Black Hills VHA Health Care System Document Shredding Solicitation
Closed Solicitation Posted
- Solicitation number
- 36C26327Q0001
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Fort Meade, South Dakota 57741, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 23, sought commercial document destruction services for the Black Hills VA Health Care System, with a question deadline of August 28, 2026, and an offer deadline of September 15, 2026; however, Amendment 0003, effective September 23, 2026, cancelled the solicitation due to no acceptable offers received.
The procurement was unrestricted with no set-aside. Place of performance encompasses three locations: Fort Meade VA Campus (113 Comanche Road, Fort Meade, SD 57741), Hot Springs VA Campus (500 North 5th Street, Hot Springs, SD 57747), and Rapid City CBOC (2165 Promise Road, Rapid City, SD 57701). The contract structure was a single-award IDIQ with a five-year ordering period: base year October 1, 2026 through September 30, 2027, plus four option years. The ceiling was $340,000 with a minimum guarantee of $1,000.
Pricing was structured solely on actual pounds of documents destroyed, billed monthly with no separate weekly service, pickup, container, or minimum charges permitted. Historical data indicated approximately 44,551 pounds across all three facilities in fiscal year 2026, with Fort Meade accounting for 49,000 pounds annually, Hot Springs 24,200 pounds annually, and Rapid City CBOC 5,900 pounds annually. Services required weekly scheduling at Fort Meade and Hot Springs, every other week at Rapid City, between 7:00 AM and 3:30 PM Monday through Friday. The contractor must provide cross-cut shredding producing 1x5 millimeter particles or smaller, complying with VA Directive 6371. All contractor personnel required VA security badging, background investigation, drug screening, and completion of HIPAA and facility access training. A Business Associate Agreement compliant with HIPAA was mandatory. The NAICS code was 561990, All Other Support Services; PSC code was R614, Support—Administrative: Paper Shredding.
Notice text
4 versions
Update #4 · Latest ·
This is the notice of the publication of the Black Hills VA Health Care System document destruction Solicitation (Solicitation #: 36C26327Q0001).
The question deadline is 08/28/2026, 17:00 Central Time.
The offer deadline is 09/15/2026, 17:00 Central Time.
Amendments:
Amendment 0001 has been published responding to vendor questions and extending the offer deadline to the one listed above to provide additional time to respond to received vendor questions.
Amendment 0002 has been published responding to remaining vendor questions and extending the offer deadline to the one listed above.
Amendment 0003 has been published cancelling this solicitation. This solicitation is cancelled.
See solicitation addendum to instructions for offerors for site visit details.
Read all of the directions very carefully and make sure to follow them. Make sure to pay extra attention to the Addendum to Instructions to Offerors FAR 52.212-1 for offer submission instructions.
Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out of date forms or information
Update #3 ·
This is the notice of the publication of the Black Hills VA Health Care System document destruction Solicitation (Solicitation #: 36C26327Q0001).
The question deadline is 08/28/2026, 17:00 Central Time.
The offer deadline is 09/15/2026, 17:00 Central Time.
Amendments:
Amendment 0001 has been published responding to vendor questions and extending the offer deadline to the one listed above to provide additional time to respond to received vendor questions.
Amendment 0002 has been published responding to remaining vendor questions and extending the offer deadline to the one listed above.
See solicitation addendum to instructions for offerors for site visit details.
Read all of the directions very carefully and make sure to follow them. Make sure to pay extra attention to the Addendum to Instructions to Offerors FAR 52.212-1 for offer submission instructions.
Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out of date forms or information
Update #2 ·
This is the notice of the publication of the Black Hills VA Health Care System document destruction Solicitation (Solicitation #: 36C26327Q0001).
The question deadline is 08/28/2026, 17:00 Central Time.
The offer deadline is 09/11/2026, 17:00 Central Time.
Amendments:
Amendment 0001 has been published responding to vendor questions and extending the offer deadline to the one listed above to provide additional time to respond to received vendor questions.
See solicitation addendum to instructions for offerors for site visit details.
Read all of the directions very carefully and make sure to follow them. Make sure to pay extra attention to the Addendum to Instructions to Offerors FAR 52.212-1 for offer submission instructions.
Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out of date forms or information
Update #1 ·
This is the notice of the publication of the Black Hills VA Health Care System document destruction Solicitation (Solicitation #: 36C26327Q0001).
The question deadline is 08/28/2026, 17:00 Central Time.
The offer deadline is 09/04/2026, 17:00 Central Time.
See solicitation addendum to instructions for offerors for site visit details.
Read all of the directions very carefully and make sure to follow them. Make sure to pay extra attention to the Addendum to Instructions to Offerors FAR 52.212-1 for offer submission instructions.
Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out of date forms or information
Files
| File | Type | Posted |
|---|---|---|
| S06 Solicitation Cancellation Amendment 36C26327Q0001 0003.docx | DOCX document | |
| S02 Shredded Paper Weight Production.xlsx | XLSX spreadsheet | |
| S06 Response to Vendor Questions 36C26327Q0001 0002.docx | DOCX document | |
| S06 Response to Vendor Questions 36C26327Q0001 0001.docx | DOCX document | |
| S02 Document Destruction BHHCS 36C26327Q0001.docx | DOCX document | |
| NARA Records Management Language.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| S216--Houston Doc Destruction Service (Shredding) | Veterans Integrated Service Network 16 | No set-aside | |
| S222--Hazardous & Universal Waste Disposal Service | Veterans Integrated Service Network 19 | Service-Disabled Veteran-Owned Small Business | |
| NAVSUP HQ & BSC Shredding Services FY27 | Naval Supply Systems Command | No set-aside | |
| S205--General Waste & Recycling Removal Services - Detroit PoP 04/01/2032 | Veterans Integrated Service Network 10 | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity