C211--a/e IDIQ
Closed Solicitation Posted
- Solicitation number
- 36C78622R0018
- Agency
- National Cemetery Administration Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541330 Engineering Services
- Place of performance
- National Cemeteries Nation-wide
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs National Cemetery Administration seeks to award multiple indefinite-delivery, indefinite-quantity contracts to provide architect and engineering services for construction, renovation, repairs, and commissioning of cemeteries, buildings, roadways, and infrastructure projects located throughout the United States. Services will include design, with responses due by August 22, 2022 at 3:00pm Eastern Time. Proposals will be evaluated for experience providing these services to federal cemeteries.
This is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses under NAICS code 541330 for Engineering Services, with a small business size standard of $16.5 million in average annual gross revenues for the past three years. Awards will be divided geographically among districts, with each eligible for up to five awards. The solicitation requires registration as a SDVOSB in the System for Award Management and Vendor Information Portal. Place of performance will be at Department of Veterans Affairs sites throughout the United States.
Notice text
3 versions
Update #3 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
9
0002
FUNDED AT TASK ORDER
LEVEL
36C786
Department of Veterans Affairs
National Cemetery Administration
Contracting Services
18434 Joplin Road
Triangle VA 22172
To all Offerors/Bidders
36C78622R0018
X
X
X
1
X
1
AE IDIQ: The purpose of this amendment is to provide responses to questions.
See attached list of questions and responses.
The new Contracting Officer is SHANE HILTS. Please forward SF 330s, correspondence, and questions to shane.hilts@va.gov.
Future questions related to page limitation will be rejected.
The due date for SF 330s remains unchanged at August 22, 2022 at 3:00 p.m. EDT.
KELLYANN BRUNO
CONTRACTING OFFICER
36C786R0018 0002
ARCHITECT ENGINEERING IDIQ
NCA NATIONAL CEMETERY NATION-WIDE
12
Page 12 of 12
AE IDIQ
QUESTIONS/ANSWERS
Limiting teams to a single submission for all Districts impacts our ability to respond to evaluation factors. The following page count demonstrates these issues:
Cover 1 page
Table of Contents 1 page
Part 1 2 pages
Org Chart (5 Districts) 5 pages
Projects (10) 20 pages see 2 below
Section G 1 page
Section H 15 pages see 3 below
Part II s (18 firms) 18 pages see 4 below
VetBiz Registration 2 pages
Lead Designer Portfolio 12 pages
77 pages
RESPONSE: The page count is increased to 85.
Combining all district submissions into a single package does not allow design teams to submit more than 10 total projects. A/E s would like to be able to provide the most relevant projects for all districts.
RESPONSE: The page count limitation is increased to 85 pages allowing for complete district submission. SF 330 Instructions and B Additional Information/Instructions. The instructions state that for each company represented in Section C, E, F, G and H they should be color-coded by company. In addition to this color coding, each district should also be color coded if an offeror is bidding more than one district.
The Section H needs to address firm expertise, 13 tasks and 5 evaluation criteria.
RESPONSE: Section H is for each firm to add any additional information you deem relevant to the requirement.
The VA requires a broad team to support the critical aspects of the proposed work. Combining all districts into a single submission increases the total number of Part II s.
RESPONSE: The page count is increased to 85.
If the VA allows separate submission for each district, removes the requirement for project photos the following sample page count could be used, meeting the 50 page limit.
Cover 1 page
Table of Contents 1 page
Part 1 2 pages
Org Chart 1 pages
Projects (10) 10 pages
Section G 1 page
Section H 15 pages
Part II s (13 firms) 13 pages
VetBiz Registration 2 pages
Lead Designer Portfolio 12 pages
58 pages
RESPONSE: The page count is increased to 85.
We respectfully submit the following RFI s
Will the VA reduce the requirement for photos and plans, this would allow projects to be submitted on a single page.
RESPONSE: Each firm determines how best to submit its responses.
Will the VA allow the A/E to submit more than 10 projects, but no more than 10 projects for each district.
RESPONSE: No, the maximum number of projects is 10. However, you can utilize color coding to identify projects for multiple districts.
Will the VA increase the total page count to 80 pages or allow for separate submissions of 60 pages for each district.
RESPONSE: Yes, the page count is increased to 85.
If printed the organization chart is typically 11 x 17 , is this an acceptable sheet size.
RESPONSE: This electronic sheet size is acceptable.
Do major cemetery expansions completed for CFM count as NCA projects?
RESPONSE: Yes, if CFM projects are similar in size and scope, they are acceptable. Request you include the contract number, CO, COR, and PM for the project.
If the page limit remains 50, will the VA consider eliminating the Lead Designer portfolio from the page count (as per the resumes)?
RESPONSE: No, the page count is increased to 85.
We cannot find a certification entitled Landscape Commissioning Agent (LCxA). Is demonstrated education and experience designing and overseeing construction of exemplary, high-performing landscape projects similar to those constructed by NCA acceptable?
RESPONSE: The LCxA is no longer a requirement. The requirement for a Landscape Commissioning Agent is not required. Language has been change to read, A Commissioning Agent (CxA) that demonstrates education and experience designing and overseeing construction of exemplary, high-performing landscape projects similar to those constructed by NCA is acceptable.
For the solicitation 36C78622R0018 NCA IDIQ If we are pursuing multiple districts (in our case, the North Atlantic and the Southeast districts), but we are proposing the same team for both districts because they have multiple office locations, do we still need to color code the TOC accordingly? Or, is it okay if we just mention in the TOC, Section H, and elsewhere that we will be using the same team and disciplines for both districts?
RESPONSE: It is highly recommended that each district is color coded.
For the required representative floor plan, site plan, a building section or other appropriate drawing is any one of these documents sufficient?
RESPONSE: Any one of these is sufficient.
10. For the sake of space and file size, is a screenshot or thumbnail photograph of the required representative floor plan, site plan, a building section or other appropriate drawing acceptable?
RESPONSE: No, the quality of the screenshot may be insufficient.
11. Can the 4 pictures and the required representative floor plan, site plan, a building section or other appropriate drawing be provided all on one page? This way each Part F project will count as 2 pages, 1 for the Part F and 1 for the page with pictures and required documentation.
RESPONSE: No. See previous response.
Do the projects for the Lead Designer Portfolio need to be different from the 10 in Part F?
RESPONSE: No, three (3) out of the ten (10) must be directly attributable to the Lead Designer. See Appendix B, paragraph d.
13. We cannot find a certification entitled Landscape Commissioning Agent (LCxA). Is demonstrated education and experience designing and overseeing construction of exemplary, high-performing landscape projects similar to those constructed by NCA acceptable?
Â
RESPONSE: The LCxA is no longer a requirement. The requirement for a Landscape Commissioning Agent is not required. Language has been change to read, A Commissioning Agent (CxA) that demonstrates education and experience designing and overseeing construction of exemplary, high-performing landscape projects similar to those constructed by NCA is acceptable.
14. Another question for the NCA IDIQ 36C78622R0018 does Supplement B need to be completed and incorporated into our submission at this stage in the process?
RESPONSE: No, pricing is not required at this stage. This section is for firms that are selected for Stage 2 of the procurement process.
15. If the Key Personal is licensed in multiple states is it expected to submit copies of all licenses for each state? For example, an Architect is licensed in 26 states. Are we to submit copies of all 26 licenses?
RESPONSE: Yes, if those states are in the districts, you are submitting an SF330.
16. What will be viewed as appropriate documentation for this submission in regards to copies of professional licenses? As an example the State of Minnesota s board of AELSLAGID no longer issues licenses, rather they utilize their website where the professionals status of licensure can be found. Therefore professionals in the state of Minnesota do not have a license to provide a copy of.
RESPONSE: Provide a screenshot of the website indicating the license and provide a link.
17. Please clarify if Part II s will be counted towards the page limitation. If we have 32 team members that will be 32 pages out of our 50 page limitation.Â
 Â
RESPONSE: The page count is increased to 85.
18. Shall we submit PPQ s for projects that do not have a CPAR? And if so, shall we submit the first page of the PPQ returned with the submittal? Will previously completed PPQs be accepted?
RESPONSE: Yes, PPQ must be current and submitted in its entirety.
19. Per Amendment 0001, the secondary selection criterion has not been identified, these evaluation components are areas we greatly consider as we put together our proposal. Without this information and given the tight page limitation, it is challenging to put together our best proposal package. As the information is not yet available, will a proposal extension be issued to allow for proper consideration and incorporation of these missing requirements?
RESPONSE: If two or more firms are technically equal, secondary criteria location and equitable distribution of work may be used as tie-breakers and the final ranking of firms decided.Â
20. Also, the page limitation still seems low for the amount of information being requested, especially for those who want to submit on all regions.  Could the page count be extended to 75 pages? Â
RESPONSE: The page count is increased to 85.
21. Under Phase 1: Evaluation Factors, Factor 2 Professional Qualifications, it states: Indicate specific role of key personnel for this contract and their level of involvement in example projects under Section G in Part 1 of the SF330.  The specific role of key personnel in this contract is commonly listed under block 27; however, there is no provision for indicating level of involvement in the example projects. How would you like us to indicate level of involvement? Is there a specific place you d like us to put this indication in the Section G charts?
RESPONSE: Evaluation Factors, Factor 2 Professional Qualifications refers you to the same instructions identified in the SF 330 Section G. Indicate specific role of key personnel for this contract and their level of involvement in example projects under Section G in Part 1 of the SF330. See SF 300 Instructions for Section G, blocks 27 and 28.
22. One follow up question that we had here today is when can we expect responses / amendment back from the VA on the second round of RFI s that were due today?
RESPONSE: No comment.
23. Reference FACTOR 5: GEOGRAPHIC PLAN:Â Is the intent of the NCA that an Offeror have at least one branch location from the Offeror's Team in each state within the Districts they are proposing?
RESPONSE: The intent is for each firm submitting an SF 330 has the capacity to perform in any district they indicate.
24. Based upon the Section H requirements, will the NCA set a page limitation of 30 pages and keep with the original instructions that the Lead Designers Portfolio is a separate document to be excluded from the 50 page limitation?
RESPONSE: The page count is increased to 85.
25. Will the NCA exclude the Section F projects from the page limitation as you did for the Section E resumes?
RESPONSE: No.
26. Based upon standard practice of the VA and Federal Agencies, will the NCA exclude the Part IIs from the page limitation?
RESPONSE: The page count is increased to 85.
27. Based upon standard practice of the VA, will the NCA exclude from the page count the vetBiz.gov SDVOSB certification letter?
RESPONSE: No, the page count is increased to 85.
28. The Lead Designer Portfolio: will the NCA exclude this from the 50 page limitation and set it at a page limitation for the Lead Designer Portfolio of 20 pages?
RESPONSE: No,
29. Geographic Plan is district specific. Would the NCA consider revising the requirements to set a 5 page limit per District?
RESPONSE: No.
30. For ease on the evaluation board, will NCA allow an 8pt font for graphic illustrations/matrices/captions only (not narrative text)?
RESPONSE: No.
31. Because RFIs close on August 12, 2022 and NCA responses are forthcoming, we request at least a 15 day extension of the due date. Will the NCA adjust the due date to 13 September 2022 or later?
RESPONSE: The due date remains unchanged at August 22, 2022.
32. The subject RFQ requests color coding for each district an Offeror proposes. Will the NCA define the color codes for each District?
RESPONSE: No, each firm determines the color.
33. Based on the requirements, will the NCA modify the instructions to state: The Lead Designer s Portfolio is to be included as an Appendix inserted at the end of the SF330 Part I?
RESPONSE: No.
34. It is unclear whether the Lead Designer's Portfolio intended to be presented by District for the Offeror s Project Manager(s). Will the NCA define the role/responsibility that will be considered as the Lead Designer's Portfolio?
RESPONSE: Please clarify the question.
35. Reference: A.3 SF 330 Instructions, d. SF-330 page limitation and e. Multiple Districts. Question: Is it NCAs intent that Offerors may submit by Geographic District; different Section F projects and Section G Staff to Projects matrix? For example: if a firm pursues 5 Districts, there could be as many as 50 Section F projects (50 pages) and 5 Section G Projects to Staff matrices (5 pages) - which exceeds the overall 50 page limitation.
RESPONSE: The page limitation is increased to 85.
36. Will the NCA allow additional 30 pages for each District an Offeror proposes? For example, this will allow up to a total of 120 additional pages if an Offeror proposes on all 5 Districts.
RESPONSE: The page limitation is increased to 85.
37. Are PPQs or CPARS required for each project provided in the Section F?
RESPONSE: It is highly encouraged; however, not required.
38. Reference: E. SF330, SECTION H, ADDITIONAL INFORMATION, page 46: "The team may suggest and provide design approach statements for other disciplines such as electrical, civil, or other areas for which they have exceptional designers that might be relevant (one-page per discipline)." Will the NCA exclude the one-page per discipline from the overall page limitation?
RESPONSE: No, the page limitation is increased to 85.
39. General request asking the NCA set clear instructions of page limitations by Section and page limitations by Districts.
RESPONSE: The page limitation is increased to 85.
40. In order to comply with the Section F requirements, will the NCA set a page allowance of 20 pages?
RESPONSE: The page limitation is increased to 85.
41. In the RFI s responses provided by NCA, question 41 stated that each proposed district should be no more than 7 to 10 megs. This seems to conflict with the RFP. Â Does this mean we should have a separate submission for each district or are we required to provide a single 7 to 10 meg document for each district that we choose to submit on? Â Thank you.
RESPONSE: NCA understands each agency/company has email size restrictions. We understand the need for multiple emails. When submitting SF330s, if more than one email is sent, please number emails in Subjects as 1 of n . Refer to SF 330 Instructions, paragraph c.
42. Design Build Consortium, LLC  (sdvosb) is planning on submitting our team response to most if not all of the districts and are finding that the 50-page limitation is extremely restrictive given the amount of information you require for this RFQ. We do greatly appreciate the deletion of the resumes and the registrations/certifications from the page count and that helped quite a bit. Our planned approach is to offer geographically responsive and NCA experienced teams with duplicate key personnel varying by district. We also intend to submit three lead designer portfolios that will offer the NCA extended capabilities, capacities, and geographies to be able to respond to task orders with a cost effective, highly responsive and experienced team to cover a complete gamut of requested standard planning and design disciplines and specialty skills. We respectfully request that the page count be increased or maybe remove the lead designer portfolios from the page count so that we might better convey the full offering of talent, capacity and flexibility to the NCA. We thank you in advance for your consideration.
RESPONSE: The page limitation is increased to 85.
43. The RFQ requests that we demonstrate the ability to successfully accomplish a wide range of project types, sizes and budgets. Does that include project types outside typical cemetery planning and design? For example, historic fence preservation, new perimeter fencing, Cemetery admin bldg. renovation, Design and Construction of new cemetery public restrooms, reroofing of cemetery facilities, resetting/realignment of headstones, etc?Â
RESPONSE: It is up to each firm to identify and submit projects that align with the requirements of the solicitation.
44. Can the requirement to use projects completed over the past 5 years be extended to include projects 7-10 years hence?
RESPONSE: No. This requirement remains unchanged.
45. The Point of Contact for this requirement going forward is: Shane Hilts. All SF330 submittals, questions and comments are to be directed to: shane.hilts@va.gov.
End of Document
Update #2 ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
10
0001
36C786
Department of Veterans Affairs
National Cemetery Administration
Contracting Services
18434 Joplin Road
Triangle VA 22172
To all Offerors/Bidders
36C78622R0018
X
X
1
AE IDIQ: The purpose of this amendment is to provide responses to questions.
See attached list of questions and responses.
The due date for SF 330s remains unchanged on August 22, 2022 at 3:00 p.m. EDT.
KELLYANN BRUNO
CONTRACTING OFFICER
36C786R0018 0001
ARCHITECT ENGINEERING IDIQ
NCA NATIONAL CEMETERY NATION-WIDE
Page 1 of
15
Page 15 of 15
Page 1 of
AE IDIQ
QUESTIONS/ANSWERS
Can firms submit separate submissions for each District instead of combining them into a single document? This should simplify the review of submissions by NCA staff.
RESPONSE: No. See SF330 Instructions, paragraph e.
Can firms submit a matrix of the professional licensure to include the state and license number instead of the multiple pages that would be required if we included a copy of each individual license?
RESPONSE: No.
3. National Cemeteries take a long time to go through the design and construction process. It is not uncommon for this process to take over three years. The requirement that six out of the ten projects be constructed limits the ability of designers to submit projects that demonstrate their past experience on National Cemetery projects. Under Section F can firms submit projects that at 50% or more finished construction?
RESPONSE: If you have current projects that are ongoing, include the contract number, CO, COR, and PM for the project. This is applicable for NCA contracts only. Otherwise, no.
4. Please clarify if six or (5) projects under Section F have the construction qualification.
RESPONSE: It should read, six (6) out of the ten (10) projects must have construction completed.
5. Will the required representative floor plan, site plan, a building section, or other appropriate drawing, and a minimum of four photographs must be included be included in the page count?
RESPONSE: Yes. See SF330 Instructions, paragraph d. The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12 font, single spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses and contract performance evaluations, (i.e., CPARS). Resumes will also not count toward the 50-page limitation. The font size is changed to 10.
6. Does the Lead Designer Portfolio count towards the 50 page maximum for the SF330.
RESPONSE: Yes
7. Will NCA consider rating team members with 5 years of experience with 8 or more sample projects as having excellent experience? This would allow NCA to assess holders of the previous NCA 5 year IDIQ s as excellent.
RESPONSE: No. Each firm will be evaluated based on their submitted SF 330 package.
8. Professional Qualifications the majority of the NCA projects do not require licensure in the state the project is being designed in. As a substitute for licensure in a state, will NCA accept projects completed (by licensed professionals) in different states as meeting this qualification.
RESPONSE: The AE or designer must show licenses in the state they work.
9. Geographic Plan can the NCA define what a geographic area is, for example, how can a firm be centrally located in the Continental District.
RESPONSE: A firm or a branch location must have the ability to effectively manage a project within a particular district.
10. Geographic Plan the location of a firm does not substantially impact their ability to have significant experience and understanding of a geographic area. Will NCA remove firm location from the evaluation criteria?
RESPONSE: No. NCA will evaluate a firm or branch s ability to effectively manage a project within a particular district.
11. Since the secondary selection criteria is not fully defined within the solicitation, will NCA offer firms subject to a tiebreaker the opportunity to submit responses to specific questions raised by NCA.
RESPONSE: NCA will determine the secondary selection criteria and issue an amendment prior to the closing date of the solicitation so firms can determine their qualifications to meet or exceed the requirements of the solicitation.
12. If submitting as a JV, should Section E differentiate between JV personnel by color coding?
RESPONSE: It is allowable, however; it is at the discretion of the firm.
13. If submitting as a JV, should Section F differentiate between JV entity projects by color coding?
RESPONSE: See previous response.
14. Are firms required to submit a signed copy of clause 3.20 VAAR 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (SEP 2021) (Deviation) with our submission? If so, is it included in the page count?
RESPONSE: Yes, firms should submit a signed copy of clause VAAR 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (SEP 2021) (Deviation) with their SF330. No, it is not counted in the page limitation.
15. If NCA allows separate District submissions, will you still require a Table of Contents?
RESPONSE: Firms will submit one SF330.
16. The Price/Cost table lists 56 possible positions; providing resumes for only the lead / Senior positions brings us to 23 positions, which is nearly half of the page limit. Section H requires a Management Plan, Communications Plan, QC Plan, Lessons Learned, Past Performance, and Lead Designer Portfolio. Section F requires four photographs and a drawing in addition to project information making that section add up to at least 30 pages by itself.  Our last SF330 for NCA was nearly 120 pages to meet all requirements. It does not appear possible to provide the required information within a 50 page limitation. Would the Government consider increasing the page limitation?
RESPONSE: The page limitation count will not be increased. However, resumes will not count toward the 50-page limitation. The intent of the solicitation is to demonstrate your core business and its self-performing qualifications in those positions. The price list for Stage 2 is an example of the possible disciplines that NCA utilizes for our type of work. Historical contract data indicates firms do not self-perform all disciplines in-house. Therefore, NCA wants firms to demonstrate in their proposal how they will incorporate subcontractor s clauses (VAAR 852.219-77 VA Notice of Limitations on Subcontracting) in future work.
17. Our understanding of the page limitation is it applies to individual districts once the other districts have been removed - for example, if we submit on multiple districts, the combined submitted PDF will be over the page limitation but once the districts other than the one being evaluated are removed, the submission complies with the page limit. Is that correct?
RESPONSE: See SF330 Instructions, paragraph e. If your firm is submitting qualification packages for multiple districts, you are only required to submit 1 Title page, 1 TOC, 1 SF330 for Part 1 Sections A, B, C, D and H. The table of content (TOC) will be required to identify each District by Name and Color, these are considered tabs .
18. Are Part II forms included in the page limitation?
RESPONSE: Yes, Part II is a part of the page count.
19. Does the copy of current vetBiz.gov SDVOSB certification count toward the page limit?
RESPONSE: Yes. The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12, single-spaced spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses and contract performance evaluations, (i.e., CPARS). Refer to SF 330 Instructions, paragraph d. The font size is changed to 10.
20. Does the required letter of interest count toward the page limitation?
RESPONSE: See previous response.
21. Does the lead designer portfolio count toward the page limitation?
RESPONSE: Yes
22. The Secondary Selection Criteria Section looks like it is not filled out - please clarify what is required.
RESPONSE: The Secondary Selection Criteria will be identified in the next amendment.
23. Selection Criteria, D: For Section F, it states, "At least six (5) out of the ten (10) projects "Â Is it five (5) or six (6)?
RESPONSE: Should read At least six (6) out of the ten (10) projects must have construction completed. See question 4
24. Item 7 (UEI) is on the Part II form. Is that an acceptable place for inclusion of that information, or would you prefer it to be in Section B which also has item 9 (email and phone for primary POC)?
RESPONSE: The SF 330 has a block for it.
25. Item 8 (tax ID) doesn't have a specified location on the SF330. Would it be acceptable to include it in Section B (A-E POC) or on the Part II form?
RESPONSE: Tax ID may be included in the same block at the Unique Entity ID on the SF330.
26. Section H requires a Geographic Plan that is district-specific, but the instructions appear to require a single Section H regardless of how many districts are being pursued. Please clarify if separate Section H's should be provided by district.
RESPONSE: See SF330 Instructions, paragraph e. If your firm is submitting qualification packages for multiple districts, you are only required to submit 1 Title page, 1 TOC, 1 SF330 for Part 1 Sections A, B, C, D and H. The table of content (TOC) will be required to identify each District by Name and Color, these are considered tabs .
27. Factor 1 is Specialized Experience and Past Performance on Design. Non-design tasks areas such as studies, CMES, CPIS, estimating, and reviews are significant components of the required scope of this IDIQ and the work to deliver projects for the NCA. Please clarify if non-design task area past performance will be considered relevant and evaluated.
RESPONSE: Yes, it is relevant and will be evaluated.
28. This section appears to be incomplete, please clarify:
    (5) Copy of Current A/E state Engineer/Architect License
          a. If your firm is sending qualification packages for multiply Districts,
RESPONSE: It should read,
(5) Provide a copy of Current A/E state Engineer/Architect License
          a. If your firm is sending qualification packages for multiply Districts, you are only required to submit 1 Title page, 1 TOC, 1 SF330 for Part 1 Sections A, B, C, D and H. The table of content (TOC) will be required to identify each District by Name and Color, these are considered tabs .
29. Clause SP20 lists 10 Key Personnel titles including Principal in Charge. This list appears to conflict with the guidance in Appendix B Section C which states "Only a few individuals in the lead firm and prime consultants will work with NCA on a regular basis. NCA considers these individuals as "Key Personnel". Those individuals that best represent your ability to accomplish the requirements of this contract should be prioritized and placed in the first few pages of Section E with those roles clearly noted in Item 13. CEOs and other executive personnel should not be submitted as "Key Personnel" unless they have direct responsibility for accomplishing the task orders"
Please clarify if the required Key Personnel for Section E Resumes is the list in SP20 or if Key Personnel are those we determine are the key individuals proposed to work with the NCA on a regular basis.
RESPONSE: Each firm identifies its key personnel that is best suited to meet the requirements of this contract. The list contained in SP 20 is an example list of disciplines that may be required post-award at the task order level.
30. SP20 Key Personnel lists "OTHER" as Key.  Please clarify.
RESPONSE: Other indicates the list is not inclusive. Please note this is at the task order level.
31. We cannot find a certification entitled Landscape Commissioning Agent (LCxA). Is demonstrated education and experience designing and overseeing construction of exemplary, high-performing landscape projects similar to those constructed by NCA acceptable?
RESPONSE: Question to be answered in a later amendment.
32. For Section F, it states that a portion of the ten (10) projects must have construction completed. Design Firms generally have no control over when a project is slated for construction and no control over the construction schedule. Will the government consider accepting 5 project with completed designs in lieu of 5 projects with completed construction?
RESPONSE: The request is for six (6) out of 10 projects that must have construction completed. However, if you have current projects that are ongoing, include the contract number, CO, COR, and PM for the project. This is applicable for NCA contracts only.
33. Factor 2: Professional Qualifications states for Exceptional "licensed in more than five (5) States". Good states "licensed in two (2) States or fewer" This appears to be a disconnect, please clarify.
RESPONSE: There is no conflict or disconnect. This is the rating scale.
34. Appendix A, Manpower Matrix states: "the Government anticipates the following disciplines will include, but not be limited to"Â Is it acceptable to include additional labor categories as Key Personnel we believe are essential and necessary to accomplishing the work?
RESPONSE: Each firm identifies its key personnel that is best suited to meet the requirements of this contract.
35. To help conserve space, would the Govt allow a minimum of 10pt font for graphics?
RESPONSE: Firms may use a 10pt font.
36. Looking at the page count limitation for the above proposal it appears that we may need a larger page limit in order to accommodate adding sections E&F documents for each separate region into a single proposal. Â Can you please address this issue? Â
RESPONSE: See SF330 Instructions, paragraph d. The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12 font, single spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses and contract performance evaluations, (i.e., CPARS). Resumes will also not count toward the 50-page limitation. The font size is changed to 10.
37. What is the deadline for questions to be submitted?
RESPONSE: The last day for questions is August 12, 2022.
What process will the NCA use post responses to the RFIs (eg: mods posted weekly that addresses the current RFIs or 1 mod answering all RFIs posted on XX date)?
RESPONSE: Responses to questions will be issued via amendments as they come in.
We are pleased to be in a SB mentor-protégé JV with San Diego Project Management, a SDVOSB, who is a current VA contractor. The team has questions on the aforementioned solicitation (Solicitation # 36C78622R0018, A/E IDIQ National Cemetery Nation-wide) that are provided in the attached document.
RESPONSE: NCA appreciates your interest.
40. The subject RFQ requests color coding for each district a firm proposes on, plus it requests color coding to differentiate the prime and their subconsultant team members. I d like to offer a suggestion that will make the evaluation process a bit easier: Define the colors for each district and how these are to be used. As an example, you might designate Blue-Green (RGB values: 0, 101, 103) for Pacific District and require the district name to be in that color in the header for each SF330 page (Section E, F, H) submitted for that district. This is only a suggestion; not an RFI. I hope it helps.
RESPONSE: NCA appreciates your suggestion. The color key will be determined by each firm.
41. Reference: A.3 SF 330 Instructions, b. SF330 Date of Receipt/Due Date. The instructions state that Email capacity is limited to seven (7) to ten (10) megabytes (Megs). Please clarify, does that mean that the file has to be between 7 to 10 megs or that the largest a file can be is between 7 and 10 megs.
RESPONSE: Each proposed district should be no more than 7 to 10 Megs. We understand that proposing more than one district will exceed this limitation.
42. Reference: A.3 SF 330 Instructions, d. SF-330 page limitation. This paragraph indicates the proposal should be a single application-generated, searchable PDF yet Appendix B Additional Information/Instructions E. SF330 Section H, Additional Information, 6th paragraph states the portfolio of the Architectural or Landscape Architectural Lead Designer is a separate document .
Please clarify if it is part of the one pdf or a separate file and
RESPONSE: In Stage 1, prospective offerors will assemble their technical teams and submit SF330 Part I and Part II to include detailed information about their proposed team, management plan, and other requirements. In addition, offerors will submit a portfolio of work from the architectural or landscape architectural lead designer portfolio should be included in Section H. The lead designer s portfolio should explain the lead designer s design philosophy and capabilities.
Is the Lead Designer s Portfolio part of the 50 page limit?
RESPONSE: Yes, the Lead Designer s portfolio is part of the 50 page limit.
43. Reference: A.3 SF 330 Instructions, d. SF-330 page limitation and e. Multiple Districts. If an offeror chooses to bid multiple districts, the requirements state the offeror is to provide separate Section E Resumes, a copy of current A/E state Engineer/Architect License and Section F projects for each district. Please clarify:
If separate resumes are required for each district and if so, then please provide additional pages for each district submittal.
RESPONSE: Resumes will not count toward the 50-page limitation.
If the offeror is using the same individual for multiple districts, do we repeat the full resume or may the offeror state on the resume which districts (including color coding) the individual is proposed
RESPONSE: Yes, if you have a sub-consultant that will be your sub-consultant in multiple districts, you can state that.
If the offeror is using the same project for multiple districts, do we repeat the full PD or may the offeror state on the PD which districts the individual is proposed
RESPONSE: See response to b.
If the offeror is bidding multiple districts what is the page limitation for the full SF330? Do offerors get additional pages for each district they bid? We recommend that each offeror be allowed 30 additional pages for each additional district bid, up to a total of 120 additional pages for all districts.
RESPONSE: See SF330 Instructions, paragraph e. If your firm is submitting qualification packages for multiple districts, you are only required to submit 1 Title page, 1 TOC, 1 SF330 for Part 1 Sections A, B, C, D and H. The table of content (TOC) will be required to identify each District by Name and Color, these are considered tabs . Firms will submit one SF330. See SF330 Instructions, paragraph d. The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12 font, single spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses and contract performance evaluations, (i.e., CPARS). Resumes will also not count toward the 50-page limitation. The font size is changed to 10.
44. Reference: A.3 SF 330 Instructions, d. SF-330 page limitation. Does the 50 page limit include the Part IIs? We recommend that Part IIs be excluded.
RESPONSE: Firms will submit one SF330.
45. Reference: A.3 SF 330 Instructions and Appendix B Additional Information/Instructions. Given the number of requirements to be covered in A-H plus the requirement to provide Sections E, F, and G specific to each district. We request relief on the page limitation for the full SF330 and ask the Government to consider page limitations per Section E resume, Section F projects and Section H.
RESPONSE: The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12, single-spaced spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses and contract performance evaluations, (i.e., CPARS). Refer to SF 330 Instructions, paragraph d. Resumes will not count toward the 50-page limitation. The font size is changed to 10.
46. Reference: Appendix B Additional Information/Instructions, paragraph D, 2nd paragraph. The second sentence states: At least six (5) out of the ten (10) projects must have construction completed. Please clarify if it is six or five.
RESPONSE: Should read six (6) out of the ten (10) projects must have construction completed.
47. Reference: A.3 SF 330 Instructions and B Additional Information/Instructions. It appears that the instructions state that for each company represented in Section C, E, F, G and H they should be color coded by company. In addition to this color coding, each district should also be color coded if an offeror is bidding more than one district. Is that correct?
RESPONSE: The color coding is to delineate between districts. Should firms need to further delineate for ease of readability, do so. Suggest a color key is provided.
48. Reference: A.3 SF 330 Instructions and Appendix B Additional Information/Instructions. The solicitation indicates the proposal should be a single application-generated, searchable PDF and the size limitation is 7 to 10 Megs. With all the photos and drawings required for the project, we recommend that offerors be allowed to provide multiple pdfs so we can ensure the pdf files are within the size limitations.
RESPONSE: NCA understands each agency/company has email size restrictions. We understand the need for multiple emails. When submitting SF330s, if more than one email is sent, please number emails in Subjects as 1 of n . Refer to SF 330 Instructions, paragraph c.
49. Reference: A.3 SF 330 Instructions b. SF330 Date of Receipt/Due Date. Because preparation of a response to this solicitation could result in to five simultaneous proposals, and because of the extent of questions identified, we respectfully request that the proposal due date be extended by one month.
RESPONSE: The due date for this requirement remains unchanged for August 22, 2022.
50. Section D on Page 6 of 102 indicates that we will need to provide licenses for all team members, is this correct? We typically just provide license and certifications numbers. This will amount to well over 100 pages of licenses if we include all licenses/certifications for our team.
RESPONSE: Copies of licenses are required for all key personnel being submitted. The SF-330 including the title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12, single-spaced spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses and contract performance evaluations, (i.e., CPARS). Refer to SF 330 Instructions, paragraph d. The font size is changed to 10.
51. Section E on Page 25 of 102 indicates that the lead designer portfolio should be included in Section H, but also states the lead designer portfolio should be submitted as a separate document. Where should this information be included, and will it be included in the page count?
RESPONSE: Appendix B, Selection Criteria is changed. In Stage 1, prospective offerors will assemble their technical teams and submit SF330 Part I and Part II to include detailed information about their proposed team, management plan, and other requirements. In addition, offerors will submit a portfolio of work from the architectural or landscape architectural lead designer portfolio should be included in Section H. The lead designer portfolio should explain the lead designer s design philosophy and capabilities.
52. Supplement B on Page 8 of 102 shows a Base Contract Price Schedule. We typically don t provide this information at this stage. Does this need to be submitted with our SF330 package?
RESPONSE: No, pricing is not required at this stage. This section is for firms that are selected for Stage 2 of the procurement process.
53. The RFP states a maximum page count of 50. However, based on section E, the key personnel resumes will exceed the maximum page count. How do you want us to proceed?
RESPONSE: The page limitation remains at 50 page maximum. However, resumes will not count toward the 50-page limitation.
54. Please clarify what documentation is expected for Section E (a) - Copy of Current A/E state Engineer/Architect License. Also, Will copies of these licenses be accounted for in the maximum page count?Â
RESPONSE: The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12 font, single spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses and contract performance evaluations, (i.e., CPARS). Resumes will also not count toward the 50-page limitation. The font size is changed to 10.
End of Document
Update #1 ·
SUBJECT*
Request for Information IDIQ for Architect & Engineering Services
GENERAL INFORMATION
CONTRACTING OFFICE S ZIP CODE*
22172
SOLICITATION NUMBER*
36C78622R0018
RESPONSE DATE/TIME/ZONE
08-22-2022 3pm EASTERN TIME, NEW YORK, USA
ARCHIVE
90 DAYS AFTER THE RESPONSE DATE
SET-ASIDE
PRODUCT SERVICE CODE*
C211
NAICS CODE*
541330
PLACE OF PERFORMANCE
Department of Veterans Affairs
NCA Design & Construction Office
POSTAL CODE
COUNTRY
CONTACT INFORMATION
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs
National Cemetery Administration
Contracting Services
18434 Joplin Road
Triangle VA 22172
POINT OF CONTACT*
Contracting Officer
Valerie Wallace
valerie.wallace1@va.gov
(703) 630-9363
ADDITIONAL INFORMATION
AGENCY S URL
https://www.va.gov
URL DESCRIPTION
VA National Cemetery Administration
AGENCY CONTACT S EMAIL ADDRESS
valerie.wallace1@va.gov
EMAIL DESCRIPTION
DESCRIPTION
Design and Construction Service (DCS), National Cemetery Administration (NCA), Department of Veterans Affairs (VA) anticipates the need for Architect/Engineer (A/E) design services and other A/E services for construction, renovation, repairs, and commissioning of cemeteries, buildings, roadways, and infrastructure projects located throughout the United States. DCS plans to enter into multiple-award, indefinite-delivery, indefinite-quantity (IDIQ) task order contracts for A/E services.
This acquisition is a 100% Service-Disabled Veteran Owned Small Business Set-Aside and requires firms to be registered in System for Award Management (SAM) and the Vendor Information Portal (VIP) as a Service-Disabled Veteran Owned Small Business (SDVOSB). Large businesses please do not respond. The North American Industry Classification System (NAICS) Code that applies to this solicitation is 541330 Engineering Services. NAICS Code 541330 has a Small Business size standard of $16.5 Million average annual gross revenues for the past three fiscal years.
This solicitation will result in multiple awards that will be divided by geographical zones (Districts). Each District may receive up to 5 awards per District. Submissions for multiple Districts will be evaluated independently; therefore, successful award in one District does not guarantee award in another District. A map outlining each District will be included in the solicitation.
End of Document
Attachments
| File | Type | Posted |
|---|---|---|
| 36C78622R0018 0002_1.docx | DOCX document | |
| 36C78622R0018 0001_1.docx | DOCX document | |
| 36C78622R0018_3.docx | DOCX document | |
| 36C78622R0018.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| C211--a/e IDIQ | Solicitation | |
| C211--Request for Information IDIQ for Architect & Engineering Services | Pre-Solicitation |
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