19GE5026Q0025-0001.pdf

Document Number: 19GE5026Q0025 PROCESSED Page 1 of 4

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

03/24/2026

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

DE

Jenina K (Frankfurt) Dosch

NAME

TEL.

doschjk@state.gov

EMAIL

6. ISSUED BY GAAMCODE

RPSO Frankfurt GA/AM/DMS/FAC RPSO Frankfurt Bureau of Global Acquisitions Frankfurt

DE

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

19GE5026Q0025

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/10/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The solicitation is hereby amended to include Questions & Answers 1 through 9, to provide Attachment 5 - GMMS Equipment Inventory (as of 23 March 2026), and to extend the quotation submission due date to April 2, 2026 at 15:00 CET.

CLOSING DATE/TIME:

04/02/2026 - 15:00 Europe/Amsterdam

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Travis Keon

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

03/24/2026

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Document Number: 19GE5026Q0025 PROCESSED Page 2 of 4

Line Item Summary

Solicitation Number:

19GE5026Q0025

Contract Number: Title:

Osaka - Building Maintenance Services

Date of Solicitation:

03/24/2026

CLIN Funding: Cost:

Base Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Exercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Unexercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Base and Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Clause SECTION I THE SCHEDULE was deleted.

Clause Amendment 0001 Questions & Answers was added or modified.

Amendment 0001 - Questions & Answers

Q001: We do not think the equipment listed on page 29, 30 in Attachment_1_-_Schedule_and_Clauses constitutes all equipment subject to PM. If there is any equipment subject to PM other than those listed, please provide a list of equipment names, manufacturers, model numbers, etc.

A001: The equipment list shown on pages 29–30 of Attachment 1 reflects only the equipment located at the Consul General Residence

(CGR). To provide additional visibility into the equipment maintained across all facilities, the Government has added a new document titled “Attachment 5 – GMMS Equipment Inventory (as of 23 March 2026).”

Attachment 5 is generated from the Department’s Global Maintenance Management System (GMMS) and provides a consolidated inventory of equipment recorded in the system at this time for the Consulate Office Building, Housing Compound, and CGR. Offerors should use Attachment 5 in conjunction with the equipment information already included in Attachment 1 when preparing their proposals.

Document Number: 19GE5026Q0025 PROCESSED Page 3 of 4

While the Government believes the GMMS inventory is substantially complete, minor variances in individual unit counts may exist due to ongoing lifecycle replacements and system updates. Such variances do not change the overall scope of preventive maintenance services required under the Performance Work Statement, and offerors are expected to propose firm-fixed pricing accordingly.

Q002: Is it possible to extend the current due date (by 15:00 CET 27 Mar, 2026) of proposal more than 2 weeks? The current due date is so tight for us to make the competitive price for the Government.

A002: The proposal due date is hereby extended to Thursday, April 2, 2026 at 15:00 CET.

Q003: Is it possible to extend the current due date (by 15:00 CET 19 Mar, 2026) of proposal more than 1 week? We are planning to send the additional questions. The current due date is so tight for us to make the additional questions with our subcontractors after the site visit on 18 Mar.

A003: No, the Government does not intend to extend the deadline for submission of questions.

Q004: Please advise if we should assign the total of 5 staffs for new contract to the on-site. During the site visit on 18 Mar, we are guessing that the incumbent contractor has assigned the 3 staffs including the Project Manager for the US Consulate Office Building

(COB) and the 2 staffs for the CGR's Residence (CGR).

A004: The solicitation does not prescribe or require a specific number of on-site staff. Under this firm-fixed-price requirement, it is the responsibility of each offeror to propose the staffing levels, labor mix, and management approach they determine are necessary to meet all Performance Work Statement (PWS) requirements for the Consulate Office Building (COB), the Housing Compound, and the

Consul General Residence (CGR).

Any observations regarding the incumbent contractor’s staffing during the site visit should not be interpreted as a Government requirement or expectation. Offerors should base their proposed staffing on their own technical approach, professional judgment, and understanding of the PWS.

Q005: During the site visit on 18 Mar, we found some equipment that was not operational and appears to be malfunctioning. Please clarify that once the new contract begins, we will not be required to provide maintenance services for equipment that is not operational or is malfunctioning.

A005: All equipment identified in the solicitation is required to be maintained under this contract, regardless of whether it is currently non-operational or malfunctioning. The presence of a deficiency does not remove an item from the Contractor’s preventive maintenance or service responsibilities.

If the Government elects to repair or replace a non-operational unit, preventive maintenance requirements for that specific item may be paused temporarily while corrective actions are underway. However, the Contractor must be prepared to provide the full scope of services required under the Performance Work Statement once the equipment is returned to service.

Q006: Regarding this tender, are there any requirements to submit Form 1449 or any similar documents?

A006: No, submission of SF-1449 is not required for this solicitation. Offerors should follow the submission requirements outlined in the solicitation documents.

Q007: Is it necessary to submit Form 14 (Tax Exemption)?

A007: No, Form W-14 is not required for this solicitation, as this acquisition is exempted due to being conducted under simplified acquisition procedures and not exceeding the simplified acquisition threshold. Offerors should follow the submission requirements outlined in the solicitation documents.

Document Number: 19GE5026Q0025 PROCESSED Page 4 of 4

Q008: Do we need to provide a Certificate of Insurance (COI)?

A008: No, a Certificate of Insurance (COI) is not required. However, Defense Base Act (DBA) insurance may be required if it is applicable to your employees. Please refer to Section III. Description of Requirements of the solicitation for further information on

DBA insurance requirement.

Q009: Since this project is not defense-related, may we assume that a CAGE Code is not required?

A009: Offerors who are already registered in the System for Award Management (SAM) must include proof of active SAM registration with their quotation.

Offerors not currently registered in SAM must follow the instructions provided under provision FAR 52.204-90 Offeror Identification and must provide their Commercial and Government Entity (CAGE) Code. Please refer to the instructions outlined in the solicitation for further information.

End of Amendment 0001

Clause SECTION II CLAUSES was deleted.