Site_Visit_Notes_HVAC_Replacement_0002.docx

This is a site visit notes document for a federal HVAC replacement and maintenance solicitation. The document records the details of three site visits conducted on September 1-3, 2026, at 500 La Velle Rd, Alamogordo, NM 88310 for solicitation 140R4026Q0151. The site visits were attended by representatives from four contractor firms: REIP HVAC, LLC; Gateway Mechanical; Access Communications Group, LLC; and T-Stat Heating and Cooling, along with government personnel Malynda and others. During the visits, attendees received a walking tour of the facility that included existing HVAC controls locations, workshop, electrical room, server room housing a Trane BCU unit, mezzanine area, center roof containing ACU-2 and ACU-1 units, and exterior equipment including ECU-1 and OAU-1 units.

The site visit notes indicate that the scope of work was explained to all attendees, and contractors were permitted to take measurements and photographs. The document states that no questions were raised that extended beyond the scope of work and drawings already provided in the solicitation documents, suggesting that the scope was clearly defined in existing solicitation materials. This document serves as an amendment (Amd 0002) to the original solicitation and provides transparency regarding the site visit process and facility assessment conducted for this HVAC replacement and five-year maintenance contract opportunity issued by the Department of the Interior Bureau of Reclamation.