Building Maintenance, U. S. Consulate General Osaka-Kobe, Japan

The U.S. Department of State, Regional Procurement Support Office, is soliciting quotations for comprehensive building maintenance services at the U.S. Consulate General Osaka-Kobe, Japan, under NAICS code 561210 (Facilities Support Services) and PSC code Z1AA (Maintenance of Office Buildings). The solicitation covers scheduled and unscheduled preventive maintenance and repair work across three facilities: the Consulate Office Building, Mansfield House Compound, and Consul General Residence, with services spanning electrical, HVAC, plumbing, carpentry, masonry, and painting disciplines. Contractors must provide qualified personnel including at least one journeyman-level technician in each trade with minimum three years' experience and an English-speaking on-site supervisor with Speaking Level 2 proficiency available during normal working hours (0800-17:30, Monday-Friday). The Government will evaluate offers based on compliance review, technical capability, past performance, and price using a comparative evaluation method to determine best value, with contractors required to demonstrate organizational capability, key personnel qualifications, staffing plans, technical approach, quality assurance procedures, and a minimum of three comparable past performance references from the past five years. The original deadline for quotation submission was March 27, 2026, but Amendment 0001 extended the deadline to April 2, 2026, at 15:00 Central European Time, with written questions required to have been submitted by March 19, 2026, and a non-mandatory site visit having occurred on March 18, 2026.

This procurement is not set-aside for small business or designated for any specific contractor class, and no incumbent contractor information is identified in the solicitation documents. The contract will be established as a firm-fixed-price Blanket Purchase Agreement with a 60-month total ordering period structured into five consecutive 12-month periods beginning May 1, 2026, and ending April 30, 2031, with no single purchase order exceeding USD 350,000 or equivalent in local currency and no obligation for the Government to purchase any definite amount. Pricing must be submitted in Japanese Yen for 19 line items per period covering monthly preventive maintenance, semi-annual inspections, quarterly fan coil unit inspections, bi-monthly water analysis and treatment, annual comprehensive inspections, swimming pool operations (185 days annually), and emergency services with a maximum three-hour response time. Historical unscheduled work order data indicates an average of approximately 17 tickets per month with peak planning for 30 tickets monthly, distributed approximately 70 percent to the Consulate Office Building, 30 percent to Residential Units, and 2 percent to the Consul General Residence. The place of performance is Osaka, Japan, and Defense Base Act insurance is required for U.S. citizens or employees hired in the United States, with proof of coverage due within 15 days after award.