(Amended - 0001) Chilled Water Pumps Repair USDA ARS Ames, IA
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA26Q0206
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Ames, Iowa 50010, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture Agricultural Research Service (USDA ARS) is soliciting quotations for chilled water pump repair services at its National Center for Animal Health facility in Ames, Iowa through Solicitation 1232SA26Q0206. The base scope of work requires replacement of chilled water pump #2 with a new skid containing a Weinman Split Case Pump (12L2 model) and WEG W21 Severe Duty Motor, along with motor rebuild services for pumps #1 and #3. The contractor must complete all repairs within specified timeframes (15 working days for off-site repairs and 180 days total for project completion), provide material submittals for government approval, maintain OSHA-certified personnel on-site, and deliver a 3-year warranty on all products. Evaluation will be based on price fairness and reasonableness, technical capability and understanding of project requirements, and past performance. Quotations are due by 1:00 p.m. Central Time on March 25, 2026, submitted via email to Michael.Sherlock@usda.gov, with technical questions due by March 23, 2026 at 12:00 p.m. Central Time.
This procurement is designated as a Total Small Business Set-Aside under NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 million. Hutcheson Engineering has performed pump repairs for the facility previously. The estimated contract value falls between $200,000 and $300,000, with awards exceeding $35,000 requiring a Payment Bond and awards exceeding $150,000 requiring both Payment and Performance Bonds due within 10 days of award. The project includes a base bid and three alternate pricing options, with work to be completed within 180 days from Notice to Proceed and on-site activities estimated at 60 workdays or less. The work will be performed at the USDA ARS NCAH facility located at 1920 Dayton Avenue, Building 20, Ames, Iowa 50010, and is subject to prevailing wage requirements under Department of Labor Wage Determination IA20260074, with regular work hours restricted to 7:00 a.m. to 3:30 p.m., Monday through Friday, excluding government holidays.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Amended solicitation number 1232SA26Q0206 is issued as a Request for Quotation (RFQ) for a chilled water pump repair for USDA ARS NCAH Ames, IA.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 238220 Plumbing, Heating, and Air-Conditioning Contractors. The small business size standard is $19M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency. The magnitude of construction is between $200,000 and $300,000.
Department of Labor Wage Determination IA20250074 dated 1/2/2026 is attached and applicable to this requirement.
After award, in accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award.
Two organized site visits have been conducted, another organized site visit will not be held.
Quotes are due by 1:00 p.m. Central Time on March 25, 2026 via email to Michael.Sherlock@usda.gov. Email subject line must include the solicitation number 1232SA26Q0206 and the title Chilled Water Pump Repair Ames, IA. Late quotes after this deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
See “Attachment 1 - Combined Synopsis Solicitation (Revised)” for applicable clauses, instructions, and evaluation criteria.
Statement of Requirement
USDA ARS has requirement to repair chilled water valves IAW Attachment 2 - Statement of Work (Revised).
Definitization of Equitable Adjustments for Change Orders - Information concerning policies and procedures regarding the definitization of equitable adjustments for change orders under construction contracts and the time required for definitization of those actions per 15 U.S.C. 644 is available under the hyperlink “Federal Acquisition Regulation 36.101-4” at https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/policies-regulations
Please see the attachments for important information on how and when to resond and what is needed in that response to be considered for award.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q0206 is issued as a Request for Quotation (RFQ) for a chilled water pump repair for USDA ARS NCAH Ames, IA.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 238220 Plumbing, Heating, and Air-Conditioning Contractors. The small business size standard is $19M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency. The magnitude of construction is between $200,000 and $300,000.
Department of Labor Wage Determination IA20250074 dated 1/2/2026 is attached and applicable to this requirement.
After award, in accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award.
Two organized site visits have been scheduled for March 10, 2026 at 9:00am and March 11, 2026 at 1:00pm Central Time. Contractors wishing to attend one of the site visits must RSVP by emailing Michael.Kuennen@usda.gov and Michael.Sherlock@usda.gov by March 6, 2026 at 1:00pm Central Time with the names of attendees, day they are attending and the company they are with and company(s) they are representing if a subcontractor. Please bring a Government issued ID, no weapons or pets are allowed. Park in Visitor Parking lot and walk down sidewalk and about 1/2 a block East to the main entry of Building 20 at the Security Desk . You will then be escorted to the Basement Mechanical Room to look at the chilled water pumps. Please see Appendix 1 for map.
Quotes are due by 1:00 p.m. Central Time on March 23, 2026 via email to Michael.Sherlock@usda.gov. Email subject line must include the solicitation number 1232SA26Q0206 and the title Chilled Water Pump Repair Ames, IA. Late quotes after this deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
See “Attachment 1 - Solicitation Terms and Conditions” for applicable clauses, instructions, and evaluation criteria.
Statement of Requirement
USDA ARS has requirement to repair chilled water valves IAW Attachment 2 - Statement of Work.
Definitization of Equitable Adjustments for Change Orders - Information concerning policies and procedures regarding the definitization of equitable adjustments for change orders under construction contracts and the time required for definitization of those actions per 15 U.S.C. 644 is available under the hyperlink “Federal Acquisition Regulation 36.101-4” at https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/policies-regulations
Please see the attachments for important information on how and when to resond and what is needed in that response to be considered for award.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| (Amended - 0001) Chilled Water Pumps Repair USDA ARS Ames, IA | Award Notice | |
| This notice | Solicitation |
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