Ceiling Mounted Exam Lights

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is seeking quotes for the procurement and installation of ceiling-mounted examination lights for the VA Philadelphia Medical Center's Emergency Department. The solicitation requires the replacement of 18 existing Chromophare D300 exam lights with new units that meet specific technical specifications, including a maximum weight of 9kg, minimum light intensity of 80 klux at 1 meter distance, adjustable intensity controls with at least 5 levels, 36-inch vertical adjustment capability, dual spring and horizontal arms with a minimum 30-inch horizontal arm length, and compatibility with existing mounting plates. The scope of work includes de-installation of existing lights, verification of structural support, and installation of new equipment with all necessary labor and electrical components. The evaluation criteria emphasize meeting the technical specifications while ensuring compatibility with the facility's existing infrastructure and electrical systems. Quotes are due by March 27, 2026, at 1:00 PM EST, with delivery required 90 days after receipt of order on an FOB Destination basis.

This solicitation has no set-aside designation and is unrestricted to all qualified vendors. The current incumbent equipment consists of Berchtold Chromophare D300 lights that were installed in May 2013 and are now approximately 12.67 years old, suggesting they have reached the end of their operational lifecycle. All equipment must carry a minimum one-year warranty covering parts and labor, and invoices will be paid via Electronic Funds Transfer following receipt, inspection, and acceptance. The contract requires delivery to the VA Philadelphia Medical Center located at 3900 Woodland Ave, Philadelphia, PA 19104, with specific attention to the facility's structural and electrical requirements. While no budget range is explicitly stated in the solicitation documents, the scale of this procurement (18 units) and the technical specifications suggest a moderate-value contract typical of medical equipment replacement projects at VA facilities.