SF-30_Amendment 1 - Site visit minutes QandA Event time.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NO.

A0001

3. EFFECTIVE DATE

04/21/2025

4. REQUISITION/PURCHASE REQ. NO.

PR12646677

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6) CODE

AMERICAN EMBASSY LISBON

AV. DAS FORCAS ARMADAS, ATTN: GSO/PROCUREMENT

LISBOA 1649-044

PORTUGAL

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19P05025Q0011

Prospective Offerors

9b. DATED (SEE ITEM 11)

03/28/2025

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _______ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such a change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

X

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [X ] is required to sign this document and return _1__ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment to the solicitation is:

- Change the time of the event. New time: 19.00 – 22.00

- to answer questions submitted by interested vendors

- Share the site visit minutes.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Jonathan Nwosu

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83)

MINUTES FOR THE SITE VISIT

Abril 10, 2025 – 09.30am

RFQ 19P05025Q0011

Catering Services

Participants from USG:

José Gregório José Freitas Wei Ling Joy Kang Kabeer Parwani Rita Redondo Facilities – Lisete Marques Property – André Brito & David Domingos Managment – Andreia Tavares

Companies that attended the site visit:

Impaccto Casa da Comida Casa do Marquês SCA Group Prime Catering & Events Cardinal Amber (Puro Catering) Piato Lisboa SRM Sasso Consulting S.R.L.

Introduction:

The Procurement team welcomed all attendees. The following details were discussed:

The purpose of the site visit is:

• To convey the solicitation process and provide a chance for the offerors to inspect the site prior to providing a bid.

• To provide bidders with the opportunity to submit questions that they may have about the solicitation document and / or the project. The questions bidders pose will be answered later following this site visit, in writing by email and posted in SAM.gov.

• This contract will be a firm fixed price contract and will be awarded to the technically acceptable responsible offeror offering the lowest price.

• Questions are due by April 14, at 17:00 local time. Please send your questions to LisbonProcure@state.gov. The answer to the queries will be shared with all prospective bidders.

The following sections were highlighted during the site visit:

mailto:LisbonProcure@state.gov

Section 1 SF1449. Offerors must complete block 17, and block 19 to 24. Block 24 is where they will indicate their offer price including VAT. Bidders should complete block 30A and sign in 30B along with the date in 30C.

• The Offeror is required to register for SAM when submitting the proposal.

They must provide valid and complete SAM registration proof.

Section 2: Clauses Section 3: Instructions on how to submit offers.

Section 4: Evaluation Criteria Section 5: Representations and Certifications

Inspect the site prior to providing a bid.

RFQ 19P05025Q0011 – 4TH July Catering

SITE VISIT – 04/10/2025

Q & A

1- We would like to know if our company will be the Offeror, and we will have a partnership with TAZTE (catering company).

Normally subcontractors are not required to be registered in SAM; however, they do need to secure a UEI (unique identity number) which they can obtain through SAM.

2- I learned that non-EU companies must hire a tax agent to register for VAT in Portugal. I am wondering if I can obtain the VAT after the contract has been awarded.

Please refer to SECTION 3 of the Solicitation:

“In accordance with DOSAR 652.242-73 “Authorization and Performance” (AUG 1999), Contractor shall be required to have obtained necessary authorization to do business and operate in the country of performance (Portugal). Please provide a copy of the locally required licenses and permits. At a minimum copy of a valid Portuguese Company Registration Report shall be provided.”