California Great Basin (CGB) Regional Office 3000 Postage Meter Funding

The Bureau of Reclamation's California Great Basin Regional Office has issued a Special Notice announcing its intent to negotiate on a sole source basis with The Pitney Bowes Bank, Inc. for postage meter funding services. This procurement involves adding funding to an existing Pitney Bowes postage meter already in use at the regional office, under the authority of FAR Part 13.106-1(b)(1). The agency has prepared a sole source justification supporting this acquisition approach. The notice serves as a formal announcement to the contracting community that the government intends to proceed without competition. The estimated award date is December 1, 2025, with a performance period extending through November 30, 2029, consisting of one 24-month base period and one 24-month option period.

The primary purpose of this Special Notice is to provide funding for pre-paid United States Postal Service postage through the existing Pitney Bowes account meter to support the regional office's mail operations. Contractors who believe they can provide this requirement must submit written notification to the Contracting Officer within seven calendar days of the notice publication date, including supporting evidence demonstrating their ability to meet the stated requirements. Responses must include the firm's Unique Entity Identifier, Tax Identification Number, and business size designation according to NAICS Code 339940, which has a size standard of 750 employees. The sole source justification is based on the existing contract arrangement with Pitney Bowes for the postage meter equipment, as only Pitney Bowes can add funds to their proprietary meter system. The government retains full discretion in determining whether to conduct a competitive procurement based on any responses received. All inquiries should be directed to Sarah Rodrigues at srodrigues@usbr.gov.