Brand Name or Equal - Portable HVAC Units
Closed Solicitation Posted
- Solicitation number
- FA480025QA136
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- Hampton, Virginia 23666, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command's 733rd Civil Engineer Squadron is procuring four portable HVAC units through a combined synopsis/solicitation to reduce reliance on rental equipment and improve response time during cooling system outages. The requirement includes two 10-ton units and two 5-ton units, with Coleman brand name (PN-ZJ120N18R2A1BAA1A3) or equivalent products acceptable, provided they meet specific voltage, refrigerant (R-410A), and condition requirements for new or used units manufactured in 2023 or newer. The solicitation utilizes a Request for Quote structure with best value evaluation criteria focusing on price and technical capability, leading to a firm fixed-price contract award. Questions must be submitted by September 17, 2025 at 4:00 PM ET to designated Air Force contacts A1C Rebeca Ruji or SSgt Jaquori Brooks, with formal quotes due September 19, 2025 at 2:00 PM ET. The government has indicated that funds are not currently available and reserves the right to cancel the solicitation without obligation to reimburse offerors.
This procurement is designated as a Total Small Business set-aside under NAICS code 333415 (Air-Conditioning and Warm Air Heating Equipment Manufacturing) with a size standard of 1,250 employees. No incumbent contractors are identified in the solicitation documents, and no specific contract value or budget range has been disclosed by the government. The four units will be delivered to three separate locations within a 90-day period after receipt of order: Building 860 and Building 1006 at Monroe Avenue in Newport News, VA will each receive one 10-ton unit, while Building 648 on Washington Boulevard at Fort Eustis, VA will receive both 5-ton units. The place of performance is listed as Hampton, VA 23666, encompassing the Joint Base Langley-Eustis area. Recent clarifications confirm that installation services are not required, electric heat pump units are acceptable alternatives to gas heating, and the units do not need to be mounted on wheeled carts despite the portable requirement.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for 4 portable HVAC units: two 10-ton and two 5-ton. Brand name Coleman (PN-ZJ120N18R2A1BAA1A3) OR EQUIVALENTS are acceptable. See the specifications below for "or equal" specifications, along with the attached SOW.
Or Equal Specifications:
5-Ton Units:
Voltage: 208/230-1-60
Power Connection: NEMA 6-50P
Refrigerant: R-410A
New, or a used unit in good condition with a manufacture date of 2023 or newer
Portable/wheeled
10-Ton Specifications:
Voltage: 208/230-3-60
Controls: Stand Alone Smart Equipment
Refrigerant: R-410A
New, or a used unit in good condition with a manufacture date of 2023 or newer
Heating Capacity: 180 MBH
For questions and formal quote submissions please email A1C Rebeca Ruji at rebeca.ruji.1@us.af.mil or SSgt Jaquori Brooks at Jaquori.brooks@us.af.mil.
Questions should be sent by 17 September 2025 4:00pm ET and formal quotes by 19 September 2025 2:00pm ET .
09/18/2025 Responses to questions have been added to the attachments.
Update #1 ·
This is a combined synopsis/solicitation for 4 portable HVAC units: two 10-ton and two 5-ton. Brand name Coleman (PN-ZJ120N18R2A1BAA1A3) OR EQUIVALENTS are acceptable. See the specifications below for "or equal" specifications, along with the attached SOW.
Or Equal Specifications:
5-Ton Units:
Voltage: 208/230-1-60
Power Connection: NEMA 6-50P
Refrigerant: R-410A
New, or a used unit in good condition with a manufacture date of 2023 or newer
Portable/wheeled
10-Ton Specifications:
Voltage: 208/230-3-60
Controls: Stand Alone Smart Equipment
Refrigerant: R-410A
New, or a used unit in good condition with a manufacture date of 2023 or newer
Heating Capacity: 180 MBH
For questions and formal quote submissions please email A1C Rebeca Ruji at rebeca.ruji.1@us.af.mil or SSgt Jaquori Brooks at Jaquori.brooks@us.af.mil.
Questions should be sent by 17 September 2025 4:00pm ET and formal quotes by 19 September 2025 2:00pm ET .
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