Chaplain Corps Annual Summit
Closed Pre-Solicitation Posted
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- Solicitation number
- FA701425Q0012
- Agency
-
District Washington
Headquarters Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Maryland 20762, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force District Washington is seeking hotel and conference support services for the Air Force Chaplain Corps Annual Summit scheduled for August 10-15, 2025. The procurement involves securing accommodations and facilities within a 2-mile radius of Ronald Reagan National Airport and the Pentagon to support up to 250 participants. Key contract requirements include providing 975 room nights, 20 suite nights, a general session room for 250 attendees, 10 breakout rooms, an operations center, and registration area with comprehensive audio/visual support. Interested vendors must possess a GSA contract and submit capability statements by January 21, 2025, at 10:00 AM EST. The government will evaluate vendors based on their ability to meet specific logistical requirements, including an onsite hotel manager, shuttle services, and coordination capabilities with the Chief of Chaplains office.
The contract opportunity is designated as a full and open competition with no specific set-aside provisions. The base contract period is for the 2025 summit, with four potential option years extending through 2029. Room rates must conform to government locality rates and be exempt from occupancy and federal taxes. While individual attendees will pay for their own rooms, the contractor must block sufficient space to accommodate all participants during the summit dates. The solicitation is classified under NAICS code 721110 for Hotels (except Casino Hotels) and Motels, and PSC code V231 for Transportation/Travel/Relocation Lodging services. The contract will require detailed daily service provisions, including meeting space configurations, audio/visual support, banquet facilities, and contingency planning for potential reservation disruptions.
Notice text
The Government is requesting information to provide room availability and summit support services for a maximum of 250 participants supporting the Air Force Chaplain Corps Summit from 10-15 August 2025 within a 2-mile radius of Ronald Reagan National Airport and the Pentagon.
Files
| File | Type | Posted |
|---|---|---|
| Source Sought Statement_25Q0012 Chaplain Corps Annual Summit.pdf | ||
| 2025 HC Summit SOW.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Chaplain Corps Annual Summit | Solicitation | |
| This notice | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Off Site Lodging and Conference | Air Combat Command | Total Small Business |
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