am and 5pm. The solicitation was posted on June 27, 2025, with quotes due by July 10, 2025, and no separate written solicitation will be issued.

This procurement is designated as a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34 million. The contract establishes a base period of one year from July 21, 2025, to July 20, 2026, with an option for an additional one-year extension period. Performance will take place at three Arizona locations: Chinle Comprehensive Health Care Facility on US Highway 191 & Hospital Drive in Chinle, Tsaile Health Center on Navajo Route 64 & 12 in Tsaile, and Pinon Health Center located 2 miles east of Pinon on Navajo Route 4. The solicitation number is RFQ_75H71025Q00225, and invoicing will occur after each completed service with detailed service reports attached. No information regarding potential incumbents, current contractors, or specific award values was provided in the solicitation materials.