Biomedical Equipment PM Services for the IHS, Mid-Atlantic Tribal Health Center

The Indian Health Service (IHS), Nashville Area Office, is soliciting bids for Biomedical Equipment Preventative Maintenance (PM) Services for the Mid-Atlantic Tribal Health Center in Charles City, Virginia. The contract requires comprehensive preventive maintenance, calibration, inspection, and repair services for various medical equipment including centrifuges, medical exam tables, scales, freezers, vital monitors, sterilization equipment, and X-ray machines, with services to be performed on-site according to original equipment manufacturer specifications. Key qualifications include active licenses and certifications in biomedical equipment maintenance, a 72-hour response time for critical equipment failures, and the ability to provide detailed service reports within 15 days of maintenance completion. The award will be based on the lowest price technically acceptable (LPTA) evaluation criteria, with vendors required to submit completed SF 1449 forms, price schedules, past performance information for two similar contracts, and documentation of active licenses and certifications by the deadline. The proposal submission deadline is November 20, 2025, at 1:00 pm Central Time via email to Courtney Davis, with all quoters required to possess a Unique Entity ID (UEI) number and active registration in the System for Award Management (SAM).

This solicitation is designated as a 100% small business set-aside under the North American Industry Classification System code 811210 (Electronic and Precision Equipment Repair and Maintenance), with a small business size standard of $34.0 million. The firm-fixed price contract includes a base year of performance from December 1, 2025, through November 30, 2026, with four optional one-year renewal periods extending through November 30, 2030, for a potential five-year contract duration. The contract estimates 100 preventative maintenance service hours annually, with all-inclusive pricing required to cover labor, materials, equipment, tools, travel, lodging, per diem, and fringe benefits at a per-hour rate established by the bidder. Services will be performed at the MATHC facility located at 2401 Roxbury Road, Charles City, Virginia 23030, during normal business hours (Monday through Friday, 8:00 am to 4:30 pm). The Service Contract Act wage determination for Virginia Counties applies to this procurement, with rates varying by occupational classification and including mandated health and welfare contributions, vacation, and paid holiday provisions.