Request for Quotes.pdf
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- Solicitation number
- 75H71526Q00005
About this file
This document is a combined synopsis/solicitation for a 100% small business set-aside Request for Quotation (RFQ) issued by the Indian Health Service (IHS), Nashville Area Office. The solicitation is for Biomedical Equipment Preventative Maintenance (PM) Services for the Mid-Atlantic Tribal Health Center (MATHC) in Charles City, Virginia, with a firm-fixed price contract structure. The period of performance includes a base year from December 1, 2025 to November 30, 2026, with four potential option years extending through November 30, 2030.
Vendors must submit quotes by 1:00 pm Central Time on 11/20/2025 via email to Courtney Davis, including completed sections of SF 1449, a price schedule, past performance information for two similar contracts, and documentation of active licenses and certifications. Award will be based on the lowest price technically acceptable (LPTA) quote that is determined fair and reasonable. All quoters must have a Unique Entity ID (UEI) number and be registered in the System for Award Management (SAM). The North American Industry Classification System code is 811210, with a small business size standard of $34.0M.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions and Answers - Amendment 1.pdf | ||
| SF 30 - Amendment 1.pdf | ||
| Price Schedule.pdf | ||
| SF 1449.pdf | ||
| Provisions and Clauses.pdf | ||
| PWS.pdf | ||
| DOL Wage Determination.pdf |
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Text version
Solicitation No. 75H71526Q00005 Biomedical Equipment PM Services – MATHC
COMBINED SYNOPSIS/SOLICITATION:
THIS SOLICITATION IS A 100% SET-ASIDE FOR SMALL BUSINESSES. This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued.
The Indian Health Service (IHS), Nashville Area Office intends to award a firm-fixed price commercial product/service Requirements Contract in response to this Request for Quotation (RFQ) for Biomedical Equipment Preventative Maintenance (PM) Services for the Indian Health Service, Mid-Atlantic Tribal Health Center (MATHC) in Charles City, VA. The solicitation documents & incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation Overhaul. The associated North American Industry Classification System code is 811210 and the small business size standard is $34.0M.
PRICE SCHEDULE: BIOMEDICAL EQUIPMENT PREVENTATIVE MAINTENANCE SERVICES: the quoted pricing must be all inclusive (to include but not be limited to labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this contract.
Please complete the attached price schedule utilizing your most competitive and reasonable rate:
PURPOSE OF THE CONTRACT: Biomedical Equipment Preventative Maintenance Services for the Indian Health Service, Mid-Atlantic Tribal Health Center in Charles City, Virginia. The vendor shall provide services in accordance with the attached Performance Work Statement.
PERFORMANCE WORK STATEMENT: See Attached
PERIOD OF PERFORMANCE: The estimated period of performance of this contract will be as follows:
Base Year: December 1, 2025 – November 30, 2026 Option Year One: December 1, 2026 – November 30, 2027 Option Year Two: December 1, 2027 – November 30, 2028 Option Year Three: December 1, 2028 – November 30, 2029 Option Year Four: December 1, 2029 – November 30, 2030
INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with HHSAR Clause #352.232-71 “Electronic submission of payment requests” located in the Provisions and Clauses section of this solicitation.
SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.
QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all products/services listed in the solicitation. Quote submissions must include the following items:
1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).
https://www.sam.gov/
2. Attached Price Schedule completed.
3. Past Performance Information – provide a minimum of 2 relevant and recent prior contracts similar to the work being contemplated in the Performance Work Statement.
4. Documentation of active license and certification.
Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.
QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@ihs.gov. Quotes must be received by 1:00 pm Central Time on 11/20/2025.
Please send all communication, including questions and comments on the solicitation, via email to courtney.davis@ihs.gov.
mailto:courtney.davis@ihs.gov mailto:courtney.davis@ihs.gov
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