C1DA--518-20-106 Fire Alarm Device Replacements for Life Safety

A/E SF-330

REQUEST FOR QUALIFICATIONS (SF-330)

***ATTENTION: THE INSTRUCTIONS PROVIDED IN THIS NOTICE ARE IN ADDITION TO THOSE PROVIDED ON THE SF 330, ARCHITECT-ENGINEER QUALIFICATIONS***

NAICS Code: 541 -- Professional, Scientific, and Technical Services; 541330 - Engineering Services (Small Business size standard of $16.5 million dollars average annual receipts)

INTRODUCTION:

The Department of Veterans Affairs Medical Center (VAMC); Network Contracting Office 1 (NCO1) is requesting qualification statements for Upgrade Fire Alarm System at the Bedford VAMC.

CONTRACT INFORMATION:

OVERVIEW

1.1 Government Agency Department and Address:

Edith Nourse Rogers Memorial Veterans Hosptial

200 Springs Rd.

Bedford, MA 01730

1.2 Project Title, Number and Location:

Project Title: Upgrade Fire Alarm System Ph. II

Project Number: #518-20-106

1.3 Scope of Work

Provide all professional architectural and engineering (A/E) services necessary to develop

complete construction drawings, specifications, cost estimates, project phasing, site visits and

construction period administration associated with upgrading the fire alarm system in buildings

1, 3, 5, 8, 9, 10, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 33, 61, 62, 70, 78A, 80, 81 and 82 in

accordance with Chapter 260 VA Design Guide and Space Criteria. All services provided shall

be within the constraints of the construction budget consistent with the Veterans Affairs (VA s)

project team goals as prioritized during project meetings and field surveys. Conduct preliminary

project scope meetings and site survey investigations to develop the necessary elements for

conceptual layout schemes with proposed alternatives consistent with the VA s project team

goals as prioritized during preliminary project meetings, field surveys and studies.

Enclosed in the Solicitation is previous (FA Redlines 2) contract as-built record sets showing

extent of previous work carried out. This drawing set should not be considered as boilerplate and

should be checked by due diligence during the design phase.

The intent of this project is to upgrade fire alarm devices and panels and include, but is not

limited to:

Upgrade fire alarm notification devices to speaker-strobes in all locations.

Upgrade all fire alarm signaling devices in all locations.

Add additional notification and signaling devices where required by NFPA code or VA

Design Guide.

Upgrade panels to addressable where required.

Upgrade fiber and copper connections for all existing fire alarm systems.

This project is a follow-on from the Upgrade Fire Alarm System Ph. I project, and those

documents will be available to the architect/engineer for coordination. This project shall

completely interface and connect with the systems installed in the prior project. The former

project upgraded systems primarily in-patient care buildings, this project primarily addresses the

remaining non-patient care buildings on the campus. Design should be incorporated with high efficiency

components, controls compatibility and reporting, commissioning, and air quality

controls. These areas are required to be designed to meet VA requirements, Mass. DEP, EPA

and other applicable environmental overseers.

Work will include, but not be limited to, architectural, life safety systems, fire protection

systems, electrical systems, and other specialty consultants required pertinent to the project

requirements within the constraints of the construction budget consistent with the VA s project

team goals as prioritized during project meetings and field surveys. A/E will include phasing

plan, or additional impact needs and costs, to reduce impact to VA Medical Center.

2. DESCRIPTION OF WORK

2.1 General: Conduct preliminary meetings and site survey investigations to define the

necessary elements of the project scope of work fulfilling the goals of the VA s project team

(Engineering Svc), and presentation of preliminary layout plans with proposed alternatives to the

User Group. Based on User Group meetings and site surveys, prepare a detailed project plan

description report pertinent to the project requirements within the constraints of the construction

budget consistent with the VA s project team goals. Through the course of the design phase, it

will be necessary to interface with Medical Center staff to ascertain the details of the scope

through a series of meetings and periodic submissions of documents. All design submission

requirements shall be in accordance to A/E Contract and conform to all VA criteria and

standards, in addition to Commonwealth of Massachusetts state codes and regulations.

The A/E shall use VA Program Guides, Design Manuals and Master Specifications in preparing

the Construction Documents for the project. However, should the A/E determine that deviation

from such standards and specifications is necessary or beneficial to the Government; he shall

promptly submit a request in writing to the Contracting Officer for permission to make the

deviation. The request shall include an explanation of the specific reasons for the desired change

and benefits expected.

2.2 Implementation: Engage the services of all consultants in each discipline deemed to be

necessary to fulfill the requirements of the project plan. Each discipline shall document and

investigate the relevant existing conditions, review the building available information, and verify

all essential elements pertinent to their discipline. Site investigations shall measure, photograph,

video tape and document the conditions of areas to be renovated and/or impacted.

The A/E shall visit the project site to investigate the information shown on the

Government-Furnished drawings, record (as-built) drawings and other planning documents

which is part of this contract. This information is the best available, but the Government does

not guarantee its accuracy or completeness. The A/E's investigation of field conditions shall be

performed in a competent professional manner in accordance with the Architectural Design

Manual PG18-10. It is the A/E's responsibility to research the existing Government documents,

determine those that are applicable to the project and request copies from the Government; the

Government will not perform a search of Government documents to determine the information

that the A/E may need during design.

2.3 Project Development: The A/E shall provide all services required to prepare documents

and reports for the subject project consistent with the VA s project team goals as prioritized

during preliminary project meetings, field surveys and studies. The A/E shall determine existing

conditions, severity of deficiencies, if any previous deficiencies have been corrected and to

identify any conditions which may have previously been unreported. Cost estimates shall be

prepared to reflect the cost of replacing the component in a standalone project (i.e., not as part of

another project) and all cost for this replacement including but not limited to asbestos removal,

required phasing, special field conditions and/or temporary equipment needed during the

construction. The completed report shall then be submitted for approval to the Contracting

Officer s Representative (COR).

2.4 Project Design: Based on the approved design development the A/E shall provide all

services required to prepare plans, specifications, and other supporting documents necessary to

correct the identified deficiencies in priority order. The approved cost estimate and available

project funding will be used to determine the amount of deficiencies which will be correct under

this project. A complete design including but not limited to determination and evaluation of

existing conditions, necessary engineering calculation, necessary design work, independent fire

safety/life safety review, IH Services, quantity and cost estimates, bid schedule, construction cost

estimates, a proposed construction schedule, design analyses and calculations, a design

documentation report, engineering considerations and options report, renderings, and project

finish boards shall be developed for this project.

2.5 Asbestos: The proper identification Asbestos to determine construction costs associated

with Comprehensive Strategy & Report phase of this project are considered part of this project.

To extent possible existing Asbestos Assessment of the facility will be made available to the

A/E. Additionally proper asbestos abatement design and IH monitoring services required during

construction to correct the deficiencies selected for the construction design portion of this project

shall also be provided by the A/E. All A/E staff and subcontractors must have 16 hour asbestos

training to enter crawlspaces.

3. GENERAL DESCRIPTION of SERVICES

A/E shall provide the services indicated in this Overview, Supplement A, Supplement B and

Supplement C. These services will be provided in distinct phases:

Conceptual Preliminary User Group Meetings & Field Surveys

35% Submittal Schematics

65% Submittal DD Design Development

95% Submittal CD Construction Documents essentially complete barring VA approval.

Third Party Review Independent Peer Review

100% Submittal Bid [Final] Documents

Construction Period Services

Project Close Out Submittal As-Built Construction Documents

3.1 Drawings: The drawings, specifications, and all other submittal items will be prepared

using English units of measure.

3.1.1 General: The A/E shall prepare drawings in a manner that clearly and adequately

delineates the work to be accomplished by the construction contractor. Design documents will

be sufficiently detailed to permit construction contractors to submit responsive bids without

visiting the project site. The cover sheet will be signed and stamped by principal of the firm who

is a registered Architect or Professional Engineer. All drawings will be created using AutoCAD

and National CAD standards. These CAD standards are available on the Internet at

http://www.va.gov/facmgt/standard/cadd/VHACADAppGuide.doc .

3.1.2 CAD Files: One CAD (*.DWG) file shall be used per drawing (sheet) applying the VA s

CAD layering and disk labeling protocols. All files shall be IBM compatible and furnished on

high quality CD-R disks. Provide in accordance with Supplement B sets of drawings

(AutoCAD). The computerized version, format and media of the computer disks and files shall

be specified and verified by the VA COR at the time each submission is due (XRF, DXF and ZIP

files are not acceptable). Provide durable high quality plastic storage boxes at each submission

for long term archiving of the disks.

3.1.3 Format: All drawings and sketches will be provided in both hard copy and electronic file

format. Full-sized drawings shall be developed as D sized sheets (24 inches by 36 inches at

the trim line) and shall utilize the standard VA title block. Fonts shall be standard AutoCAD,

and drawings must be fully compatible with AutoCAD 2014. Drawing file names must relate to

the VA project name, discipline and subject as approved by the VA COR. Drawings shall utilize

world coordinate system with standard cross hairs. Adobe Acrobat PDF files for each AutoCAD

file shall be provided.

3.1.4 An independent fire safety and life safety review shall be accomplished at 95% design

submission. Include the cost and coordination for a fire/safety review. Third Party Review to be

limited to Fire Alarms, Pull stations and other equipement being replaced or improved, not to

include review including fire partitions, fire rated walls or travel distances. These deficiencies

may be noted, but the construction documents are not intended to include work to improve

smoke partitions, fire walls or travel distances.

3.2 Specifications:

3.2.1 General: The A/E shall utilize the latest edition of VA Master Specifications as revised

and provided by the facility supplemented by the VA Office of Construction and Facilities

Management Master Specifications as needed. The VA retains no responsibility for the

development or preparation of any specification. While it is recognized that certain Divisions

and/or Sections will require significant input from the VA, the A/E retains overall responsibility

for these Sections.

3.2.2 Electronic Files: All files shall be IBM compatible and furnished on high quality CD-R

disks. Provide in accordance with Supplement B sets of specifications (MS Word). The

computerized version, format and media of the computer disks and files shall be specified and

verified by the VA COR at the time each submission is due (ZIP files are not acceptable).

Provide durable high quality plastic storage boxes at each submission for long term archiving of

the disks.

3.2.3 Outline Specifications: The A/E shall develop an outline specification listing the

proposed guide specifications and the A/E prepared sections that will be used for the project.

The outline specification will list the guide specification number and title for each proposed

section. Sections shall be arranged within their respective divisions, in numerical order. New

specification sections, developed by the A/E, will be numbered to fall in their respective division

at a logical location.

3.2.4 Editing Specifications: The A/E must thoroughly edit and adapt the Specifications to

satisfy the project requirements and provide a complete set of construction specifications. The

A/E shall notify the VA in writing should there be instances where there are no appropriate

Master Specifications available for use. At the VA s direction the required specifications will be

prepared by the A/E. These specifications shall list the essential features, functions, and other

factors to clearly indicate the type and quantity of items/work required. All specifications will be

prepared by listing parameters and requirements that can be met by several manufacturers. The

use of trade names may be used to establish the standard of quality to be met.

3.2.5 Construction Contractor Submittal Register: The specifications require the construction

contractor to submit shop drawings, samples, manufacturer s data, certificates, test reports, and

other items to the Government. The A/E shall prepare a complete listing of construction

contractor submittal requirements on an Excel Spreadsheet. The spreadsheet shall have a

separate line for each required submittal and separate columns for Division, Section, and type of

submittal (catalog cut, sample, etc).

3.3 Quantity and Cost Estimates:

3.3.1 Format: The A/E shall prepare quantity computations, cost estimates, and construction

cost estimates for this project. All construction cost estimates shall conform to the requirements

contained in VA Manual for Preparation of Cost Estimates (latest edition). Manual is available

on the internet at http://www.va.gov/facmgt/standard .

3.3.2 Cost Estimate Submittal: Cost estimates shall be submitted in 2 hard copies and in

electronic form. THE A/E IS RESPONSIBLE FOR ESTABLISHING INTERNAL

CONTROLS FOR KEEPING THE PRJOJECT DESIGN WITHIN PROJECTED

CONSTRUCTION FUNDING. THE A/E WILL BE REQUIRED TO REVISE DESIGN AND

RESUBMIT COST ESTIMATES AS NECESSARY (AT NO COST TO THE VA) SHOULD

COST ESTIMATES EXCEED CONSTRUCTION FUNDING.

3.3.3. Proposed Phasing and Construction Schedule: The A/E shall prepare a proposed

schedule for construction that is consistent with the project construction cost estimate. During

development of this schedule, due consideration will be given to standard construction practices,

durations of tasks, the sequence of construction, procurement of materials, climatic conditions,

etc. It is planned that areas in and adjacent to the proposed construction area shall be occupied

during construction. The A/E shall develop a phasing plan that addresses this fact and assures

smooth implementation of required construction.

3.4 Design Analysis (DA): The A/E shall develop a DA that addresses general project

parameters, functional and technical requirements, design objectives, design assumptions and

calculations applicable to the project s design. Design/Construction Alternatives, existing

physical limitation and their impact shall also be included in the DA.

3.5 Quality Control:

3.5.1. Quality Control Plan: The A/E shall prepare a Quality Control Plan (QCP) which

includes the following as a minimum:

Identification and discussion of all organizational and technical interfaces

Design team members and their areas of responsibility

Team members responsible for checking the design

Team members responsible for checking the electronic files

Team members responsible for reviewing and submitting the required VA Design

Alerts and Quality Alerts

Project Schedule showing key milestones and review periods

3.5.1.1. VA Design Alerts and VA Quality Alerts can be found on the internet at

http://vaww.va.gov/facmgt/ .

3.5.2. Quality Assurance: The A/E is responsible for developing and performing quality

assurance reviews of all work to confirm that proper criteria, regulations, laws, codes, principles

and professional procedures have been used. This includes work performed by subcontractors.

The VA shall review all project submissions, but this review is general in nature and should not

be considered as part of the A/E s Quality Control Plan and/or Quality Assurance.

3.5.3 Quality Certification: The A/E shall certify at each submission in writing that he/she has

performed quality assurance reviews of that submission.

3.6 Site Visits, Meetings/Conferences, and Discussions:

3.6.1. Site Visits: The A/E shall perform design site visits as required to accomplish the scope

of this project. The purpose of these visits is further defined project requirements, observe and

evaluate existing field conditions, review any existing documentation, conduct required design

meetings, and to gather supplemental site data necessary for performing the design. Reports

summarizing the conditions observed, personnel contacted, and data gathered during the visits

shall be prepared and included in the Design Development Documentation.

3.6.2. Design Review Conferences: Design review conferences shall conduct shortly following

the issuance of each review Submission. Refer to Supplement B for the proposed schedule, but

will typically take place two weeks after the submission date. Design review conferences for the

Schematics, Design Development and Construction Document Development phase shall include

the A/E Project Manager/Senior Designer. These conferences shall take place at the facilities

where the work is being performed.

3.6.3 Site Visit and Meeting Minutes: The A/E shall take notes and prepare minutes for all site

visits, meetings and conferences attended during design. Minutes will be prepared in typed

form, signed by the A/E Project Manager, and furnished to COR within seven calendar days after

the meeting/conference for concurrence and distribution to attendees. Copies of all

meeting/conference minutes will be included in each Submission.

3.7 Responsibility after Design Completion: The A/E is required to support the VA should

errors or omissions in the documents create problems in bidding or administering the contract for

construction. As needed, the A/E will clarify the design intent and correct any errors or

omissions in the original documents. The corrections shall be done in a timely manner at no

additional cost to the Government. The A/E shall incorporate amendment changes on the

original drawings and/or CAD drawings when requested to do so after the bidding process at no

extra cost to the Government. In addition, the A/E shall incorporate amendment changes on the

submittal registers and submit on a CD labeled with the project title, location, and construction

contract number. Also, during the bidding period, the A/E is required to assist in answering all

bidders inquiries pertaining to the design. If clarifications are required, the A/E will prepare the

required amendment. The A/E, however, shall not receive or respond to any direct inquiries

from contractors.

3.8 A/E Services during Construction Construction Period Administration (CPA):

CPA Services shall include, but are not limited to, review and approval of construction

submittals covering products that have been listed within the contract documents and contractor

substitutions, manufacturer s data/performance sheets, samples, shop drawings, schedules,

phasing plans. Compatibility analyses of different materials and recommendations associated

with acceptance or rejection of alternate materials and products. Responses to Request for

Information (RFI); change order review and recommendations; preparation of cost estimates to

Request for Proposal (RFP); cost/time/impact estimates and recommendations relevant to design

omissions and construction plan deviations.

Site visits (6 minimum) as required and/or requested by the VA COR for inspection of ongoing

construction including final tests and inspections; documentation of all necessary site visits to the

VA COR within one (1) week after the visit; verification of as-built conditions from contractor

supplied marked up prints, and preparation of as-built documents in accordance with Supplement

B which the VA will retain permanently. IH services associated with any asbestos abatement

identified in the project.

The Government may issue a change order for the A/E to provide additional services to such as

review of value engineering change proposals, preparation of design modifications, or other

similar services during construction.

4. INCORPORATED REFERENCES The following documents form a part of this

contract to the extent referenced are included in the A/E Scope of Work. Design requirements

identified in these documents are part of the A/E Required Services. National Codes, Standards

and other requirements referenced in these documents also become part of the A/E Required

Services. Design Copies of these may be found on internet at http://www.cfm.va.gov/.

Supplement A - Scope of Work (attached)

Supplement B - A/E Submissions of Design Review Materials (attached)

Supplement C - A/E Minimum Submission Requirements (attached)

Supplement D - A/E Asbestos Requirements (by referenced)

Asbestos Abatement Design Manual (by referenced)

Construction Standards (H-18-3); latest revision (by reference)

Master Specifications (PG-18-1); as revised by facility supplemented with PG-18-1 as needed (by reference)

DVA National CAD Standard Application Guide (by reference)

DVA National CAD Standards & Detail (PG-18-4); latest revision (by reference)

Volume 1 Architectural; latest revision

Volume 2 Site Engineering & Landscaping; latest revision

Volume 3 Mechanical Engineering; latest revision

Section 1 Plumbing & Sanitary

Section 2 HVAC

Section 3 Steam Generation & Distribution

Volume 4 Electrical; latest revision

DVA Special Design Criteria; HVAC, Mechanical, Plumbing, Electrical, Structural, et al (by reference)

National Standard Plumbing Code (NAPHCC) (by reference)

National Electrical Code; latest revision (by reference)

Handicapped Standards; latest revision (by reference)

NFPA; latest revision (by reference)

Applicable VA Design Guides (by reference)

Applicable VA Design Alerts (by reference)

Applicable VA Design Manuals (by reference)

Applicable VA Quality Alerts (by reference)

Applicable VA Equipment Guide Lists (by referenced)

VA Equipment Reference Manual PG-18-6 (by referenced)

A/E Representations and Certifications (attached)

A/E General Provisions (attached)

A/E Special Provisions (attached)

A/E Contract Procedures (attached)

A/E Architectural Review Checklist (attached)

A/E HVAC Review Checklist (attached)

A/E Plumbing Review Checklist (attached)

A/E Electrical Review Checklist (attached)

A/E Coordination Drawing Checklist (attached)

Manual for Preparation of Cost Estimates (by reference)

Applicable VA Energy Conservation & Sustainability Program requirements (by reference)

Preparation and Issuance of Construction Solicitation Contract Documents Manual (by reference)

A/E Submission Instructions for Minor and NRM Construction Program (PG-18-15) (by reference)

Homeland Security Presidential Directive-12 (by reference)

VA Physical Security Design Manual (by reference)

VA Directive 1061 (Legionella) (by reference)

5. DESIGN BUDGET

5.1 A/E is responsible to develop a design that can be built within budget and function as

intended without change orders. The design must be based on the reality of existing site

conditions and not solely on As-Built drawings. The A/E as part of their site investigation is

responsible for confirming all existing conditions that may affect the project construction.

5.2 Cost Estimating: A/E shall be responsible, as part of the Quality Assurance Plan, to

develop procedures for tracking estimated construction costs throughout the project design. Cost

estimates submitted as part of the submission requirements shall not be used as the sole method

of meeting this requirement. The A/E shall notify the COR when estimated construction costs

exceed the construction budget. The A/E shall be responsible for proposing alternates to bring

the project cost estimate within the construction budget. A/E shall modify design elements as

necessary to keep the project cost estimate within the construction funding level. These changes

shall be made at no additional cost to the Government.

5.3 Construction Budget: Refer to Supplement A

5.4 Deduct Alternates: Shall be utilized in the best interest of the Government for market

condition variations to maximize the use of available Government funds. The Government shall

select the proposed alternates from the A/E recommendations. Deduct Alternates shall not be

used to bring the projected project costs within construction funding. These alternates are

designed to assure a contract award and are in addition to the requirement to have a project

design and estimate at or below construction funding.

5.5 Add Alternates: Shall not be used.

VETBIZ will be used to determine SDVOSB/VOSB status therefore firms need to be registered with the applicable NAICS Code 541330 at the time SF330 s is submitted.

The estimated magnitude of construction costs for this project:

Prospective firms are reminded to comply with Limitations on Subcontracting, in accordance with FAR 52.219-14 and VAAR 852.219-10. SF330 packages shall address how each firm anticipates meeting these criteria. This request is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated by the A/E Source Boards within NCO1. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firm(s) selected by the Selection Authority will be requested to submit Firm-Fixed-Price Proposals to include labor, overhead, profit, and other costs for the project for negotiation by the Contracting Officer prior to contract award. Such proposals shall be submitted using VA-standard A-E proposal cost breakdown templates.

THIS IS NOT A REQUEST FOR PROPOSAL:

This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued.

EVALUATION SELECTION CRITERIA:

The selection criteria, in descending order of importance will be as follows:

Professional Qualifications

Reputation & Standing of Firm

Specialized Experience/Technical Competence

Teamwork

Capacity

Past Performance

Capability and commitment

Location

SELECTION CRITERIA DESCRIPTIONS:

The selection criteria descriptions (1 through 8) are provided below.

PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES

Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. In addition, provide resumes of other relevant team members or frequent subcontractor(s) who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope. All proposed team members and supervisors shall have the minimum education, training, and experience as is normally expected of a company actively providing the required services and shall have demonstrated experience to perform a project such as this within a VA Medical Center Hospital.

Additionally, the firm shall address the criteria for meeting the Limitations on Subcontracting.

REPUTATION AND STANDING OF THE FIRM AND ITS PRINCIPAL OFFICIALS

Documentation supplied should allow the evaluation team to assess this factor with respect to professional performance, general management, and cooperativeness.

SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

Specialized experience and technical competence in health care facilities (to include joint ventures), including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

This factor evaluates the amount of experience the A/E firm has in designing similar types of work/facilities and evaluating their technical competence. The factor includes an emphasis, where appropriate, on the firm's experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

Provide a detailed narrative of up to 5 (maximum) relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this scope. List projects that demonstrate the teams experience with projects involving:

a. Healthcare/Hospital Design

b. Long Term Care Design

c. Clinical Design

d. LEED Building Certification

TEAMWORK

Documentation supplied should include specific experience and qualifications of personnel proposed for assignment to the project(s) and their record of working together as a team.

CAPACITY

This factor evaluates ability of the A/E firm, given their current projected workload and the availability of their key personnel, to accomplish the design project in the required time.

The general workload and staffing capacity of the design office will be evaluated.

a. List current projects with a design fee of greater than $25,000 being designed in the firms office;

b. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; and

c. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates.

.

PAST PERFORMANCE

NCO 1 will evaluate past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required).

Recency is defined as performance occurring within 5 years of the date of this Notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Notice.

Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract.

Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms ability to work with government entities and design standards or similar relevant experience with other entities.

Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For non-Federal contracts, provide facility owner documentation of the firms performance issued on that contract. If known documentation exists, so state.

Provide accessible owner points of contact: name, title, address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/recommendation as desired.

Past Performance Questionnaires (Attachment 1 to this Notice):

Respondents shall complete Section A (General Information) of the Past Performance Questionnaire and provide it to NCO 1 representative as part of the SF 330 submittal package.

Respondents shall submit the Past Performance Questionnaire Sections B through D and the Cover Letter to each Contracting Officer (or customer contact equivalent) and Project Manager (or customer contact equivalent) identified in its SF 330 Section F, Example Projects Which Best Illustrate Proposed Team s Qualifications for this Contract . Sections B through D of the questionnaire shall be completed ONLY by the contract customer.

The contract customer shall complete sections B through D of the Past Performance Questionnaire and shall submit it directly to NCO 1 by the SF 330 submittal package due date identified in the Notice.

Past Performance Questionnaire Sections B through D will not be accepted from Respondents. Questionnaire sections B through D must come directly from the Respondent s contract customer.

The Respondent bears the burden of providing relevant and timely references with accurate and current telephone numbers and addresses.

The Respondent is responsible for ensuring that the questionnaires issued by them are completed by the contract customer and submitted directly by the contract customer to NCO 1 at the address listed in this Notice, no later than the SF 330 submittal package due date designated in this Notice.

E-mailed Past Performance Questionnaire Sections B through D is preferred from the contract customer. If the contract customer chooses to email the past performance questionnaire sections B through D, they SHOULD NOT send the hardcopy via mail.

Respondents are notified that NCO 1 may use any additional sources of information (such as, but not limited to the Contractor Performance Assessment Reporting System (CPARS)) available to it regarding the Respondent s relevant experience and past performance and consider the information thus obtained as part of this evaluation.

CAPABILITY AND COMMITMENT

The capability and commitment to provision accurate professional services during the construction period. This factor includes determining customer satisfaction, project cost, and meeting project schedule by:

Reviewing the firms record on timeliness in replies to RFIs, review of submittals & shop drawings, periodic construction inspections, and timely completion of as built drawings.

Determining the accuracy of professional services through a review of the history of services support, value engineering and any deficiencies which may have resulted in additional costs to NCO 1.

LOCATION

The A/E Firm must be generally located or maintain a branch office in the geographic area of the VISN 1 VA Medical Centers.

Please provide the address of your closest office.

The A/E Firm must have general knowledge of the locality of the project.

QUESTIONS AND COMMENTS:

Questions and comments regarding this notice must be submitted by email only to the Contracting Specialist, Philip Silva, Philip.Silva1@va.gov

SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS:

SF 330 submittal packages shall be submitted no later than 4:00pm EST on May 17, 2021.

Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time.

Qualified A/E firms are required to submit ONE (1) electronic copy via email to Philip.Silva1@va.gov Email attachment file size limit is 7MB. Firms are required to create separate emails if total file size exceeds 7MB.

SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF

Submission of information incorporated by reference is not allowed.

Prospective firms shall address all selection criteria factors within their submitted SF 330 package.

Submissions are limited to 85 pages.

Absolutely no photographs shall be submitted.

Title pages and tables of contents, if applicable, are excluded from the page count limitation.

Pages submitted in excess of the limitations specified in this Notice will not be evaluated.

A page is defined as one side of a sheet, 8-1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type. Foldout sizes count as an equivalent number of 8-1/2" x 11" pages. The metric standard format most closely approximating the described standard 8-1/2" x 11" size may also be used. This does not apply to the SF330 form.

Telephone or Fax inquiries will not be accepted.

SF 330 PACKAGE CONTENTS:

The SF 330 submittal packages shall consist of a completed SF 330 parts I and II, specific information addressing each of the EIGHT selection criteria described in this Notice; the additional information required by this Notice and past performance questionnaire section A.

Respondents are required to meet all requirements in addition to those identified as selection criteria

SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration.

SF 330 PACKAGE PREPARATION:

Email attachment file size limit is 7MB. Firms are required to create separate emails if total file size exceeds 7MB.

SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF.

Electronic copy shall be in searchable PDF format of the SF 330 parts I and II, questionnaire Section A and additional information requested by this Notice.

A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9-digit zip code, phone number, e-mail address, DUNs number, date of response, title and Notice identification.

Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference.

A table of contents shall be provided for ready reference to sections and figures.

SF 330 submittal packages shall be consistent with the following structure and formatted accordingly:

SF 330 PART I CONTRACT SPECIFIC QUALIFICATIONS

Sections A through D

Section E

Section F

Section G

Section H

Section I

Questionnaire section A only

Other additional information and attachments

SF 330 PART II GENERAL QUALIFICATIONS

(Note: Respondents shall clearly label additional information and attachments).

Contracting Officer Contact Information:

Richard Coutermarsh, Contracting Officer

VISN 1 Network Contracting Office (NCO1)

VA Medical Center

718 Smyth Rd, BST Suite 105

Manchester, NH 031014

E-mail: Richard.Coutermarsh@va.gov

FAR and VAAR:

The FAR and VAAR citations referenced in this Notice can be accessed via the following internet links:

FAR: https://www.acquisition.gov/far/

VAAR: https://www.acquisition.gov/vaar

ATTACHMENTS TO THE NOTICE:

Attachment 1 Past Performance Questionnaire