Building 305 a/v replacement

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is seeking to procure audio/visual equipment replacement services for Building 305 auditorium at the Dayton VA Medical Center. The project involves providing labor, equipment, and materials to replace outdated A/V system components including wireless microphone systems, audio DSP components, control systems, touch panels, and a new projector while enabling Microsoft Teams integration for hybrid events. Contractors must be authorized original equipment manufacturer (OEM) dealers, registered in the System for Award Management (SAM), and provide new equipment covered by manufacturer warranties. The contract will be awarded on a best value basis, with technical capability, delivery, and past performance weighted more heavily than price. Quotes must be submitted electronically to rachelle.hamer@va.gov by September 24, 2025, at 5:00 PM EST, just two days after the solicitation was posted on September 22, 2025.

This unrestricted solicitation does not utilize any set-aside designations and falls under NAICS code 334310 (Audio and Video Equipment Manufacturing) with a size standard of 750 employees. No incumbent contractors or current service providers are identified in the solicitation materials. The contract does not specify award values or budget ranges, focusing instead on technical requirements for the auditorium upgrade. Equipment delivery will be made to the warehouse at 4100 West Third Street, Dayton, OH 45428, during normal business hours, with the contractor required to provide maintenance and support for the first year following installation. The place of performance is located in Dayton, Ohio 45428, specifically targeting the Building 305 auditorium which appears to accommodate approximately 150-200 people based on the facility images provided.