Bloomington MN Great Wolf Lodge Family Retreat
Closed Solicitation Posted
- Solicitation number
- FA452826QPKB8
- Agency
-
Global Strike Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Bloomington, Minnesota 55425, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Global Strike Command, through the 5th Maintenance Group Chaplain Corps at Minot Air Force Base, seeks event planning and facilitation services for a Single Airmen & Family Retreat at Great Wolf Lodge in Bloomington, Minnesota, with quotes due August 19, 2026 at 2:00 p.m. CDT. This procurement is 100% set aside for small business concerns.
The event will accommodate approximately 56 military personnel and family members on either September 18–21 or September 24–27, 2026. The contractor must provide 20 sleeping rooms with a minimum of two Queen beds each, water park access (via armband room key) for all participants, five meal vouchers per person totaling a maximum of $100 per person covering breakfast on Saturday and Sunday and dinner on Thursday, Friday, and Saturday (full buffet-style meals with specified components delivered to the hotel general session room), a general session meeting room equipped with audio/visual support, projector with computer connectivity, podium/lectern, coffee, and water service available 0800–1030 on days two and three, and chartered bus transportation for up to 56 passengers with scheduled service between Minot AFB and Great Wolf Lodge, Mall of America, and West Acres Mall in Fargo, North Dakota. All food and beverage pricing must include delivery, service charges, labor fees, and union labor fees. The contractor shall designate a contract manager and alternates with full authority and English language proficiency prior to contract start. The Government reserves the right to reschedule with five business days' notice at no additional cost and may provide fair consideration for total cancellation. NAICS code is 561920, Convention and Trade Show Organizers. Award will be made to the offeror representing best value, considering price, past performance, and specification compliance. Quotes must be emailed to rylan.stafford@us.af.mil and nitra.latta.2@us.af.mil. Funds are not presently available; no award will be made unless funds become available.
Notice text
3 versions
Update #3 · Latest ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with Revolutionary Far Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA452826QPKB8 is issued as a request for quotation (RFQ) for event planning services. The 5th Maintenance Group (5 MXG) True North Chaplain has a requirement for a contractor to facilitate events for a Single Airmen & Family Retreat at the Great Wolf Lodge in Bloomington MN September 24-27, 2026, in accordance with the attached Performance Work Statement (PWS).
This acquisition is 100% set aside for small business concerns. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561920. The Small Business Size Standard associated with this NAICS is $20.0M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Line Items:
1. Hotel Rooms (20 two-queen-bed rooms for 3 nights with waterpark access/passes included)
2. Meal Vouchers (5 per person for 56 people to cover 3 Breakfasts & 2 Dinners)
3. Conference/Meeting Room for Trainings (includes audio/visual support and coffee/water per the PWS)
4. Transportation
5. Event Planning & Management
NOTICE TO OFFERORS: Funds are not presently available for this effort. No award will be made until, and unless, funds become available. The Government reserves the right to cancel this requirement, either before or after the closing date. In the event the Government cancels this requirement, the Government has no obligation to reimburse an offeror for any costs.
Quotes are due no later than 2:00 p.m. CDT on August 19, 2026. Quotes must be emailed to rylan.stafford@us.af.mil AND nitra.latta.2@us.af.mil.
AMENDMENT 0001: The dates of the event have been changed to 18-21 September OR 24-27 September 2026. See attached amended PWS and Questions and Answers. FAR provision 52.212-2 Evaluation—Commercial Products and Commercial Services is incorporated. The following factors will be used to evaluate offers: Price, Technical, and Past Performance. Technical acceptabiilty will be determined by the offeror's compliance with required specifications and this RFQ.
AMENDMENT 0002: Transportation is added as a separate line item and coffee/water is included in the meeting room line item. Updated PWS is attached clarifying the meal vouchers.
Award will be made to the offeror whose quote represents the best value to the Government. Best value will be determined by considering price, past performance, and compliance with required specifications and this RFQ.
Update #2 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with Revolutionary Far Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA452826QPKB8 is issued as a request for quotation (RFQ) for event planning services. The 5th Maintenance Group (5 MXG) True North Chaplain has a requirement for a contractor to facilitate events for a Single Airmen & Family Retreat at the Great Wolf Lodge in Bloomington MN September 24-27, 2026, in accordance with the attached Performance Work Statement (PWS).
This acquisition is 100% set aside for small business concerns. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561920. The Small Business Size Standard associated with this NAICS is $20.0M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Line Items:
1. Hotel Rooms (20 two-queen-bed rooms for 3 nights with waterpark access/passes included)
2. Meal Vouchers (5 per person for 56 people to cover 3 Breakfasts & 2 Dinners)
3. Conference/Meeting Room for Trainings
4. Water/Coffee for Trainings
5. Event Planning & Management
NOTICE TO OFFERORS: Funds are not presently available for this effort. No award will be made until, and unless, funds become available. The Government reserves the right to cancel this requirement, either before or after the closing date. In the event the Government cancels this requirement, the Government has no obligation to reimburse an offeror for any costs.
Quotes are due no later than 2:00 p.m. CDT on August 19, 2026. Quotes must be emailed to rylan.stafford@us.af.mil AND nitra.latta.2@us.af.mil.
AMENDMENT 0001: The dates of the event have been changed to 18-21 September OR 24-27 September 2026. See attached amended PWS and Questions and Answers. FAR provision 52.212-2 Evaluation—Commercial Products and Commercial Services is incorporated. The following factors will be used to evaluate offers: Price and Past Performance.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with Revolutionary Far Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA452826QPKB8 is issued as a request for quotation (RFQ) for event planning services. The 5th Maintenance Group (5 MXG) True North Chaplain has a requirement for a contractor to facilitate events for a Single Airmen & Family Retreat at the Great Wolf Lodge in Bloomington MN September 18-21, 2026, in accordance with the attached Performance Work Statement (PWS).
This acquisition is 100% set aside for small business concerns. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561920. The Small Business Size Standard associated with this NAICS is $20.0M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Line Items:
1. Hotel Rooms (20 two-queen-bed rooms for 3 nights with waterpark access/passes included)
2. Meal Vouchers (5 per person for 56 people to cover 3 Breakfasts & 2 Dinners)
3. Conference/Meeting Room for Trainings
4. Water/Coffee for Trainings
5. Event Planning & Management
NOTICE TO OFFERORS: Funds are not presently available for this effort. No award will be made until, and unless, funds become available. The Government reserves the right to cancel this requirement, either before or after the closing date. In the event the Government cancels this requirement, the Government has no obligation to reimburse an offeror for any costs.
Quotes are due no later than 2:00 p.m. CDT on August 19, 2026. Quotes must be emailed to rylan.stafford@us.af.mil AND nitra.latta.2@us.af.mil.
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