B02__Synopsis_Sole_Source_Justification_1.pdf

140R2025Q0089 Page 1 of 2

WBR 1413.106-1 Template 1 eFile - B02

(11/2020)

DETERMINATION TO SOLICIT FROM A SINGLE SOURCE

Pursuant to Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i), for purchases not exceeding the Simplified Acquisition Threshold (SAT) Contracting Officers may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).

Pursuant to FAR 13.106-1(b)(1)(ii), when a single source is identified to provide a portion of the purchase as a Brand-Name, the documentation in paragraph 3 must state that this determination is only for a portion of the requirement.

1. Agency and Contracting Activity.

U.S. Department of the Interior, Bureau of Reclamation, California Great Basin (CGB) Regional Office, Acquisition Services, CGB-3800

2. Name and Address of Single Source.

The Pitney Bowes Bank, Inc.

215 S State Street Suite 320 Salt Lake City, Utah 84111

3. Description of Supplies/Services and Estimated Cost.

The California Great Basin Regional Office has a requirement to solely fund a Pitney Bowes account meter designated for pre-paid postage. This requirement is for pre-paid postage for Account 50965797, Meter #8037973. The period of performance shall be for one (1) 24-month base period and one (1) 24-month option period from December 1, 2025 – November 30, 2029.

4. Description of Circumstances, including why only one source is reasonably available.

IAW FAR 13.106-1(b)(1)(i), Federal agencies are required to use the commercial payment process to obtain postage and process the purchase through the centralized processing system (CAPS). CGB has an existing contract/lease agreement with Pitney Bowes for postage meter equipment, therefore applying pre-paid United States Postal Service (USPS) postage to that meter must be through Pitney Bowes.

5. Determination of Fair and Reasonable Price.

Postage rates are set and mandated by the USPS; therefore, it is determined that the rates are fair and reasonable in accordance with FAR 13.106-3(a).

6. Description of Market Research.

The existing meter is owned by Pitney Bowes. This requirement is solely to add funding to the existing meter. The need for postage is mission-essential; the existing process with Pitney

140R2025Q0089 Page 2 of 2

WBR 1413.106-1 Template 1 eFile - B02

(11/2020)

Bowes is efficient and allows for control of the exact postage amount used in support of CGB region mail operations. No other contractor can add funds to the Pitney Bowes meter.