SR 5073728 - SOW - Portable HVAC Units Purchase final.pdf

Statement of Work

(SOW)

“Four Portable HVAC Units

(Located at B648, B860, and B1006)” at

Joint Base Langley-Eustis

“Rev. 2, 03 Sep 2025”

1. Introduction

1.1. Mission: 733 CES is responsible for providing cooling to facilities on Ft Eustis. When a facility’s HVAC system fails 733 CES must provide temporary cooling capabilities to the facilities until the facility’s permanent HVAC system can be repaired or replaced.

1.2. Background: Ft Eustis regularly experiences a number of HVAC outage throughout the year. These have typically been addressed by renting temporary HVAC units, but this is expensive and can drain resources and time – especially when rentals need to be extended multiple times due to delays in repairs or replacement projects. The purchase of these units will help address this and give us additional options for temporary cooling.

1.3. Scope: Acquire 4 Portable HVAC units (Two 10-ton and Two 5-ton) to allow 733 CES to reduce reliance on rental HVAC units during system outages. The acquisition of these units will also allow 733 CES to have a faster response time and provide additional options for addressing cooling outages.

2. General Requirements

2.1. Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2. Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays. Work hours are from 0800 to 1700 local Eastern Standard time.

3. Product Specifications & Installation Requirements

3.1. The contractor must provide 4 portable/relocatable HVAC units of the following Brand Names or Equal to the following specifications: Two 10-ton, Coleman ZJ120N18R2A1BAA1A3; and Two 5-ton MovinCool Climate Pro K60. Or equal compliance is met with the following characteristics:

3.1.1. Specifications for the two 5-Ton Units:

3.1.1.1. MovinCool Climate Pro K60 or alternate brand/model with equivalent capacity, voltage, and features.

3.1.1.2. Voltage: 208/230-1-60

3.1.1.3. Power Connection: NEMA 6-50P

3.1.1.4. Refrigerant: R-410A

3.1.1.5. New, or a used unit in good condition with a manufacture date of 2023 or newer

3.1.1.6. Portable/wheeled

3.1.2. Specifications for the two 10-Ton Units:

3.1.2.1. Coleman model: ZJ120N18R2A1BAA1A3 or alternate brand/model with equivalent capacity, voltage, and features.

3.1.2.2. Voltage: 208/230-3-60

3.1.2.3. Controls: Stand Alone Smart Equipment

3.1.2.4. Refrigerant: R-410A

3.1.2.5. New, or a used unit in good condition with a manufacture date of 2023 or newer

3.1.2.6. Heating Capacity: 180 MBH

4. Special Requirements

4.1. Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 Units are to be delivered to the following locations as listed below:

4.3.1.1 B860

4.3.1.1.1 Address: 860 Monroe Ave, Newport News, VA 23604

4.3.1.1.2 One 10-ton unit

4.3.1.2 B1006

4.3.1.2.1 Address: 1006 Monroe Ave, Newport News, VA 23604

4.3.1.2.2 One 10-ton unit

4.3.1.3 B648

4.3.1.3.1 Address: 648 Washington Blvd, Fort Eustis, VA 23604

4.3.1.3.2 Two 5-ton units

4.4 Government Furnished Material: N/A

4.5 Applicable Directives: N/A