19GE5026Q0025_Attachment 1 - Schedule and Clauses.pdf

Combined Synopsis/Solicitation 19GE5026Q0025

Building Maintenance, U.S. Consulate Osaka-Kobe, Japan

Attachment 1 - Schedule and Clauses

Continuation to SF 1449 Block 20

SECTION I – THE SCHEDULE

BLANKET PURCHASE AGREEMENT

(BPA) No. [to be identified upon award] ESTABLISHED BETWEEN

REGIONAL PROCUREMENT SUPPORT OFFICE, FRANKFURT, GERMANY

AND

THE BPA HOLDER:

[to be identified upon award]

1. BPA Number [to be identified upon award]

Under this BPA, the Contractor shall furnish building maintenance services in accordance with Statement of Work during the specified calling periods established herein. Necessary tools and materials required during the period of performance will be furnished by the Government.

2. Performance Period

This BPA establishes a 60-month term structured as five (5) individual 12-month periods during which the Contracting Officer or authorized representative(s) place

BPA calls for services. The ordering periods are as follows:

Ordering Period Period of Performance Duration

Period 1 May 1, 2026 – April 30, 2027 12 months

Period 2 May 1, 2027 – April 30, 2028 12 months

Period 3 May 1, 2028 – April 30, 2029 12 months

Period 4 May 1, 2029 – April 30, 2030 12 months

Period 5 May 1, 2030 – April 30, 2031 12 months

TOTAL

60 months

3. Terms and Conditions

• The Embassy is not obligated to purchase any definite amount under this agreement.

• No single purchase will exceed USD 350,000 or the equivalent in local currency.

• Defense Base Act (DBA) Insurance

Japan is included on the U.S. Department of Labor's Defense Base Act waiver list. DBA insurance is required only for employees performing work on this

BPA who are:

1. Citizens or residents of the United States of America, OR

2. Hired in the United States of America

Contractors must obtain and maintain Defense Base Act insurance coverage for any such employees throughout the BPA Ordering Period(s). Evidence of

DBA insurance coverage must be provided to the Contracting Officer prior to the commencement of work by any covered employee.

The clause at FAR 52.228-4, Workers' Compensation and War-Hazard

Insurance Overseas, remains fully applicable to this acquisition. Contractors must comply with all requirements therein and maintain appropriate insurance coverage for all employees as specified above.

Proof of DBA coverage shall be submitted within 15 days after award.

Insurance must be obtained from a DOL-authorized broker. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm. DBA premiums will be evaluated as part of the firm-fixed price and reimbursed at actual cost, not to exceed the amount proposed for DBA, upon submission of acceptable proof of payment.

4. Ordering Mechanism

Services under this BPA shall be requested through individual calls placed by the

RPSO Contracting Officer or authorized representative(s). Each call shall:

• Be placed by an individual appearing on the following Authorized

Purchaser List: Only an RPSO Contracting Officer may place a BPA

Call order.

• Reference the BPA number

• Specify the service location (COB, Mansfield House, or CGR)

• Describe the services required and location with appropriate CLIN

• Not exceed the individual call limitation of USD 350,000 or the equivalent in local currency

5. Invoices

The BPA holder shall submit monthly invoices to the Contracting Officer

Representative. Advance Payment shall not be authorized under this agreement.

Payment shall be made in the currency the contractor specified in the pricing table.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Pursuant to 52.212-4(g), the Government will handle invoices according to the

Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the BPA call to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

A proper invoice must include the following information:

• Vendor’s name and bank account information for payments by wire transfers

• Invoice Date

• BPA Number and BPA Call Number

• CLIN of the service/s rendered as per pricing schedule

• Contact name (where practicable), title and telephone number

• Other substantiating documentation or information required by the BPA call

6. Deliverables/Reports Requirements

All reports and other deliverables required under this agreement shall be delivered as follows:

Description Submission Date Deliver To

Reference

7.4 Execution Plan Within 3 days after

award

COR

3 Defense Base Act (DBA)

Within 15 days upon award

Contracting

Office

7.8 Reports

(incl. but not limited to Monthly

Building Maintenance Report, Annual Facilities Condition

Survey, Inspection Report)

As instructed by

7.2 Key Personnel Vetting

Information

Within 15 calendar days after award

COR

7. Statement of Work (SoW)

7.1 General

The U.S. Consulate General Osaka-Kobe requires a building maintenance service

Contractor to perform both scheduled and unscheduled work orders on U.S.

Government-owned and long-term leased properties, located at U.S. Consulate

Office Building (COB) (address to be provided upon award), Mansfield House

Compound (MHC) (address to be provided upon award) and the CGR’s Residence

(CGR) (address to be provided upon award). The Contractor shall furnish managerial, administrative, and direct operational personnel/technicians to accomplish all work as required in this agreement. The Contractor shall designate an English-speaking Supervisor with Speaking Level 2 (see Section 7.2.8), who shall supervise the Contractor's workforce and be the Contractor's liaison with the

U.S. Government.

The designated supervisor/foreman shall be located on-site in an office designated by the Contracting Officer Representative (COR) during normal

U.S. Consulate General Osaka-Kobe working hours from 0800 to 17:30, Monday through Friday, except U.S. and Japanese holidays, and shall have supervision as his/her sole function during the times s/he is on duty.

The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Specific services are described in detail below.

7.2 Key Personnel

The Contractor shall be responsible for providing qualified managerial, administrative, and direct operational personnel/technicians (with at least one of each trade at the journey-man level or equivalent including but not limited to electrical, HVAC, plumbing, carpentry, and masonry) with relevant experience of at least 3 years to meet the minimum requirements established below to perform maintenance services in accordance with Section 7.9. Comprehensive

Maintenance Plan. Helper positions do not need to meet this 3-year minimum requirement.

Personnel shall meet the minimum criteria for labor categories.

7.2.1 Maintenance Technician

Job Overview: Serves as journey level Heating, Ventilation and Air Conditioning

(HVAC) Controls, Generator, Plumbing, Carpenter, Electrical Controls systems team leader. Assigns tasks to team members and completes skilled maintenance and repair work throughout Consulate on critical and non-critical mechanical, electrical and electrical components within the functional/office buildings, on-compound ancillary support and residential buildings, above and below ground infrastructures, recreational facilities, and other owned/leased properties. Directs or performs required managerial and administrative requirements required to satisfy the terms of the agreement.

Duties/Responsibilities: Assigns maintenance and/or repair tasks to the work crews; oversees work while project/make-ready is in progress to ensure the assigned task is completed within the scheduled time, meeting International and

Local Building Codes and in the most cost-effective manner possible. Provides technical guidance in the repair and/or replacement of facility components, systems, and equipment. Instructs work crew members in the maintenance of complex HVAC, Generator, Plumbing/Electrical systems, assemblies, and equipment throughout the USG owned and leased facilities. Provides on-the-job training for skilled and/or semi-skilled workers. Ensures proper use of time, tools, specialty diagnostic devices, materials, and parts; provides data on all completed scheduled and unscheduled maintenance task including spares utilized and those remaining in the inventory, and other consumables.

Conducts routine inspections on all assemblies, systems, equipment and prepares written reports on their condition including all key performance indicators in conformance with the reporting requirements of the OBO. Makes recommendations to the supervisor on how to correct deficiencies and resolve problems during construction. Monitors and reports on the status and progress of work, checking on work in progress and reviewing completed work to see that the supervisors’ instructions on work priorities, methods, deadlines and quality have been met.

Assists with the operation and maintenance of the HVAC, Generator, Plumbing and Electrical Systems. Included, but not limited to, chillers, large central air handling units, packaged A/C units, filtration, fan coils, variable air volume (VAV) units, HVAC ductwork, evaporator coils, condensing units and coils, humidifiers, manual and motorized valves, chilled water piping, circulation pumps, damper motors, gravity dampers, variable frequency drive (VFD) and other controllers, actuators, HVAC water treatment systems including make-up water, and other control devices.

Inspects, tests, evaluates, calibrates, and updates HVAC, Generator, Plumbing and

Electrical Control Systems to improve reliability and to assure dependability, safety, and compliance. Ensures preventive maintenance is performed on all maintained systems and all related components to keep system operation and reliability within the designed parameters, and to ensure uninterrupted and continuous operation of critical facilities, equipment, and systems. Performs skilled/manual labor as necessary for the maintenance, repair, renewal, upgrade, rehabilitation, and installation of HVAC, Generator, Plumbing and Electrical systems. Maintain program and administrative reference materials, project files and relevant background documents and make available policies, procedures, and written instructions from the supervisor; maintain current knowledge to answer questions from team members on procedures, policies, directives, etc. Prepares reports and maintain records of work accomplishments and administrative information, as required, and coordinate the preparation, presentation, and communication of work-related information to the supervisor.

The incumbent will assist the Post Occupation Safety and Health Officer (POSHO) in the day-to-day management of the safety program. Provides safety training to subordinate staff on various topics such as use of personal protective equipment

(PPE), lock-out/tag-out procedures, ladder safety, and confine space entry safety.

Assists in ensuring that OBO Fire and SHEM deficiency reports and action items are corrected in a timely manner, and that online reporting (SMARTS) requirements are kept up to date. Performs inspections of safety repairs for compliance with DOS requirements to ensure work does not present health problems or risk of injury to mission staff, contract workers or visitors to the facility.

Assists in maintaining post’s Computerized Maintenance Management System

(CMMS) known as Global Maintenance Management System (GMMS) to ensure that planned preventative service events and unscheduled events are recorded/documented in the CMMS and closed out when they are completed.

Skills/Knowledge/Abilities: The incumbent is required to know electrical theory, ohms law, circuit wiring, the laws of thermodynamics and their application to

HVAC system basic design, installation, repair, and operations and maintenance.

Knowledge of how to size basic electrical equipment including generators, transformers, motor starters, feeder and branch circuit wiring, circuit breakers and other electrical equipment/components, and how to use the various test instruments to analyze and repair electrical problems. 500 to 3,000 Watts: Recreation, power tools, small appliances, lights. 3,100 to 6,000 Watts: Recreation, heating and cooling, mid-size appliances. 6,100 to 10,000 Watts: Emergency power, heating and cooling, large appliances, water heaters. 10,100 Watts and Above: Emergency power and whole home. HVAC equipment includes Mini-Split Air Conditioning

Systems, Central Air Conditioning Systems, Wall Air Conditioners, Portable Air

Conditioners and Window Air Conditioners, Furnaces and hot water heating systems include point of source, gas and electrical fired systems.

The incumbent must have detailed technical knowledge of HVAC, plumbing and electrical equipment and systems. His/her knowledge base must be broad, encompassing many different makes and models, able to perform the required maintenance on each system equipment. Must have a good technical understanding of major building electrical/mechanical systems and equipment. Knowledge of

International Building Code standards including electrical and mechanical requirements, and fire and life safety codes is required. Knowledge of performance metrics to manage team data to assist in the prioritization of critical assets and optimize the lifespan of systems and components.

Good computer skills in developing reports, time management reporting, and tracking work events with critical milestones.

Ability to perform routine decision-making skills related to the performance of team execution strategies.

Education and Experience: Completion of secondary school is required, plus 2-year successful completion of specialized vocational training program from an accredited institute recognized as producing journey level in either HVAC, Plumbing, and/or Electrical systems, maintenance and construction services.

Related specialized training by a recognized trade union, school, or equivalent.

A minimum of three (3) years of progressive experience as a skilled Electrical, Generator, Mechanical or Plumbing Technician.

At least one (1) year of work experience as a technical team leader or supervisor in construction, facility maintenance, or buildings operations.

7.2.2 Electrician

Job Overview: Carries out scheduled and unscheduled electrical preventive maintenance and repair work to all mission buildings and facilities including residential owned and leased properties.

Duties/Responsibilities: Repairs malfunctioning electrical systems and ensures that all tasks are completed in accordance with applicable codes and manufacturers’ recommendations. Plans the layout and installation of electrical wiring, equipment, and fixtures, including drawing preliminary sketches and making cost estimates for materials and services. Monitors and inspects generator equipment to detect problems; controls generator output; installs standby generators and ensures operational condition in emergencies. Assemble, install, test, and maintain electrical or electronic wiring, equipment, appliances, apparatus, and fixtures.

Responds to emergency calls during off-duty hours when critical systems stop functioning or when there is an imminent threat to the safety of personnel or structural integrity. Assists in developing and executing testing and inspection checklists to ensure quality work by contractors and staff. Contributes to the safety program managed by the Post Occupational Safety and Health Officer.

Performs preventive maintenance by inspecting, adjusting, and troubleshooting electrical systems to ensure reliable operation and uninterrupted electrical current to critical facilities. Inspects electrical systems and equipment to identify hazards, defects, and the need for adjustment or repair, and to ensure compliance with the reporting requirements of the Overseas Buildings Operations Annual Facility

Condition Survey and Annual Inspection Summary. Tests electrical systems and circuits using devices such as ohmmeters, voltmeters, and oscilloscopes to ensure compatibility and safety.

Records and compiles operational data, completing and maintaining forms, logs, and reports. Assists in preparing documents for maintenance, repair and renovation, including soliciting and monitoring contractors.

Skills/Knowledge/Abilities. Must understand the theory and the practical aspects of application, operation, and maintenance of electrical systems and equipment.

Must be knowledgeable of general maintenance and troubleshooting processes and the basic tools required. Capable of reading and interpreting motor control drawings, drawing a block diagram of feedback circuits and labeling the components, and calculating the requirements of conductors and devices used in motor circuits. Must be knowledgeable of electronic solid state control systems.

Must be familiar with various types of heating controls and their applications.

Capable of reading and interpreting blueprints of an electrical substation, and tracing circuits using a blueprint. Knowledgeable of switchgear operation, power circuit breakers, methods used to actuate protective relays and types of relays, and different types of telemetering systems and their application.

Must be thoroughly familiar with the U.S. National Electrical Code (NEC), and capable of accomplishing work in accordance with accepted methods and techniques of the trade. Must be able to diagnosis problems quickly and accurately and recommend and effect required solutions.

Education and Experience. Must hold an Electrician License - Electrical

Engineering Engineer (electricity koji) qualified by the prefectural governor;

experience may be substituted. Completion of secondary school is required and/or completion of vocational training from an accredited institute recognized as producing journeyman level technicians with a concentration in electrical principles and applications is required. A minimum of three (3) years of experience in the repair and maintenance of electrical systems, equipment and components experience as an electrical apprentice or installer is required.

7.2.3 HVAC Technician

Job Overview: Heating, Ventilation, and Air Conditioning (HVAC) Technician to accomplish skilled maintenance and repair work at the journeyman HVAC technician level, to International Building Code (IBC) standards, throughout all facilities on the Consulate Compound to include office buildings, out buildings, ancillary structures, and residential owned/leased properties.

Duties/Responsibilities: Performs hands-on installation and repairs to the HVAC and other building mechanical systems. Work includes, but is not limited to, chillers, large central air handling units, packaged A/C units, filtration cabinets and compartments, fan coil units, variable air volume (VAV) units, supply and return

HVAC ductwork, fresh air intake systems, evaporator coils, reheat coils, condensing units, humidifiers, manual and motorized valves, chilled water piping, circulation pumps, condensate pumps, damper motors, gravity and motorized dampers, variable frequency drive (VFD) and other controllers, actuators, and

HVAC water treatment systems and other HVAC components and control devices.

Ensures that all assigned repairs are accomplished promptly and completely, using the manufacturers recommended repair or replacement requirements parts, and meeting International Building Code standards/requirements for installation methods and serviceability.

Performs preventive maintenance on the HVAC system and all related components to maintain system operation and reliability within the designed parameters, and to ensure uninterrupted and continuous air supply to critical facilities, equipment, and systems. Uses Reliability Centered Maintenance (RCM) techniques to determine system reliability, schedule equipment shutdowns for preventive maintenance, and to predict when equipment and/or systems will need to be replaced. Responds to scheduled, unscheduled and preventive maintenance work orders generated by the

Computerized Maintenance Management System (CMMS) and completes assigned work orders within the time standards set by the Collaborative Management

Initiative (CMI).

Inspects, tests, evaluates, calibrates, and updates HVAC System components to improve reliability and to assure dependability, safe operation, and American

Society of Heating, Refrigerating and Air-Conditioning (ASHRAE) and Overseas

Buildings Operations (OBO) compliance. Inspects facilities (including houses, temporary trailers, office buildings, etc.); equipment (e.g., Air Handling Units

(AHUs), packaged A/C units, fan coil units, condensing units, and exhaust fans etc.); systems (e.g., mechanical and plumbing as it relates to HVAC, etc.); and work of vendors to determine condition of facilities, safe operation of equipment, quality and safety of work being performed and/or recently completed, and scheduled maintenance. Provides routine inspections on all systems, as specified by manufacturer requirements, and equipment operations and maintenance (O&M) manuals and advises the Senior/Deputy/Facility Manager and Building/Mechanical

Engineer Supervisor in writing of the system or equipment’s condition, and existing or potential problems that need to be addressed, and recommendations to bring systems or equipment back to the manufacturers recommended operating parameters.

Removes, relocates, repairs, installs, and tests HVAC equipment and components

(e.g., VAV mixing boxes, filters, ductwork, dampers and damper motors, conveyance systems, etc.) to maintain occupant comfort and equipment functionality in buildings and structures. Restores the operation of non-functioning equipment to the manufacturers recommended operating parameters.

Ensures proper use of time, tools, materials, and parts and provides labor and material data on all completed scheduled and unscheduled work orders and maintenance tasks so the Work Control Clerk can perform accurate data entry and close the work order in the CMMS program.

Responds to 24-hour emergency calls during off-duty hours when critical systems have stopped functioning, or there is an imminent threat to the life safety of personnel, or structure integrity.

Maintains all HVAC systems and components; drafts and submits reports detailing operational efficiency of systems, equipment, and critical components. Reports consist of supply and return air temperature, chilled water supply and return temperatures, building pressurization, key performance indicators (KPI) such as vibration analysis and bearing temperature, historical data vs current conditions, and system performance vs the manufacturer’s requirements and operating parameters.

Contributes to the safety program managed by the Post Occupational Safety Health

Officer (POSHO). Ensures work does not present a safety or health problem or risk of injury to workers, other employees, or visitors. Is vigilant in addressing workplace safety issues.

Remains current on job specific expertise through various sources (e.g., online distance learning courses, trade publications, trade shows, vendor communication, etc.) to keep abreast of the latest technological developments and products to improve system and equipment reliability.

Skills/Knowledge/Abilities: The incumbent must have superior knowledge, exceptional technical skills, and a thorough understanding of HVAC systems with an in-depth understanding of thermodynamics and how they apply to HVAC theories and principles. Must be well-versed in HVAC controls including motor starters, thermostats, humidistats, variable frequency drive (VFD) motors and controllers, motorized and gravity dampers, and building automation systems and sensors. Must have a thorough understanding of U.S. or IBC standards, mechanical

/ ASHRAE standards, indoor air quality standards, building pressurization, ductwork sizing and air flow principles, and fire and life safety codes.

The incumbent will have superior skills and abilities in the following areas:

troubleshooting, diagnosing, and repairing HVAC systems and components; taking and interpreting equipment readings with various meters to determine system performance; skilled using all sorts of hand tools, power tools, and specialty tools typical of the HVAC trade to install, remove, update, and/or determine appropriate repairs to any component of a HVAC system including control sensors, controllers, motors and dampers. The incumbent must be computer literate with good skills using the Microsoft Office Suite (Word, Excel, Power Point, etc.) software; able to apply basic math and algebra skills when sizing equipment; able to read and interpret construction and as-built drawings, and manufacturers technical literature;

able to research the internet to find replacement parts for systems and equipment;

and, knowledge of troubleshooting techniques and industry best practices to correct/resolve HVAC issues quickly. Must have substantial skill in comprehending engineering reports, specifications, and related materials in

English. Additional abilities include responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in various adverse conditions such as tight or enclosed spaces, heights, and temperature extremes, indoors or outdoors to complete work assignments; communicate orally and in writing with co-workers, contractors, and vendors to obtain and provide pertinent information. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks. Must be organized.

Ability to inspect, test, evaluate, calibrate, and update HVAC system components in compliance with ASHRAE and OBO standards.

Education and Experience: Completion of secondary school required. Successful completion of vocational training from an accredited institute recognized as producing journeyman level technicians with specialization in the HVAC field is required. The Incumbent will have completed a course of study covering the principles of HVAC, system design, system maintenance and troubleshooting, the various types of Freon and their uses, building pressurization, indoor air quality, and other specialized applications is required.

A minimum of three (3) years of journey-level experience in the installation, operations, repair, and maintenance of commercial or industrial HVAC/mechanical refrigeration systems and an additional minimum of three (3) years’ work experience operating, maintaining, or repairing 100-ton chillers or larger, and large air-handling units is also required. Work experience must demonstrate a progression of increased responsibility working on complex sophisticated equipment and components, including operation and maintenance, and troubleshooting. Must hold a Journeyman License in HVAC trade; experience may be substituted.

7.2.4 Plumber

Job Overview: Carries out scheduled and unscheduled plumbing preventive maintenance and repair work on mission buildings and facilities including residential owned and leased properties. Job holder would repair and install plumbing as needed to support a variety of systems including but not limited to plumbing building and mechanical systems, potable water treatment and storage, wastewater treatment, fire sprinkler, swimming pool and landscape irrigation.

Duties/Responsibilities: Installs and repairs plumbing and associated mechanical systems, including water supply and treatment, piping and plumbing fixtures, fire sprinkler and landscape sprinkler systems, etc., ensuring that all tasks are completed in accordance with applicable codes and manufacturers’ recommendations. Responds to emergency calls during off-duty hours when critical systems stop functioning, or when there is an imminent threat to the safety of personnel or structural integrity. Addresses existing or potential problems and makes recommendations to ensure systems and equipment meet the design and manufacturers’ operating parameters. Contributes to the safety program managed by the Post Occupational Safety and Health Officer.

Performs preventive maintenance by inspecting, adjusting, and troubleshooting plumbing systems and equipment to ensure reliable operation and uninterrupted water supply to critical facilities. Provides routine inspection on all systems and prepares written reports on their condition, including all key performance indicators in conformance with the reporting requirements of the Overseas

Buildings Operations (OBO) Annual Facility Condition Survey and Annual

Inspection Summary. Assists in executing a comprehensive preventive maintenance program for plumbing systems (potable water and wastewater treatment and storm water), equipment, and associated components and controllers.

Records and compiles operational data, completing and maintaining forms, logs, and reports. Assists in preparing documents for maintenance, repair and renovation, including soliciting and monitoring contractors.

Skills/Knowledge/Abilities: Must be familiar with systems distribution and flow capacities in both potable and sanitary applications. Must be knowledgeable of

PVC, copper, galvanized, black pipe, and cast-iron installations.

Must be thoroughly familiar with standard plumbing codes and practices, capable of accomplishing work in accordance with accepted methods, and techniques of the plumbing trade.

Must be able to diagnoses problems quickly and accurately and recommend and effect required solutions. Must be knowledgeable in the use of special tools and equipment, such as gas leak and safety equipment, water main tapping equipment, etc.

Competence in maintenance and repair of plumbing and mechanical systems, fixtures, water treatment, potable water, and wastewater treatment plant, swimming pools, fire sprinkler systems including sensors, alarms, building automation systems, hydronic systems, and water heaters. Capable of minor component replacement of motors, valves, pumps, controls, and recording instruments.

Understand testing procedures in control devices to monitor, diagnose faults, determine current operating capacity to the design requirements, all in accordance with host country regulations. Able to read and work from engineering drawings, specifications, and material lists.

Education and Experience: Completion of secondary school is required and/or producing journeyman level technicians with a concentration in plumbing principles and application is required. Must hold a Journeyman Plumber license;

experience may be substituted.

A minimum of three (3) years of experience in the repair and maintenance of building plumbing and mechanical systems and utility treatment operations is required.

7.2.5 Carpenter

Job Overview: Carries out scheduled and unscheduled preventive maintenance and repair work on finish and interior assemblies, furnishings and fixtures in all mission buildings and facilities including residential owned and leased properties.

Job holder would repair, adjust, and install doors, windows, hardware, wall, ceiling and floor coverings, sunshades and blinds; fixed furnishings; painting of various surfaces; and replacement specified glazing products with required installation materials. Assists as needed with various manual tasks such as demolition work, painting, plumbing, carpentry work, routine and preventive maintenance, and general clean-up of work areas.

Duties/Responsibilities: Provides reports related to system and equipment problems and coordinates with work order execution personnel. Installs and repairs building assemblies (walls, ceilings, floors, doors, partitions, and fittings), fixed and moveable furnishings and fixtures and ensures that all tasks are completed in accordance with applicable codes and manufacturers’ recommendations. Installs, removes, and relocates, repairs, various finishes, furnishings, fixtures, and components to ensure performance. Installs, removes, relocates, and repairs interior partitions, flooring, panels, suspended ceilings, counter tops, and moldings composed of various composite materials, wood, and metal. Assemble and repair items with a variety of joining techniques, use glues and adhesives to secure wood pieces, veneers, and counter tops; erect, disassemble, and relocate modular furniture; and interior shading assemblies. Patching, repair, replacement and installation of drywall, plaster wall, and ceiling assemblies and accessories. Install, replace, repair, and open a wide variety of mechanical locks. Addresses existing or potential problems and makes recommendations to ensure systems and equipment meet the design and manufacturers’ operating parameters. Provides recommendations on stocks for carpentry and painting supplies and replacement parts to ensure availability for future needs. Contributes to the safety program managed by the Post Occupational Safety and Health Officer.

Performs preventative maintenance by inspecting, adjusting, and troubleshooting carpentry shop equipment by lubricating machines, changing and sharpening saw blades, and by adjusting drive belt tensions. Additional maintenance items include doors, windows, hardware, wall and floor coverings, sunshades and blinds.

Coordinates work with other trades. Performs routine maintenance on equipment by lubricating machines, changing filters, cleaning lines of hoses and spray applicators, air compressors motor, lines, and filters. Preventative maintenance includes inspections, repairs and replacement opening caulking sealants to provide weather type seal to prevent moisture infiltration form exterior elements, smoke barrier and integrity of pressurization of interior spaces. Provides routine inspection on all systems and prepares written reports on their condition, including all key performance indicators in conformance with the reporting requirements of the Overseas Buildings Operations (OBO) Annual Facility Condition Survey and

Annual Inspection Summary. Assists in executing a comprehensive preventive maintenance program for building assemblies, site features, equipment, and associated components.

Record and compile operational data, completing and maintaining forms, logs, and reports. Assists in preparing documents for maintenance, repair, and renovation, including soliciting and monitoring contractors.

Skills/Knowledge/Abilities: Competence in maintenance and repair of various building finishes and assembles, components, fixtures and furnishings utilizing carpentry and general building construction skills. Has the ability to set up and operate a wide variety of wood working and metal machines, various types of power and handheld tools that meet accepted trade practices and safety procedures.

Able to utilize various types of electronic measuring devices and recording instruments. Capable of testing procedures in control assembly tolerances, diagnose faults, determine current operating function to the design requirements, all in accordance with host country regulations. Can read and work from sketches, architectural and engineering drawings, specifications, and material list. Has the ability to identify problems or dangers, report issues and provide solution.

Education and Experience: Completion of secondary school is required and/or producing journeyman level technicians with a concentration in carpentry is required. A minimum of three (3) years of experience in the repair and maintenance of building assemblies, furnishings, and fixture operations. Must have a Journeyman Carpentry license; experience may be substituted.

7.2.6 Mason

Duties/Responsibilities. Performs major, minor, emergency, and routine masonry duties necessary to construct and maintain in good repair buildings and building masonry such as reinforced and unreinforced concrete, brick structures, and masonry finishes.

May be required to assist in developing maintenance lists and schedules, assess asset life and project replacement schedules.

Skills/Knowledge/Abilities. Ability to read drawings and apply basic concepts used in construction and maintenance. Ability to identify and select proper hand or power tools for a particular task. Must be familiar with the concepts involved in the construction and repair of masonry structures and finishes. Must be knowledgeable of methods for performing formwork tasks and other rough carpentry jobs. Must be knowledgeable of the concepts contained in the major building codes in the industry.

Must possess an understanding of various types of masonry units, concrete types, substitute materials, and their properties and characteristics.

Must be knowledgeable of the preparatory steps for general maintenance and troubleshooting, and the tools required.

Education and Experience. Must be a graduate of an approved/accredited apprentice program that provided formal instructions in the masonry trade or have a minimum of three years’ experience as an apprentice mason.

7.2.7 Painter

Duties/Responsibilities. Paints and redecorates walls, woodwork, and fixtures.

Skills/Knowledge/Abilities. Knowledge of surface peculiarities and types of paint required for different applications; placing putty or filler in nail holes and interstices; and applying paint with spray gun or brush. May mix colors on various types of paint ingredients to obtain proper color consistency.

Education and Experience. Must have completed a formal apprenticeship program or minimum of 3 years of experience.

7.2.8 Speaking Level

Speaking Level 2 (Limited Working Proficiency)

Able to satisfy routine social demands and limited work requirements.

• Can handle routine work-related interactions that are limited in scope.

• In more complex and sophisticated work-related tasks, usage generally disturbs the native speaker.

• Can handle with confidence, but not with facility, most normal high-frequency social conversational situations, including extensive but casual conversations about current events, as well as work, family, and autobiographical information.

• The individual can comprehend most everyday conversations but has some difficulty understanding native speakers in situations that require specialized or sophisticated knowledge.

• The individual’s utterances are minimally cohesive to articulate basic concepts.

• Linguistic structure is usually not very elaborate and not thoroughly controlled; errors are frequent.

• Vocabulary use is appropriate for high-frequency utterances, but unusual or imprecise elsewhere.

Examples:

1. While these interactions will vary widely from individual to individual, the individual can typically ask and answer predictable questions in the workplace and give straightforward instructions to subordinates.

2. The individual can participate in personal and accommodation-type interactions with elaboration and facility; that is, can give and understand complicated, detailed and extensive directions and make non-routine changes in travel and accommodation arrangements.

3. Simple structures and basic grammatical relations are typically controlled;

however, there are areas of weakness.

4. In the commonly taught languages, these [areas of weakness] may be simple markings such as plurals, articles, linking words, and negatives, or more complex structures such as tense/aspect usage, case morphology, passive constructions, word order, and embedding.

7.3 Definitions

“Annual Facilities Condition Survey” means an annual report capturing the current condition of all building systems, equipment, materials.

"Consulate Office Building (COB)" means the building of the Consulate used for official U.S. Government activities.

“Consular General Residence (CGR)” means the designated official residence of the Consul General or Principal Officer.

“CMP” is Comprehensive Maintenance Plan.

“COR” means Contracting Officer Representative

“Daily” means 5 days per week, on each non-holiday workday.

“Emergency Repair” An emergency repair is an unplanned maintenance implemented in an urgent situation to address a broken or malfunctioning item.

The goal is to restore essential operations quickly and efficiently to protect against life safety risks, minimize critical systems downtime, prevent destruction or dilapidation to real property or structural appurtenances, and prevent immediate and substantial damage.

“Emergency Services” are task orders which require immediate attention. May involve working other than normal workdays or hours. The Contractor shall be required to respond to calls within 2 hours and take action to minimize emergency.

“Execution Plan” is submitted by the Contractor and defines the methods and disciplines used to carry out the maintenance plan as provided in Section 7.9

Comprehensive Maintenance Plan.

“General instructions” mean those instructions, directives, and guidelines that apply to all employee maintenance personnel.

“GTM” means Government Technical Monitor who monitors the day-to-day actions of the Contractor.

“HVAC” means Heating/Ventilating/Air Conditioning.

“Mansfield House Compound (MHC)” means the U.S. Government owned residential premises designated as the Mansfield Housing Compound.

“Major Repairs” means work that requires specialized trades or materials with labors hours exceeding 40-hours.

“PM” means Preventive Maintenance.

“Working Hours” 0800 to 17:30, Monday through Friday, except U.S. and

Japanese holidays.

"Routine Maintenance and Repair" entails the preserving of U.S. Government-owned buildings and property in an acceptable, working state and includes day-to-day electrical and plumbing work, and the purchase of maintenance stock.

"Scheduled Maintenance Services" includes all routine maintenance functions identified in Section 7.9 Comprehensive Maintenance Plan.

“Unscheduled Corrective Maintenance/Repair Services” includes minor maintenance and repair services which are not identified in Section 7.9

Comprehensive Maintenance Plan and arise on an as-needed basis throughout the agreement period.

“U.S. Consulate General Osaka-Kobe” means the United States diplomatic facility in Osaka, Japan, including all associated buildings, grounds, systems, and mission owned infrastructure under the authority of the Consulate General or Principal

Officer.

"WO" stands for Work Orders and is a computerized system for management and maintenance of the real property and equipment. It is a system developed by and for the U.S. Government. The system generates preventive maintenance tasks as

Scheduled Work Orders.

7.4 Execution Plan

The Contractor shall provide an Execution Plan to carry out the maintenance as shown in Section 7.9 Comprehensive Maintenance Plan. These duties and responsibilities are described in Section 7.6 below. The Contractor shall provide a draft of the Execution Plan to the COR or ACOR for review within 3C days after award.

7.5 Location Service Kind of Personnel

A sample listing of locations, kinds of services, and personnel by category, is provided in Section 7.9 Comprehensive Maintenance Plan.

7.6 Duties and Responsibilities

Outline of Electrical/HVAC/Plumbing/Other Mechanical Services to be

Performed: (U.S. Government-owned and long-term lease): Services to be performed shall include those outlined below. Damage or situations requiring major or specialized remedial services shall promptly be brought to the attention of the COR or the GTM, and efforts shall be made to minimize such trouble or damage until proper corrective action can be taken. Major and specialized repairs shall be carried out by the U.S. Government, independent of this agreement.

Services to be performed as part of scheduled maintenance to include:

7.6.1 Electrical

(1) Monitoring the operating condition of all systems and equipment in the central station, substations and machine rooms during the office hours.

(2) The Contractor shall, where necessary, replace electrical related items, such as power outlets, circuit breakers, fuses, ballasts, light bulbs, lamps, lighting fixtures, switches, outlets, sensors, appliance parts, etc. The U.S.

Government shall furnish the electrical materials. The Contractor shall request the COR or GTM to supply those electrical materials for replacement, identifying manufacturer, type, model, item numbers in written document (material requisition).

(3) In an emergency, taking all possible measures to prevent hazards, ensure safety and maintain property. Promptly reporting to the COR and GTM, or to the U.S. Consulate General Osaka-Kobe Duty Officer when the COR or

GTM are unavailable.

7.6.2 HVAC

(1) Operating the Heating/Ventilation/Air Conditioning (HVAC) systems according to the pertinent seasonal cooling/heating requirements as prescribed by the COR/GTM.

(2) Providing seasonal (i.e. off-, pre-, and post-season) servicing on the heating and air-conditioning plant equipment.

(3) Making insulation tests, adjusting relays, resetting circuit breakers, cleaning contact surfaces.

(4) Making minor repairs to the systems and their equipment in accordance with scheduled and unscheduled work orders. Replacement parts (other than those provided by the manufacturer under warranty or other arrangement) will be furnished by the U.S. Government.

(5) Keeping records on power consumption and operation, maintenance, repair of major equipment, as defined by U.S. Consulate General Osaka-Kobe, in accordance with working hours: these records shall remain the property of the U.S. Government and be available for inspection by the COR/GTM at any time.

(6) Inspecting pumps for abnormal temperature, vibration, noise, and other trouble symptoms, and adjust/repair as necessary to manufacturer's specification.

(7) Inspecting valves for restriction, leaks and other trouble symptoms, and adjusting as necessary.

(8) Inspecting cooling towers, checking condition of cooling water, if dirty replacing with clean water. Cleaning strainers when replacing cooling water.

Ensuring that the water treatment equipment is properly working and that the water is being treated in accordance with manufacturer's recommendations.

(9) Perform Annual Boiler maintenance recommended by the manufacturer

(pre-season).

(10) Perform Annual Chiller maintenance recommended by the manufacturer (pre-season).

(11) Performing periodic cleaning, washing, and/or replacing of all air filters for air handling and fan coil units at all properties. The terms

"cleaning" means "dusting" where un-washable filters are used, "washing", where washable filters are used and "replacing" where un-washable/throwaway filters are used. Replacements will be provided by the

U.S. Government. The evaporator and condenser fins/coils shall also be cleaned in accordance with the manufacturer's instructions. Air filters shall be cleaned monthly for Consulate Office Building (COB) and quarterly for

Mansfield House Compound (MHC).

(12) Inspecting all HVAC work including pipes, all types of strainers, air ducts , valves of all types, pressure gauges, thermometers, dampers, fittings, drainpipes, drainage systems, wastewater and sewer lines, traps, catch basins for clogging and loose joints, restrictions, leaks, and other faulty conditions;

providing routine servicing such as retightening, caulking, lubricating, snake/jet wash the drainage system, and performing first response maintenance. All supplies and equipment (except ordinary tools such as screwdrivers, wrenches, etc.) needed for the repairs shall be furnished by the

U.S. Government, subject to the approval of the COR.

7.6.3 Plumbing

(1) Inspecting all plumbing work including pipes, valves, fittings, drainpipes, drainage systems, wastewater and sewer lines, traps, catch basins, toilet fixtures, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions; providing routine servicing such as retightening, caulking, lubricating, snake/jet wash the drainage system, and performing first response maintenance. All supplies and equipment (except ordinary tools such as screwdrivers, wrenches, etc.) needed for the repairs shall be furnished by the U.S. Government, subject to the approval of the

COR.

(2) Inspecting and servicing sprinklers, fire pumps, domestic hot water heaters, and water coolers to maintain in good and proper working order.

(3) Maintaining continuous records of water consumption for inspection by the

COR/GTM at any time; such records to remain the property of the

Government.

7.6.4 Other Mechanical

(1) Inspecting all fire extinguishers, fire extinguishing systems, and smoke and heat detectors in all common areas once a month for proper operation and reporting the results to the COR/GTM. For Mansfield House Compound

(MHC) residences, inspecting all fire extinguishers, fire extinguishing systems, and smoke and heat detectors during quarterly preventative maintenance inspections. The date of each inspection shall be stamped on the tag attached to each piece of equipment.

(2) In case of elevator failure or trouble, promptly notify the COR/GTM and the Contracting Officer.

(3) Emergency Generators - Inspecting and maintaining generators, starter panels, direct current source equipment, underground storage tanks and diesel engines, including operation sequence and safety devices in accordance with Section 7.9 Comprehensive Maintenance Plan instructions.

7.6.5 Electrical/Mechanical Installations to be Operated and Maintained

See Section 7.9 Comprehensive Maintenance Plan for a representative sampling of the systems and equipment to be operated and maintained.

7.6.6 Miscellaneous Maintenance, Moving and Repair Services (All properties)

The Contractor shall provide day-to-day maintenance and repair services for all

U.S.

Government-owned/properties, systems, and equipment as directed by

COR/GTM. Additionally, Contractor will provide non-maintenance labor only services related to simple set up and tear down of room set ups, occasionally moving furniture and appliances, delivering and pickup of temporary residence supplies, and event setup support.

At short-term leased residences, the contractor shall provide seismic bracing of furniture and moveable items. Frequency shall generally be once per residence when a new resident moves in.

The detailed work requirements and instructions including emergency works shall be provided by the COR/GTM to the Contractor's Liaison who shall…