Bgndrf HVAC replacement and maintenance

The Department of the Interior Bureau of Reclamation seeks replacement of three malfunctioning HVAC systems and five-year quarterly maintenance services at the Brackish Groundwater National Desalination Research Facility, with proposals due September 24, 2026, and questions due September 11, 2026. This is a Total Small Business Set-aside RFQ under NAICS 238220, small business size standard $19.0 million.

Place of performance is 500 La Velle Road, Alamogordo, New Mexico 88310. The contract period runs October 2026 through October 2031. Site visits occurred September 1–3, 2026; attendees included representatives from REIP HVAC LLC, Gateway Mechanical, Access Communications Group LLC, and T-Stat Heating and Cooling. Amendment 0003, effective September 18, 2026, clarifies that bonding requirements apply only to CLIN 010 (construction) and not to maintenance CLINs.

The price schedule comprises a base year HVAC replacement (mobilization, removal and replacement of evaporative and rooftop heat pump units, Trane Controls integration) followed by Year 1 maintenance with equipment evaluation. Year 1 and Option Years 1–4 each include a firm fixed-price maintenance CLIN and a $50,000 not-to-exceed unplanned repairs CLIN with reimbursement for direct labor, materials, equipment, supplies, travel, and taxes. All pricing must be firm fixed for maintenance; no partial pricing proposals will be considered.

Prevailing wage determinations apply under Davis-Bacon Act authority, effective May 18, 2026 (Modification 1) for Otero County, New Mexico, with rates ranging from $12.00 to $43.07 per hour depending on classification, plus fringe benefits.

Offerors must provide a bid guarantee of 20 percent of the quoted price or $80,000, whichever is less. The awardee will provide 100% Performance and Payment Bonds (SF 25 and SF 25-A) for CLIN 010 within ten calendar days of award. Evaluation weighs Technical Capability, Past Performance (including small business participation), and Price approximately equally. Technical submissions must address excavation approach, product sourcing, installation methods, pressure testing, utilization of existing Trane Tracer controls, key personnel certifications, demonstrated similar-project experience, and end-of-life component detection and maintenance logistics capability. Past Performance documentation must include three projects from the last five years (no more than three pages). Contract award is anticipated October 29, 2026.