PR 375739 Bulk Fuel Delivery Service 2.pdf
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- Bulk Fuel Delivery Service
- Solicitation number
- 375739
About this file
This is a Request for Proposal (RFP) and Combined Synopsis/Solicitation issued by Fermi National Accelerator Laboratory (Fermilab) for bulk diesel fuel delivery services at the SURF Site in Lead, South Dakota. The RFP number is RFP-375739-CES with a quotation closing deadline of 16 April 2026 at 4:00 p.m. Central Standard Time. Fermi Research Alliance, LLC Strategic Commercial Purchasing is seeking a commercial, single-award Firm Fixed Price contract with three option years. The NAICS code for this procurement is 424710 (Petroleum Bulk Stations and Terminals).
The required deliverables include: (1) #2 Ultra-low Diesel Fuel – Summer Blend; (2) #2 Ultra-low Diesel Fuel – Winter Blend; (3) Diesel Exhaust Fluid (DEF) and Grease Tubes; (4) Delivery Charges; (5) Installation and monthly rental of two 1,500-gallon tanks; (6) Two 12-volt pumps; and (7) Option 2 Solar Pumps. Interested organizations must submit proposals with a completed pricing sheet, Subcontractor Annual Representations and Certifications (SARC), and Proposal Certifications (PUR-466). All equipment and services are to be delivered F.O.B. Fermilab, Batavia, Illinois 60510, freight prepaid. The procurement is under a prime contract with the United States Department of Energy. Contractual questions should be directed to Cathleen E. Stadler, Procurement Specialist, at 630-840-2763 or cstadler@fnal.gov. The FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025) will apply to any resulting purchase order or subcontract.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SARC_Subcontractor Annual RepsCerts Rev 8.pdf | ||
| Pricing_Sheet_SD_Diesel_tanks_solar.xlsx | XLSX spreadsheet | |
| SOW_FDC Bulk Fuel Deliver_0324.pdf | ||
| EXHIBI1.pdf | ||
| PUR-466_Proposal Certifications_r5_10.14.25.pdf |
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Text version
Fermi National Accelerator Laboratory
Procurement Department
Finance Section 630.840.2763 cstadler@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Research Alliance, LLC for the U.S. Department of Energy Office of Science
REQUEST FOR PROPOSAL
Date: 2 APRIL 2026
Request for Proposal #: RFP-375739-CES
Quotations Close:
16 APRIL 2026
4pm CT
ITEM QTY DESCRIPTION PRICE DEL. DATE
mailto:fermilab@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science
Request for Quote | Combined Synopsis and Solicitation for brand name or items equal to
Fermi Forward Discovery Group (FFDG) has a requirement for FDC BULK DIESEL FUEL DELIVERY
SERVICES AT THE SURF SITE IN LEAD, SOUTH DAKOTA.
NAICS Code for this procurement is 424710.
Fermi Research Alliance, LLC Strategic Commercial Purchasing located in Batavia, Illinois is issuing a Request for Quote (RFQ) for a commercial, single award contract with 3 Option Years. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
Fermi Research Alliance, LLC intends to award Firm Fixed Price (FFP) contract to responsible offeror(s) whose offer conforms to the requirements stated in the solicitation and is most advantageous to the Government based on the criteria listed within this combined synopsis/solicitation.
Oral communications are not acceptable in response to this notice.
1) #2 Ultra-low Diesel Fuel- Summer Blend (see, fill out pricing sheet for est. quantity and units)
2) #2 Ultra-low Diesel Fuel- Winter Blend (see, fill out pricing sheet for est. quantity and units)
3) Diesel Exhause Fluid (DEF) & Grease Tubes (see, fill out pricing sheet for est. quantity and units)
4) Delivery Charges (see, fill out pricing sheet for est. quantity and units)
5) Installation and monthly Rental of two 1500 gal. Tanks
6) Two 12v Pumps
7) Option 2 Solar Pumps
Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 16 APR 2026. Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.
• FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site.
They are PDF Format and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).
The following Representations must be completed and returned with your proposal.
• SARC – Subcontractor Annual Reps & Certs
• PUR-466 – Proposal Certifications
• PRICING SHEET
The RFP response shall include a completed RFP page include a price, with a completed SARC and
PUR-466.
All contractual questions shall be directed to:
Cathleen E. Stadler Procurement Specialist 630-840-2763 cstadler@fnal.gov
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.
https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:cstadler@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science
COMPANY NAME__________________________
ADDRESS_______________________________
TERMS_____________FOB________________
SUBMITTED BY:__________________________
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS
QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT
NO. TBD WITH THE UNITED STATES DEPARTMENT OF
ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS
SHOULD BE SO INDICATED.
DATE SUBMITTED: ________________________
Cathleen E. Stadler Procurement Specialist
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