36C78622R0018.pdf

PDF 2 MB Posted Jul 22, 2022

Attached to: C211--A/E IDIQ Federal contract opportunity
Solicitation number: 36C78622R0018
Issued by: Department of Veterans Affairs National Cemetery Administration

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Written by GovTribe AI · Dec 29, 2023

This is a request for information for indefinite delivery, indefinite quantity architect and engineering services contracts. The Department of Veterans Affairs National Cemetery Administration requires A/E design services, construction, renovation, repairs, and commissioning of cemeteries, buildings, roadways and infrastructure projects located throughout the United States. Responses are due by August 22, 2022. The solicitation will result in multiple awards divided into geographical zones, with up to five awards per district. Services will include architecture, interior design, landscape architecture, planning and various engineering disciplines. The acquisition is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses.

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36C78622R0018 0002_1.docx	DOCX document	Aug 16, 2022
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36C78622R0018_3.docx	DOCX document	Jul 22, 2022

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3B. TELEPHONE NO.

2. DATE OF CONTRACT

1. CONTRACT NO.

3C. ADDRESS OF ARCHITECT-ENGINEER

9. ADMINISTRATIVE, APPROPRIATION, AND ACCOUNTING DATA

8. NEGOTIATION AUTHORITY

7. CONTRACT AMOUNT (Express in words and figures)

5. PROJECT TITLE AND LOCATION

3A. NAME OF ARCHITECT-ENGINEER

4. DEPARTMENT OR AGENCY AND ADDRESS

6. CONTRACT FOR (General description of services to be provided)

NSN 7540-00-181-8326 STANDARD FORM 252 (REV. 10-83)

PREVIOUS EDITION NOT USABLE Prescribed by GSA-FAR(48CFR)53.236-2(a)

(Include ZIP Code)

(Include Area Code)

(Include ZIP Code)

ARCHITECT-ENGINEER CONTRACT

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

Architect / Engineer Indefinite Delivery Indefinite Quantity

NATIONAL CEMETERY NATION-WIDE

The Department of Veterans Affairs, National Cemetery Administration (NCA), Design and Construction is seeking Architectural/Engineering firms to submit Standard Form (SF) 330. The projects will be located at one of NCA’s National, State, or Tribal Veterans Cemeteries within the United States. The applicable North American Industry Classification System (NAICS) Code is 541330, Engineering Services, and the small business size standard is $16.5M.

This design effort includes, but is not limited to, providing Schematic Design (SDs), Design Development (DDs), Construction Documents (CDs), for A/E design services and other A/E services for construction, renovation, repairs, commissioning of cemeteries, buildings, roadways, and infrastructure projects located throughout the United States.

This procurement is a total Service-Disabled Veteran Owned Small Business (SDVOSB) set aside under the Veterans First Contracting program as required by 38 U.S.C. 8127-8128, as implemented under VA Acquisition Regulation (VAAR) subpart

819.70. The term Service-disabled veteran-owned small business (SDVOSB) under the Veterans First Contracting (SDVOSB) under the Veterans First Contracting program has the same meaning as service-disabled veteran-owned small business concern defined in FAR subpart 2.101, except for acquisitions authorized by 38 U.S.C. 8127 and 8128 for the Veterans First Contracting Program. These businesses must be listed as verified in the Vendor Information Pages (VIP) database at https://www.vip.vetbiz.gov in addition to meeting the NAICS code small business size standard to be eligible for award under the Veterans First Contracting Program.

All SDVOSB firms that submit Standard Form (SF) 330s must be listed in Veterans Information Page (VIP) as verified to be considered for this procurement. Offers from unverified SDVOSBs are considered deficient and will not be evaluated further. A firm’s status will be verified in VIP at time of receipt of the SF 330, prior to conducting evaluations/ interviews/discussions, and prior to award. This set-aside process is in keeping with VA Procurement Policy Memorandum 2016-05 – Implementation of the Veterans First Contracting Program, FAR Part 19, and the requirements of FAR 36.6 for acquiring Architect-Engineer Services.

This notice serves as the Governments call for Standard Form (SF) 330s from interested SDVOSB Architectural/Engineering (A/E) concerns. Firms that meet the requirements described in this announcement are invited to submit one (1) electronic copy of their SF-330 package via email to Ms. Valerie Wallace at valerie.wallace1@va.gov by 3:00 pm EDT August 22, 2022.

SF-330, Part I may be accompanied by any other evidence of experience and capabilities the applicant considers relevant.

Part II shall be submitted for each proposed consultant’s office involved.

The Government will evaluate SF-330’s received in response to this notice to identify per District up to six (6) of the most highly qualified SDVOSB firms to perform the required services. The Government will then hold discussions/ interviews with the most highly qualified SDVOSB firms on the following evaluation factors.

$0.00

FAR 15.002(b)

SIGNATURES NAMES AND TITLES (Typed)

STANDARD FORM 252 BACK (REV. 10-83)

10. The United States of America (called the Government) represented by the Contracting Officer executing this contract, and the Architect-Engineer agree to perform this contract in strict accordance with the clauses and the documents identified as follows, all of which are made a part of this contract:

If the parties to this contract are comprised of more than one legal entity, each entity shall be jointly and severally liable under this contract.

The parties hereto have excuted this contract as of the date recorded in item 2.

11. ARCHITECT-ENGINEER OR OTHER PROFESSIONAL SERVICES CONTRACTOR

12. THE UNITED STATES OF AMERICA

Contracting Officer

36C78622R0018

ARCHITECT ENGINEERING IDIQ

NATIONAL CEMETERIES NATION-WIDE

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF252 ARCHITECT-ENGINEER CONTRACT

A.2 SF252 ARCHITECT-ENGINEER CONTRACT- BACK

A.3 STANDARD FORM (SF) 330 INSTRUCTIONS

SUPPLEMENT B - SCOPE OF WORK

A│E IDIQ STATEMENT OF OBJECTIVES (SOO)

APPENDIX A. MANPOWER MATRIX

APPENDIX B – ADDITIONAL INFORMATION/INSTRUCTIONS

EVALUATION FACTORS

REPRESENTATIONS AND CERTIFICATIONS

1.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(JUL 2020) (DEVIATION)

1.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

1.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

1.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL PROVISIONS

2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.4 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.6 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

GENERAL CONDITIONS

3.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

3.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

3.3 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

7.1 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

3.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

7.2 52.215-19 NOTIFICATION OF OWNERSHIP CHANGES (OCT 1997)

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3.5 52.216-18 ORDERING (AUG 2020)

3.6 52.216-19 ORDER LIMITATIONS (OCT 1995)

3.7 52.216-22 INDEFINITE QUANTITY (OCT 1995)

3.8 52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEP 2019)

7.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

3.9 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

7.4 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

3.10 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (MAR 2020)

3.11 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2021)

3.12 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

3.13 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

3.14 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

3.15 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

3.16 52.232-12 ADVANCE PAYMENTS (MAY 2001)

3.17 52.236-22 DESIGN WITHIN FUNDING LIMITATIONS (APR 1984)

3.18 52.249-7 TERMINATION (FIXED-PRICE ARCHITECT-ENGINEER) (APR 1984)

VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

3.19 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

3.20 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

3.21 VAAR 852.219-78 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (SEP 2021)

(DEVIATION)

3.22 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

SPECIAL PROVISIONS

SP 1 DESCRIPTION OF TASK

SP 2 LIMITING CONSTRUCTION COST

SP 3 ADDITIONAL REQUIREMENTS

SP 4 FIXED FEE FOR AE SERVICES

SP 5 ADJUSTMENT IN THE CONTRACT AMOUNT DUE TO CHANGES

SP 6 DEFERRAL OF WORK

SP 7 SCHEDULE OF PAYMENTS FOR AE SERVICES

SP 8 GOVERNMENT-FURNISHED PLANNING INFORMATION

SP 9 REVIEW AND COMPLETION SCHEDULE

SP 10 SUBMISSIONS FOR DESIGN REVIEW MATERIALS

SP 11 RETENTION OF REVIEW DOCUMENTS

SP 12 MONTHLY DESIGN PROGRESS REPORT

SP 13 TRAVEL EXPENSES

NATIONAL CEMETERIES NATION-WIDE

SP 14 SITE SURVEYS, SUBSURFACE AND OTHER INVESTIGATIONS

SP 15 EVALUATION OF AE CONTRACT PERFORMANCE

SP 16 DEFINITIONS

SP 17 REFERENCE TO GENDER

SP 18 COORDINATION WITH CEMETERY

SP 19 RELEASE OF INFORMATION

SP 20 KEY PERSONNEL

SP 21 PERMITS AND LICENSES

SP 22 ATTENDANCE AT CONFERENCES

SP 23 COMPLIANCE WITH CODES AND STANDARDS

SP 24 PROJECT PHASING (CPM)

SP 25 DOCUMENT LIBRARY

SP 26 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

SP 27 QUALIFICATIONS OF DESIGNERS

SP 28 TIMELY RESPONSE

SP 29 OWNERSHIP OF ORIGINAL DOCUMENTS

SP 30 LIABILITY

CONTRACT PROCEDURES

CP 1 PROCEDURES FOR ARCHITECT-ENGINEER TO FOLLOW IN ENGAGING

PROFESSIONAL SERVICES AS A REIMBURSABLE ITEM UNDER THEIR

CONTRACT

CP 2 PROCEDURE FOR SUBMITTAL BY ARCHITECT-ENGINEERS OF MONTHLY

DESIGN PROGRESS REPORT

CP 3 PROCEDURE FOR SUBMITTAL BY ARCHITECT ENGINEER OF INVOICE FOR

PAYMENT

CP 4 PROCEDURES FOR ARCHITECT ENGINEERS TO FOLLOW TO OBTAIN

APPROVAL OF REIMBURSABLE ITEMS NOT OF A PROFESSIONAL NATURE AND

PRINTS OR REPRODUCIBLE PRINTS

CP 5 PROCEDURE FOR ISSUANCE OF AMENDMENTS TO BIDDING DOCUMENTS

CP 6 PROCEDURE FOR PROCESSING SHOP DRAWINGS AND MANUFACTURER'S

LITERATURE

NATIONAL CEMETERIES NATION-WIDE

A.3 STANDARD FORM (SF) 330 INSTRUCTIONS

Instructions:

a. The SF 330 form may be downloaded from http://www.gsa.gov/portal/forms/type/SF Completed SF 330’s shall include the primary firms, subcontractor firms and any consultants expected to be used on the project. Do not submit information incorporating by reference.

Prospective firms shall address all selection criteria factors within their submitted SF330 packages. The following format shall be used:

(1) Cover Page with Solicitation Number,

(2) Table of Contents

a. If your firm is sending qualification packages for multiply Districts, separate section in the TOC need to reflect the district. For example, North Atlantic District (highlighted in a color)

(3) SF 330’s

a. See Section “e” below for instruction on multiple district submissions.

(4) Acceptability under other appropriate evaluation criteria, i.e., SF 330, Section H.

a. Specialized Experience & Past Performance on Design

b. Professional Qualifications

c. Lead Designer Portfolio

d. Firm Capacity

e. Geographic Plan

(5) Copy of Current A/E state Engineer/Architect License

a. If your firm is sending qualification packages for multiply Districts,

(6) Copy of current vetBiz.gov SDVOSB certification

(7) Unique Entity ID (UEI)

(8) Tax ID number

(9) The E‐mail address and Phone number of the Primary Point of Contact.

b. SF 330 Date of Receipt/Due Date: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) by 3:00 pm EDT August 22, 2022. Email capacity is limited to seven (7) to ten (10) megabyte (Megs).

c. All SF330 submittals and questions must be sent electronically to the attention of Ms. Valerie Wallace Contract Specialist at valerie.wallace1@va.gov Please provide Pre-Solicitation Number, Project Title, and Firm Name in Subject Line of email. When submitting SF330s, if more than one email is sent, please number emails in Subjects as “1 of n”. Qualifications received after the date and time identified on page one (1) will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330.

d. The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12 font, single spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses and contract performance evaluations, (i.e., CPARS).

http://www.gsa.gov/portal/forms/type/SF mailto:valerie.wallace1@va.gov

NATIONAL CEMETERIES NATION-WIDE

e. If your firm is submitting qualification packages for multiple districts, you are only required to submit 1 Title page, 1 TOC, 1 SF330 for Part 1 Sections A, B, C, D and H. The table of content (TOC) will be required to identify each District by Name and Color, these are considered “tabs”.

The tab will indicate the district and the section below will need to be highlighted for that District only. Each page will need to be clearly identified by Name and color.

a. Section E Resumes for Personnel Proposed for the District / will highlight the key personnel for that District and how it is relevant to your proposed team in Section C / Part 1 of the

SF330.

b. Section E (a) will include Copy of Current A/E state Engineer/Architect License.

c. Section F Example projects which best illustrate proposed team's qualifications for this contract/ District. The example projects will highlight the key personnel for that District and how it is relevant to your proposed team in Section C/ Part 1 of the SF330.

NATIONAL CEMETERIES NATION-WIDE

SUPPLEMENT B - SCOPE OF WORK

BASE CONTRACT

PRICE/COST LIST

Discipline/Labor Category Base Rate Overhead G&A Profit Fully Loaded

Rate

Principle $_________ $_________ $_________ $_________ $_________ Project Manager $_________ $_________ $_________ $_________ $_________ Sr. Architect $_________ $_________ $_________ $_________ $_________ Project Architect $_________ $_________ $_________ $_________ $_________ Architect $_________ $_________ $_________ $_________ $_________ Sr. Interior Designer $_________ $_________ $_________ $_________ $_________ Interior Designer $_________ $_________ $_________ $_________ $_________ Sr. Cemetery Planner $_________ $_________ $_________ $_________ $_________ Cemetery Planner $_________ $_________ $_________ $_________ $_________ Sr. Structural Engineer $_________ $_________ $_________ $_________ $_________ Structural Engineer $_________ $_________ $_________ $_________ $_________ Sr. Civil Engineer $_________ $_________ $_________ $_________ $_________ Civil Engineer $_________ $_________ $_________ $_________ $_________ Sr. Land Surveyor $_________ $_________ $_________ $_________ $_________ Land Surveyor $_________ $_________ $_________ $_________ $_________ Sr. Geo-Technical Engineer $_________ $_________ $_________ $_________ $_________ Geo-Technical Engineer $_________ $_________ $_________ $_________ $_________ Sr. GIS Technician $_________ $_________ $_________ $_________ $_________ GIS Technician $_________ $_________ $_________ $_________ $_________ Sr. Mechanical Engineer $_________ $_________ $_________ $_________ $_________ Mechanical Engineer $_________ $_________ $_________ $_________ $_________ Mechanical Designer $_________ $_________ $_________ $_________ $_________ Sr. Electrical Engineer $_________ $_________ $_________ $_________ $_________ Electrical Engineer $_________ $_________ $_________ $_________ $_________ Electrical Designer $_________ $_________ $_________ $_________ $_________ Sr. Plumbing Engineer $_________ $_________ $_________ $_________ $_________ Plumbing Engineer $_________ $_________ $_________ $_________ $_________ Plumbing Technician $_________ $_________ $_________ $_________ $_________ Sr. Fire Protection Engineer $_________ $_________ $_________ $_________ $_________ Fire Protection Engineer $_________ $_________ $_________ $_________ $_________ Fire Protection Technician $_________ $_________ $_________ $_________ $_________ Sr. Physical Security Engineer $_________ $_________ $_________ $_________ $_________ Physical Security Engineer $_________ $_________ $_________ $_________ $_________ Physical Security Technician $_________ $_________ $_________ $_________ $_________ Sr. Environmental Engineer $_________ $_________ $_________ $_________ $_________ Environmental Engineer $_________ $_________ $_________ $_________ $_________ Sr. Traffic Consultant $_________ $_________ $_________ $_________ $_________ Traffic Consultant $_________ $_________ $_________ $_________ $_________ Sr. Landscape Architect $_________ $_________ $_________ $_________ $_________ Landscape Architect $_________ $_________ $_________ $_________ $_________ Sr. Irrigation Specialist $_________ $_________ $_________ $_________ $_________ Irrigation Specialist $_________ $_________ $_________ $_________ $_________ CADD Technician $_________ $_________ $_________ $_________ $_________ Construction Inspector $_________ $_________ $_________ $_________ $_________ Sr. Cost Estimator $_________ $_________ $_________ $_________ $_________ Cost Estimator $_________ $_________ $_________ $_________ $_________ Sr. Scheduler $_________ $_________ $_________ $_________ $_________ Scheduler $_________ $_________ $_________ $_________ $_________ Building Cx Agent (Certified) $_________ $_________ $_________ $_________ $_________ Landscape Cx Agent $_________ $_________ $_________ $_________ $_________ Sr. Cultural Resource Mgr. $_________ $_________ $_________ $_________ $_________

NATIONAL CEMETERIES NATION-WIDE

Cultural Resource Mgr. $_________ $_________ $_________ $_________ $_________ Specification Writer $_________ $_________ $_________ $_________ $_________ Graphic Designer $_________ $_________ $_________ $_________ $_________ Photographer $_________ $_________ $_________ $_________ $_________ Administrative Support $_________ $_________ $_________ $_________ $_________

NATIONAL CEMETERIES NATION-WIDE

OPTION YEAR 1

Rate

NATIONAL CEMETERIES NATION-WIDE

Graphic Designer $_________ $_________ $_________ $_________ $_________

NATIONAL CEMETERIES NATION-WIDE

OPTION YEAR 2

Rate

NATIONAL CEMETERIES NATION-WIDE

Graphic Designer $_________ $_________ $_________ $_________ $_________

NATIONAL CEMETERIES NATION-WIDE

OPTION YEAR 3

Rate

NATIONAL CEMETERIES NATION-WIDE

Graphic Designer $_________ $_________ $_________ $_________ $_________

NATIONAL CEMETERIES NATION-WIDE

OPTION YEAR 4

Rate

NATIONAL CEMETERIES NATION-WIDE

Graphic Designer $_________ $_________ $_________ $_________ $_________

NATIONAL CEMETERIES NATION-WIDE

A│E IDIQ STATEMENT OF OBJECTIVES (SOO)

PM: Steve Davis PCO: Kellyann Bruno ACO: Valerie Wallace CS: Claude W. Humphrey

NATIONAL CEMETERIES NATION-WIDE

STATEMENT OF OBJECTIVES

Design and Construction Service (DCS), National Cemetery Administration (NCA), Department of Veterans Affairs (VA) anticipates the need for Architect/Engineer (A/E) design services and other A/E services for construction, renovation, repairs, commissioning of cemeteries, buildings, roadways, and infrastructure projects located throughout the United States. DCS plans to enter into multiple- award, indefinite-delivery, indefinite-quantity (IDIQ) task order contracts for A/E services.

This acquisition is a 100% Service-Disabled Veteran Owned Small Business Set-Aside and will require firms to be registered in System for Award Management (SAM) and the Vendor Information Portal (VIP) as a Service-Disabled Veteran Owned Small Business (SDVOSB). Large businesses please do not respond. The North American Industry Classification System (NAICS) Codes that apply to this solicitation are 541310 Architectural Services, 541320 Landscape Architectural Services, and 541330 Engineering Services. The Small Business size standards average annual gross revenues for the past three fiscal years for NAICS Codes 541310, 541320, and 541330 are $8 Million, $8 Million, and $16.5 Million, respectively.

Awards will be divided by geographical zones (Districts). The Government anticipates no more than 6 awards per District.

There are five (5) Districts, each outlined in blue.

The following A/E disciplines will be required during the course of this contract: architecture, interior design, landscape architecture, planners, historic preservation, archeology, structural, civil, mechanical, electrical, plumbing, fire & life safety, industrial hygienist, surveying, cost estimating, commissioning, landscape commissioning, turf grass management, irrigation design, or other A/E services as defined in 40 U.S.C. 1102 and FAR Part 36.6 that may be necessary. While these tasks, disciplines, and expertise are needed for a significant percentage of Task Orders, there are other tasks, disciplines and expertise that may be required. Therefore, adaptability should be demonstrated.

The Contractor will provide personnel, facilities, equipment, transportation, and supplies necessary to provide technical services to Design & Construction Service, National Cemetery Administration, NATIONAL CEMETERIES NATION-WIDE

Department of Veterans Affairs. The Contractor’s work shall be in response to Government issued Task Orders and/or subsequent Change Orders.

1. Place of Performance: Tasks may be performed at the Contractor’s facilities, other

Contractors’ facilities, off-site testing facilities, or in Government facilities (ex. VA Central Office, National Cemeteries, or other locations around the country) and in space provided under the terms and conditions as set forth in this contract, or as specifically set forth in the Task Order (TO) or Change Order (CO) when that work must be performed at a particular Government facility.

2. Mobilization: The Contractor shall have sufficient personnel, office space, equipment, and supplies available to perform the services as described in the TO’s and CO’s issued in accordance with the Article. The Contractor will be afforded a maximum of twenty (20) calendar days to respond to requests for proposals for individual TO’s and ten (10) calendar days to mobilize personnel after award of a TO or CO under the contract unless otherwise specified in the TO or CO. The level of support available shall remain flexible at all times in order to respond to individual TO or CO requirements.

3. Multi-year Service: The Government, at its option, may extend the contract beyond the initial one- year period (base year) for up to four (4) additional years at twelve (12) month increments in accordance with FAR 52.217-8 Option to Extend Services and FAR 52.217-9. Note, the Government reserves the right to cancel this contract(s) at any time if it is in the best interest of the Government.

4. Award, Rates, and Fees: A Firm-Fixed-Price (FFP) IDIQ contract will result from this solicitation, including profit, overhead and hourly rates for anticipated disciplines and for use in negotiating FFP task orders. The minimum guarantee for the entire contract term is $1,000 per awarded contract. Maximum fee for each task order shall not exceed $2,000,000.00. The maximum cumulative contract value for each District contract(s) shall not exceed $50 million for the entire contract duration including any option periods exercised.

5. VA will provide a specific scope of work for each delivery order along with a request for the A/E to prepare a fee proposal. Fee proposals shall be based on pre-established unit prices for all disciplines. The loaded rate overheard will all be a fixed rate. The total loaded rates will be the final fixed price number rates prior to award. Negotiated rates for base and option period will be firm for each contract period awarded.

6. Unit prices for unique services not included in the original negotiation will be negotiated on a case by cases basis with each task order. The award of the initial task order will satisfy the minimum guarantee for the entire contract term (including option years.) Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates.

7. NCA reserves the right to award task orders in accordance with the following:

A. Task Orders estimated $250,000 and under: CO is authorized to award sole source task orders with any contract holder that is deemed most qualified. Competition is not mandatory.

B. Task Orders estimated above $250,000 and below $500,000: Competitive award amongst district contract holders is anticipated. If a determination is made that competition cannot be achieved amongst district contract holders, CO may solicit other contract holders outside the district.

C. Task Orders estimated above $500,000: May be competed outside of district cemetery location to all contract holders.

8. Limitation of Services: The period of performance for the AE IDIQ contract shall not exceed a period of twelve (12) months commencing on the date of contract award and subsequent option periods.

A. The period of performance for any Construction Management Engineering Service Task

Order issued shall continue until the construction project is closed out.

NATIONAL CEMETERIES NATION-WIDE

B. Orders for CPIS services may be placed as an option in conjunction with the design and may continue until the construction project is closed out or as determined by the Program Office.

C. No Task Order will be placed after the expiration of the last option year.

9. Design within Funding Limitations: When the scope of work is issued to firms, the proposal will reflect the pricing based on the effort. During negotiations, Contracting will disclose the construction funding limitation amount. The AE firm will have an opportunity to negotiate their proposed design effort. If needed or required, the AE is expected to adjust their proposal to meet the construction funding limitation. Upon awarding the task order, the AE will be responsible to design within this limitation with no exceptions per FAR 36.609-1.

NATIONAL CEMETERIES NATION-WIDE

TASK 1. PRE-DESIGN SERVICES: Design Programs & Schematic Planning

WORK TO BE PERFORMED

The Contractor shall plan, prepare, develop, review and/or analyze design program(s) (such as Capital Investment Plans) to delineate the functional and physical needs that define project-specific requirements, constraints, and priorities. Development of the design program will be in accordance with Department of Veterans Affairs, Functional and Physical Design Program. Note, because design programming is an on-going process and project goals sometimes change, the design program will occasionally need to be revised, or updated.

Additionally, the Contractor shall prepare, plan, evaluate, and/or review architectural and engineering discipline calculations, specifications, reports, system analyses, drawings and cost estimates that meet the approved space program, Capital Investment Plan (CIP), or Design Program in accordance with the Minimum Requirements for Contractor Submissions, Program Guide PG-18-15, Volume D. <http://www.cfm.va.gov/til/ae/aesubcem/>.

The Contractor shall identify and recommend correction of submissions to meet the requirements described in PG-18-15. The Contractor shall perform site visits to VA facilities and participate in meetings with NCA Design & Construction Service (DCS) personnel.

DELIVERABLES

The end-product will be the design program submission and/or evaluation of reports, documents, or cost estimates supporting the design program prepared by the Contractor. Should the Statement of Work specify the development and submission of a Schematic Plan, the Contractor shall meet the requirements of the distribution schedule in PG-18-15. The Contractor shall submit a specified number of copies as required by the COR designated in the contract.

MANPOWER

Architects, Engineers, Planners, Cost Estimators. (See CP1, Procedures for Architect-Engineer to Follow in Engaging Professional Services as A Reimbursable Item Under Their Contract)

Appendix A. Manpower Matrix

FAR 52.219-14.(f) Limitations on Subcontracting. The Contractor shall comply with the limitations on subcontracting as follows: (2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order. Go to link: https://www.acquisition.gov/far/52.219-14 for further clarification.

INDIRECT RESOURCES

Reproduction services, shipping (See CP4, Procedures for Architect Engineers to Follow to Obtain Approval of Reimbursable Items Not of a Professional Nature and Prints or Reproducible Prints), and travel. (See SP13, Travel Expenses) https://www.acquisition.gov/far/52.219-14

NATIONAL CEMETERIES NATION-WIDE

TASK 2. PRE-DESIGN SERVICES: Planning & Design Studies and Surveys

WORK TO BE PERFORMED

The Contractor shall prepare studies, surveys and reports involving systems evaluation, geotechnical surveys, environmental surveys, archeological surveys (Phases 1, 2, and 3), cultural resource surveys, topographical surveys, historic structures reports, facility condition assessments, energy studies, and other similar reports. Reports on the inspections of VA facilities as to site development, utilities investigations, Federal, State, and local permit requirements and recommendations will be accomplished. Analyses will be made of existing and selected systems involving irrigation, underground utilities, structural, electrical, and HVAC systems. Evaluation will be done of equipment proposed for structures. Development will be done on cost comparison for studies on various systems, renovation alternatives vs. building additions or new buildings. Studies to determine time analyses of different phasing alternatives will be accomplished.

DELIVERABLES

Surveys, studies, and reports as described above to be identified on individual task orders.

MANPOWER

Architects, Engineers, Planners, Cost Estimators. (See CP1, Procedures for Architect-Engineer To Follow In Engaging Professional Services As A Reimbursable Item Under Their Contract)

Appendix A. Manpower Matrix

INDIRECT RESOURCES

Reproduction services, shipping (See CP4, Procedures for Architect Engineers to Follow to Obtain Approval of Reimbursable Items Not of a Professional Nature And Prints or Reproducible Prints), and

TASK 3. DESIGN SERVICES: Minor Program

WORK TO BE PERFORMED

The Contractor shall prepare Master Plans (MP), Schematic Designs (SD), Design Development (DD) documents, Construction Documents (CD), and Bid Documents (BD) with an aim toward sustainability as required by the COR designated in the contract.

A. Master Plans (MP): to include but not limited to presenting a comprehensive long-range development plan or the refinement of an existing master plan for a cemetery site, which would require site investigations, collecting data, performing analyses, making presentations, and conducting other fact-finding studies that might be necessary to support the design of the project. This may include an economic analysis, feasibility studies, suitability studies, and developing scopes for programmed projects. Services may also include additional planning studies supported by Computer Aided Drafting (CAD) or Geographic Information System (GIS) technology as necessary based on specific project scope.

B. Schematic Design (SD): to include but not limited to making site investigations, collecting data, performing analyses, making presentations, and conducting or refining other fact-finding studies (ex. economic analysis, feasibility studies, suitability studies) as might be necessary to support the design of the project. Services may also include additional planning and design studies supported by Computer Aided Drafting (CAD), Building Information Modeling (BIM), or Geographic Information System (GIS) technology as necessary based on specific project scope.

C. Design Development (DD): may include engineering calculations and analyses, energy modeling, life-cycle cost analyses, and complete design. See A/E Submission Instructions for National Cemetery Projects (va.gov).

D. Construction Documents (CD): to provide complete detailed construction documents for final review that are of such quality and completeness that they can be competitively bid by general contractors. See A/E Submission Instructions for National Cemetery Projects (va.gov).

E. Bid Documents (BD): to provide completed detailed, signed, and stamped drawings, specifications and documents complete and ready for issuance to prospective general contractors. See A/E Submission Instructions for National Cemetery Projects (va.gov).

Sustainability is an intrinsic part of design excellence and deeply embedded in NCA design culture. Turf management, irrigation design and water consumption, and energy use are of particular importance.

NCA recognizes good design embodies best practices, which is often captured through industry certification programs such as Leadership in Energy and Environmental Design (LEED), Green Globes, Sustainable SITES Initiative, and other performance-based certification programs. The A/E shall address sustainability, as required by the COR, in three parts: 1) building sustainability, 2) landscape sustainability, and 3) ecosystem services.

1. Building Sustainability (LEED or Green Globes)

The A/E shall identify opportunities to incorporate elements from either LEED or Green Globes rating system and clearly delineate (and document) which credits are achievable and which credits are unattainable, as well as monetize their benefits to include in cost comparison studies. Application for certification will be the responsibility of the A/E on a case-by-case basis as determined by the COR and stipulated in the Statement of work for this Task Order.

2. Landscape Sustainability (Sustainable SITES Initiative v.2) While LEED certification is appropriate for building design and construction, it is woefully short for examining landscape sustainability. Landscape planning and design involves the careful management of complex systems. In addition to measuring water consumption, other critical issues include water quality, stormwater management, soil, and vegetation, https://www.cfm.va.gov/til/ae/aeSubCem.pdf https://www.cfm.va.gov/til/ae/aeSubCem.pdf https://www.cfm.va.gov/til/ae/aeSubCem.pdf https://www.cfm.va.gov/til/ae/aeSubCem.pdf…

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File details come from the government source that posted it. Updated Jul 22, 2022.