S06 Response to Vendor Questions 36C26327Q0001 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

09-01-2026

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

To all Offerors/Bidders

36C26327Q0001 08-19-2026

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-11-2026 17:00 CDT See CONTINUATION Page

CONTINUATION PAGE

The purpose of this modification is to respond to vendor questions and extend the offer deadline to the hour and date in box 11 of the SF30 to provide additional time to respond to vendor questions.

Vendor questions in bold, VA responses in red.

1. The price schedule is expressed solely in pounds, while the SOW requires weekly service at all three locations. Please confirm that payment will be based solely on the actual pounds destroyed during each billing period and that no separate weekly service, pickup, container, or minimum charge may be proposed.

Price is confirmed as billed by poundage monthly. Bote that each location requires a monthly report on poundage for Hot Springs VA Medical Center (VAMC), Fort Meade VAMC and Rapid City Community Based Outreach Center (CBOC) as an itemized item included with total poundage billed each month.

1. If little or no material is available for destruction during a particular week, is the contractor still required to physically visit and service each of the three locations that week?

Yes, for the Fort Meade VAMC and the Hot Springs VAMC. The Rapid City CBOC will require visits every other week.

1. Please confirm whether attendance at a site visit is mandatory in order to submit a responsive quote. If so, are additional site visits still available prior to the quote deadline, and may an authorized prospective subcontractor attend on behalf of the prime contractor?

A site visit is not mandatory and no other site visits will be authorized.

1. Please confirm that the quantities in the price schedule are estimates only and that the actual quantity ordered and paid may vary based on actual pounds destroyed.

The quantities listed in the price schedule are estimates based off of historical data and the actual quantity destroyed will vary from year to year.

1. Personnel badging and costs: For subcontractor personnel performing the weekly onsite service, what level of credentialing is anticipated (PIV, non-PIV, or other credential), and what are the current estimated costs per individual for fingerprinting, adjudication/background investigation, badge issuance, or any other required processing?

There are no costs for vendors associated with obtaining a PIV or non-PIV card, however, there are potential costs associated with losing that card.

1. Who requires credentialing: If all onsite document-destruction work is performed by subcontractor personnel and the prime contractor performs only remote contract administration, would the prime contractor's personnel also be required to undergo, PIV/non-PIV badging, or TMS training?

All onsite document-destruction work that is performed by subcontractor or contractor personnel shall require VA fingerprinting, background investigation, and a PIV/Non-PIV Card. Offsite personnel shall not be subject to these requirements.

1. Multiple locations: Will one VA credential authorize an employee to perform services at all three Black Hills VA locations, or is separate credentialing/access approval required for Fort Meade, Hot Springs, and Rapid City?

Yes.

1. Service Contract Labor Standards: FAR 52.222-41 is incorporated into the solicitation, but I was unable to identify an applicable Department of Labor Wage Determination in the solicitation package. Please confirm whether Service Contract Labor Standards apply to the employees performing the shredding services and, if so, provide the applicable Wage Determination number/rates.

I would propose the Document Preparation Clerk (Occupation Code 01070) based on the clerical nature of the position with a wage of $18.81/hour off wage determination 2015-5367 and DCPAS Wage and Salary Appropriated Fund Schedules. I will direct you to the Department of Labor for any confirmations on the appropriate position and wages.

1. Business Associate Agreement: If the prime contractor uses a subcontractor to perform the document destruction services, will the VA Business Associate Agreement be executed only between the VA and the prime contractor, with the applicable requirements flowed down to the subcontractor, or will the subcontractor also be required to execute a separate VA Business Associate Agreement?

The BAA will be between the VA and the Contractor with the requirements flowing down to the subcontractor.

1. Pre-award documentation: Please clarify whether proof of insurance, the Quality Control Plan, personnel/security documentation, and documentation demonstrating compliance with the required final-destruction process must be submitted with the quote, or whether these items are required after award.

The proof of liability insurance, security documentation and documentation demonstrating compliance with final-destruction process will be required after award. Per the Addendum to 52.212-1, the Quality Control Plan and resumes requested under the technical portion of the Contractor’s offer will be required at the time of offer submission.