CS 36C25025Q0969.docx

1. General: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, 13 and as supplemented with additional information included in this notice. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C25025Q0969, in accordance with FAR Parts 12.603 and 13.5. This announcement constitutes the only solicitation; QUOTES ARE BEING REQUESTED and a written solicitation will not be issued. Awards resulting from the (RFQ) will be based on Best Value to the Department of Veterans Affairs giving consideration to: Technical, delivery, past performance, and Price. This acquisition is Unrestricted, the North American Industry Classification System (NAICS) code is 334310 and has a size standard of 750 employees. The solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2025-05, effective August 7, 2025.

1. Line Item(s):

MATERIALS - HIGH-LEVEL COST ESTIMATE

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 6150 - Miscellaneous Electric Power and Distribution Equipment

MANUFACTURER PART NUMBER (MPN): MATERIALS

NATIONAL STOCK NUMBER: MATERIALS

LOCAL STOCK NUMBER: MATERIALS

LABOR - HIGH-LEVEL COST ESTIMATE

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: 6150 - Miscellaneous Electric Power and Distribution Equipment

MANUFACTURER PART NUMBER (MPN): LABOR

NATIONAL STOCK NUMBER: LABOR

LOCAL STOCK NUMBER: LABOR

1. Statement of Work:

1. Background.

The audio/visual (A/V) equipment is outdated and starting to fail in the auditorium of Building 305. This room hosts various events from standard meetings and training, to swearing in new members of the Executive Leadership Team (ELT) and has the ability to make these events available to be attend online thru Microsoft Teams.

2. Scope.

The contractor shall provide all labor, equipment, materials, and supervision necessary to upgrade the A/V system in the Building 305 auditorium. Work includes removal and replacement of specified components, installation of new equipment, programming, integration, testing, and training to ensure full system functionality. The upgrade shall include, but is not limited to, the following:

· Remove the audio mixing board, control system components, stage-mounted input plate, and audio DSP components.

· Retain the existing audio amplifiers, speakers, Pan/Tilt/Zoom camera, and the audio mixing board desk USB output plate.

· Install three new wireless microphone receivers to replace the existing units. Provide two wireless handheld microphones and three wireless lavaliere microphones. Ensure up to three microphones can be paired with the receivers and that audio levels can be adjusted. Extend receiver antennas outside the equipment rack.

· Install new audio DSP components and a new control and switching system.

· Retain the existing Blu-ray player and CD player; provide new HDMI input plates on the audio mixing board desk and the front of the stage.

· Provide and program a new wired 10” diagonal control system touch panel on the audio mixing board desk for intuitive operation.

· Provide a mobile podium equipped with a gooseneck microphone and a second wired 10” diagonal control system touch panel. Connect both to a new input plate at the front of the stage.

· Replace the existing projector with a new 7000 ANSI Lumen projector featuring WUXGA (16:10) native resolution and a middle throw zoom lens.

3. Specific Tasks.

· Materials

· Installation

· After new system is installed, verify it works with Microsoft Teams

· Verify microphones can work in all areas of the auditorium

· Follow up with customer when installation is complete, to go over system

· Provide maintenance and support during install and first year.

4. Place of Performance.

The supplies shall be delivered to the warehouse.

Dayton VA Medical Center 4100 West Third St.

Building 143 Dayton, OH 45428

1. Delivery Schedule. All deliveries to be completed during normal business hours, Monday through Friday 0800-1630 except federal holidays and emergency issues.

6. Government Holidays.

National holidays observed by the Federal Government are as follows:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also, included would be any day specifically declared by the President.

3. Applicable Provisions and Clauses:

The following clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions - Commercial Items, with the following added as addenda to the clause, 52.212-4; Addendum to 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.203-3; 52.203-6 (Alt 1); 52.204-4; 52.209-6; 52.209-9; 52.216-18 (a) replace the last sentence with: Such orders may be issued from date of award through date of last date.; 52.219-8; 52.219-28; 52.222-3; 52.222-19; 52.222-21; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.222-40; 52.223-18; 52.225-5; 52.225-13; 52.232-33; 52.232-36; 52.242-13; 52.252-2 insert:

https://www.acquisition.gov/Far/loadmainre.html; 52.252-6; 852.203-70; 852.203-71; 852.215-71; 852.219-9; 852.219-71; 852.232-72; 852.246-70; 852.246-71.

The following provisions apply to this acquisition: 52.211-6; 52.212-1, Instructions to Offerors-Commercial; 52.216-1; 52.225-18; 52.233-2; 852.211-73; 852.215-70; 852.233-70; 852.233-71; 852.233-71 (note); 852.252-70; 852.270-1; 52.225-25; 52.212-2; and 52.212-3.

Offerors shall submit their quote on the attached pricing schedule and shall comply with all instructions contained in FAR 52.212-1, Instructions to Offerors—Commercial Items, with addenda: paragraph (c) change 30 to 60. The provisions at 52.212-2, Evaluation—Commercial Items, add, Award Basis: The following factors shall be used to evaluate offers: technical, delivery, price, and Veteran’s Involvement. Technical, delivery, and Veteran’s Involvement combined is more important than price. A completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items shall be included with the offer.

5. Procedure for submitting documents to the Department of Veterans Affairs:

DOCUMENTS THAT ARE TO BE PROVIDED TO THE CONTRACTING OFFICER WILL BE SUBMITTED USING THE APPROPRIATE VEHICLE BELOW.

email: rachelle.hamer@va.gov

6. Submission of Offer:

All information shall be submitted in the manner described below and offerors who do not submit all information may not be considered for award.

0. Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

0. F.O.B. shall be destination.

0. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

0. CONTRACTORS MUST STATE THEIR BUSINESS SIZE when submitting their quote AND if the item is on a FSS/GSA schedule awarded to the Contractor include the schedule information on your quote.

0. RESPONSES ARE DUE: Wednesday, September 24, 2025 at 5PM EST. Offers will only be accepted electronically via e-mail to rachelle.hamer@va.gov. Enter “RFQ 36C25025Q0969 | Building 411 A/V” in the email subject line.

7. Evaluation of offer.

This is a competitive Request for Quotes (RFQ) that will be evaluated under FAR Parts 12 and 13. The Government will issue a Firm Fixed Price, purchase order, resulting from this solicitation to the responsible offeror whose offer conforms to the requirements within this solicitation and will be the most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Price Technical (capability of offeror to meet the Government’s needs) Delivery Past Performance – Past performance will be evaluated through the Past Performance

The evaluation will be rated on capabilities information submitted and specifications of requirements from the Statement of Work (SOW).

An Offeror’s initial offer should contain the best terms from a price and technical standpoint. Offerors are reminded that representatives from your company SHALL NOT contact any Cleveland VAMC personnel to discuss this RFQ during the solicitation and evaluation process.