Catering service in rome, italy
Closed Solicitation Posted
- Solicitation number
- 191T7025Q0010
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 72232 Caterers
- Place of performance
- Roma 00187 Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a catering service for an Independence Day celebration to be held on July 2nd, 2025, at Villa Taverna in Rome, Italy. The solicitation (RFQ 191T7025Q0010) requires a contractor to provide comprehensive catering services for approximately 2,800 participants, including food preparation, equipment setup, staffing, and cleanup. Contractors must be registered in the System for Award Management (SAM) and submit electronic proposals by March 24th, 2025, at 12:00 noon local time. The government will evaluate offers based on technical acceptability and lowest price, with a site visit scheduled for March 6th, 2025. Required documentation includes proof of catering experience, bank references, civil liability insurance, HACCP certification, and past performance information from the last five years.
The contract will be a firm fixed-price purchase order with no specific set-aside designation. The event will take place at the U.S. Ambassador's Residence in Rome, with a detailed requirement for a diverse menu including American-style foods and a separate donors' reception for 60 guests. Contractors must provide 40 round tables, 10 bars, 13 buffet areas, and various seating arrangements, including 400 wicker chairs and additional lounge furniture. The catering service must complete deliveries by July 1st at 16:00, finish setup by July 2nd at 10:00, and remove equipment between 10:00-14:00 on July 3rd. All personnel will require security clearances to be submitted within 15 days of contract award, and payment will be made in Euros with VAT exemption.
Notice text
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available. The solicitation covers the catering services for a large event to be held outdoor during the summertime for the U.S. Embassy in Rome, Italy. The Contractor shall furnish material, equipment, managerial, administrative, and direct labor personnel to perform all services as required in the contract. The estimated number of participants to this event is approximately 2,800. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type purchase order. The Government is planning a pre-quotation conference and site
visit and the date for this conference will be in the solicitation. All contractors must be registered in the SAM (System for Award
Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more
than one email.
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers 191T7025Q0010 Catering Services.docx | DOCX document | |
| SF-30 Amendment of Solicitation.pdf | ||
| ATTACHMENT 4 - E.O.14730 FORM.docx | DOCX document | |
| RFQ 191T7025Q0010 - CATERING SERVICES IN ROME ITALY.docx | DOCX document | |
| ATTACHMENT 1 - PRICING AND PERFORMANCE WORK STATEMENT - 0001.docx | DOCX document | |
| ATTACHMENT 3 - PICTURES OF EQUIPMENT.pdf | ||
| Cover Letter.pdf | ||
| SF18-95a.pdf | ||
| ATTACHMENT 2 - MAP OF THE SITE 2.pptx | PPTX presentation |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Catering service in rome, italy | Pre-Solicitation |
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