Catering Services for a Large Event
Closed Solicitation Posted
- Solicitation number
- 19P05025Q0011
- Agency
-
US Embassy Lisbon
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 72232 Caterers
- PSC
- S203 Housekeeping- Food
- Place of performance
- Lisboa Portugal
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Lisbon, Portugal is seeking a catering contractor for its Independence Day celebration on July 16, 2025, from 19:00-22:00 hours. The Department of State is soliciting quotations for comprehensive catering services to support an event with an estimated 950 guests and a "Road Trip" theme. Qualified contractors must have local facilities for menu tasting, which will be part of the technical evaluation process. Prospective offerors are required to attend a mandatory site visit on April 10, 2025, and submit their quotations via email to LisbonProcure@state.gov by May 2, 2025, at close of business. The U.S. Government intends to award the contract to the most responsible company submitting the lowest technically acceptable quotation, potentially without further discussions, and all bidders must be registered in the System for Award Management (SAM).
The solicitation is not set aside for any specific category of business and is open to all qualified contractors. The catering service must provide six large food stations, two dessert tables, and four beverage stations featuring a variety of American cuisine options, including eight savory items, four snacks, and three desserts. Waitstaff requirements include a minimum of four servers per station, dressed in specific attire of black pants, white long-sleeved button-down shirts, and black bow ties. The event will be held in the Embassy courtyard, with the contractor responsible for providing all necessary equipment, including glassware, tablecloths, cooking, and serving implements. While no specific award value is mentioned, the contract will cover a single event with comprehensive catering services for nearly 1,000 guests, representing a potentially significant opportunity for a local catering contractor in Lisbon, Portugal.
Notice text
2 versions
Update #2 · Latest ·
Enclosed is a Request for Quotations (RFQ) for catering services for the celebration of the Independence Day to be held on Wednesday, July 16, 2025, at the U.S. Embassy in Lisbon. The Embassy is seeking the services of a qualified contractor specializing in this field of work that has local facilities available for menu tasting as part of the technical evaluation.
The Embassy intends to conduct a site visit at the Embassy on April 10, 2025, at 09.30. Prospective offerors must notify the Procurement Section by e-mail to LisbonProcure@state.gov if they intend to attend and provide name of representative by April 7, 2025. No parking available and electronic equipments is not allowed inside the compound.
Submit your quotation by e-mail to LisbonProcure@state.gov on or before April 23, 2025, by 17:00 local time. No quotations will be accepted after this time. In order for a quotation to be considered, you must also complete and submit the following:
- SF1449
- Section 1 Pricing;
- Section 5, Representations and Certifications;
- Additional information as required in Section 3.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Please be advised that firms need to be registered in the System for Award Management (SAM) www.sam.gov before the contract is awarded.
Update #1 ·
Enclosed is a Request for Quotations (RFQ) for catering services for the celebration of the Independence Day to be held on Wednesday, June 25, 2025, at the U.S. Embassy in Lisbon. The Embassy is seeking the services of a qualified contractor specializing in this field of work that has local facilities available for menu tasting as part of the technical evaluation.
The Embassy intends to conduct a site visit at the Embassy on April 10, 2025, at 09.30. Prospective offerors must notify the Procurement Section by e-mail to LisbonProcure@state.gov if they intend to attend and provide name of representative by April 7, 2025. No parking available and electronic equipments is not allowed inside the compound.
Submit your quotation by e-mail to LisbonProcure@state.gov on or before April 23, 2025, by 17:00 local time. No quotations will be accepted after this time. In order for a quotation to be considered, you must also complete and submit the following:
- SF1449
- Section 1 Pricing;
- Section 5, Representations and Certifications;
- Additional information as required in Section 3.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Please be advised that firms need to be registered in the System for Award Management (SAM) www.sam.gov before the contract is awarded.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Catering Services for a Large Event | Pre-Solicitation |
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