Chaplain Corps Annual Summit
Closed Solicitation Posted
- Solicitation number
- FA701425Q0012
- Agency
-
District Washington
Headquarters Air Force, Department of Defense
- Responses due
- Set-aside
- Woman-Owned Small Business Sole Source
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- JB Andrews, Maryland 20762, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Headquarters District Washington is seeking conference support services for the Annual Air Force Chaplain Corps Summit scheduled for August 10-15, 2025. The procurement involves comprehensive hotel and conference facilities to support up to 250 participants, including room accommodations, meeting spaces, audio-visual support, and logistical coordination. Key contract requirements include providing a centralized conference location within 2 miles of Ronald Reagan National Airport and the Pentagon, with full technical support such as A/V technicians, registration areas, breakout rooms, and shuttle services. The solicitation uses a firm-fixed-price contract mechanism and requires all services to be delivered at a single location to ensure continuity across base and potential option years. Contractors must submit their proposals by February 12, 2025, with the final award decision expected by March 31, 2025, and questions from potential bidders were required to be submitted by February 12, 2025.
The contract is specifically set aside as a Women-Owned Small Business (WOSB) sole source opportunity, targeting businesses that meet specific small business qualifications. The scope includes providing 975 regular room nights and 20 suite nights, with rooms priced within government per diem rates and exempt from occupancy and federal taxes. Performance will occur at Joint Base Andrews, MD, with the contract covering the base year of 2025 and including four potential option years through 2029. The event will bring together Major Command (MAJCOM) and wing/delta senior Religious Support Teams to discuss critical issues impacting the Chaplain Corps and train on new spiritual care delivery requirements. While no specific incumbent is mentioned, the contract represents a strategic opportunity for a WOSB to support a significant Department of Defense conference with detailed logistical and technical service requirements.
Notice text
2 versions
Update #2 · Latest ·
Updated: 10 February 2025
The purpose of this update is to upload questions and answers.
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The Air Force Chief of Chaplains hosts the Annual Air Force Chaplain Corps Summit from 10-15 August 2025. The purpose of this conference is to bring MAJCOM and wing/delta senior Religious Support Teams (RST) together to discuss significant issues impacting the Chaplain Corps and to train on new requirements to improve the delivery of spiritual care for all Airmen, Guardians, and families.
Update #1 ·
The Air Force Chief of Chaplains hosts the Annual Air Force Chaplain Corps Summit from 10-15 August 2025. The purpose of this conference is to bring MAJCOM and wing/delta senior Religious Support Teams (RST) together to discuss significant issues impacting the Chaplain Corps and to train on new requirements to improve the delivery of spiritual care for all Airmen, Guardians, and families.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Chaplain Corps Annual Summit | Pre-Solicitation |
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