CCAO HVAC Repairs and Maintenance

The Bureau of Reclamation is soliciting quotations for a Firm-Fixed Price Blanket Purchase Agreement (BPA) to provide HVAC repair and maintenance services on an as-needed basis. The solicitation (140R2026Q0012) encompasses 100 line items organized into eight service categories including preventive maintenance, diagnostics, repairs, emergency services, installation and upgrades, miscellaneous services, labor, and additional services. Key contract requirements include responding to service calls within 48 hours, providing repair estimates within 24 hours of diagnosis, delivering a minimum 30-calendar-day warranty on all repairs, developing a Quality Control Plan with 90% compliance targets, and maintaining standard business hours (Monday through Friday, 7:00 AM to 5:00 PM, except federal holidays). Pricing submissions must include flat-rate service call fees, normal business hourly rates, and after-hours/overtime fees, with the contractor required to submit capability statements, past performance references, and completed vendor information. Quotations are due by February 26, 2026, at 1:00 PM Pacific Time, submitted via email to RaShayla Brown at rbrown@usbr.gov, with no specific evaluation criteria beyond technical compliance and pricing competitiveness detailed in the materials provided.

This opportunity is a 100% Total Small Business set-aside under NAICS code 238220 with a small business size standard of $19.0 million. No incumbent contractor is identified in the solicitation documents. The BPA has a maximum funding ceiling of $250,000.00 with a five-year period of performance from March 16, 2026, through March 15, 2031; however, the government is obligated only to the extent of authorized purchases actually made, with no minimum dollar value guaranteed. The contractor must comply with Service Contract Act wage determination 2015-5631, which establishes prevailing wage rates ranging from $27.98 to $32.64 per hour for HVAC mechanics plus fringe benefits including health and welfare coverage of $5.55 per hour and paid leave provisions. Services will be performed at two locations: the Bureau of Reclamation's Folsom Area Office complex (7794 Folsom Dam Road, Folsom, CA 95630) and the Nimbus Powerplant (1901 Hazel Ave, Gold River, CA 95670), both in California's El Dorado County region.