Certified Trauma Registrar for Carl R. Darnall Army Medical Center, Fort Hood, Texas

The Department of the Army Medical Command is seeking a Certified Trauma Registrar through solicitation W81K0026QA057 to provide specialized medical support at Carl R. Darnall Army Medical Center in Fort Hood, Texas. The selected contractor must provide one full-time Certified Specialist in Trauma Registries (CSTR) to abstract medical data, ensure accurate trauma patient documentation, perform coding and quality improvement audits, and maintain compliance with national trauma registry standards. Candidates must hold certification through the American Trauma Society, possess at least one year of trauma registry experience, demonstrate proficiency in medical terminology and coding, and communicate effectively with medical staff. The government will evaluate proposals using a best value trade-off approach, with past performance identified as the most important evaluation factor, followed by the compensation plan and price. All quotes must be submitted by 10:00 AM Central Standard Time on January 22, 2026, with the performance period commencing February 1, 2026.

This solicitation is designated as a Total Small Business set-aside, restricting competition to small business entities. The contract has an estimated value of $12,500,000 and covers a base performance period from February 1, 2026 through September 30, 2026, with one potential 12-month option period extending through September 30, 2027, requiring 1,440 base hours and 1,920 option period hours. Offerors must submit two Past Performance Questionnaires and detailed compensation and pricing plans as part of their proposals. The place of performance is located at Fort Cavazos, Texas 76544, and wage determinations applicable to Bell and Coryell County, Texas service contract workers will govern compensation rates. The government will use a comprehensive compensation plan framework that may include fringe benefits such as health insurance, CME, retirement contributions, and paid time off, though specific benefit components are at the contractor's discretion.