Bellows Air Force Station (Hawaii) - Landscaping and Beautification
Closed Solicitation Posted
- Solicitation number
- FA521525R0017
- Agency
-
Pacific Air Forces
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Waimanalo, Hawaii 96795, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Pacific Air Forces is procuring comprehensive landscaping and beautification services for Bellows Air Force Station (BAFS) in Waimanalo, Hawaii, through solicitation FA521525R0017. The project objectives aim to elevate the landscape to a premier standard by incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features throughout the installation. The work encompasses earthwork, design, environmental coordination, delivery, and installation of irrigation systems, trees, stone walkways, plants, and shrubs, with specific tasks including removing 30 tree stumps, planting various native Hawaiian tree species, installing shrubs along designated areas, developing two gardens totaling 28,364 square feet, and constructing a 50-foot sloped rock wall. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation approach, assessing both technical capability and price proposals. Key deadlines include solicitation questions due by 1:00 PM HST on September 2, 2025, and proposal submissions due by 1:00 PM HST on September 10, 2025, with a pre-proposal site visit having been conducted on August 25, 2025.
This solicitation is set aside 100% for Women-Owned Small Business (WOSB) enterprises with a size standard of $9.5 million under NAICS code 561730 for landscaping services. The government has indicated a rough order of magnitude budget between $500,000 and $1,000,000 for this firm-fixed price contract. The performance period spans from September 19, 2025, to September 18, 2026, with contractors required to complete all work within 365 days from the award date. The contract includes four Contract Line Item Numbers (CLINs) covering general landscaping services, banyan tree installation, walking path construction, and rock wall construction. Work will be performed at Bellows Air Force Station in Waimanalo, Hawaii, which is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base, Okinawa, Japan. The solicitation has undergone multiple amendments to incorporate construction-related provisions and extend deadlines, with recent updates including Davis-Bacon wage determinations and utility maps for contractor reference.
Notice text
8 versions
Update #8 · Latest ·
Updated 9/2/2025: New Questions and Attachments Document added to posting and SF30 for amendment to solicitation.
This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. The solicitation is issued as a Request for Proposals (RFP).
Bellows Air Force Station (BAFS), located in Waimanalo, Hawaii, is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base (AB), Okinawa, Japan.
Project Objectives: To elevate the landscape of Bellows AFS to a premier standard, incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features, resulting in a visually stunning and meticulously maintained environment. This statement of objectives defines the requirements for the Contractor to design, fabricate, and execute landscaping work at Bellows Air Force Station (AFS), HI. This work encompasses earthwork, design, environmental coordination, delivery, and planting of irrigation systems, trees, stone walkways, plants, and shrubs throughout the installation.
27 Aug 2025 Update: This is a formal solicitation amendment that extends the proposal due date and incorporates provisions and clauses to address construction aspects of the requirement. Please see the attached documents for updates.
26 Aug 2025 Update: A formal solicitation amendment is pending to update solicitation documents and to extend the proposal response due date. See below information pending the formal documentation.
A site visit was conducted on 25 Aug 2025. A Site Visit sign in sheet, updated Questions and Answers spreadsheet, and revised solicitation attachments are pending finalization and will be posted as soon as possible.
Solicitation Questions: Vendor questions in relation to this RFQ shall be provided via email to the POCs identified NLT 1:00 PM HST, 02 Sep 2025.
Proposal Response Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified NLT 1:00 PM HST, 10 Sep 2025.
Update #7 ·
Updated 8/28/2025: New Questions and Attachments Document added to posting.
This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. The solicitation is issued as a Request for Proposals (RFP).
Bellows Air Force Station (BAFS), located in Waimanalo, Hawaii, is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base (AB), Okinawa, Japan.
Project Objectives: To elevate the landscape of Bellows AFS to a premier standard, incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features, resulting in a visually stunning and meticulously maintained environment. This statement of objectives defines the requirements for the Contractor to design, fabricate, and execute landscaping work at Bellows Air Force Station (AFS), HI. This work encompasses earthwork, design, environmental coordination, delivery, and planting of irrigation systems, trees, stone walkways, plants, and shrubs throughout the installation.
27 Aug 2025 Update: This is a formal solicitation amendment that extends the proposal due date and incorporates provisions and clauses to address construction aspects of the requirement. Please see the attached documents for updates.
26 Aug 2025 Update: A formal solicitation amendment is pending to update solicitation documents and to extend the proposal response due date. See below information pending the formal documentation.
A site visit was conducted on 25 Aug 2025. A Site Visit sign in sheet, updated Questions and Answers spreadsheet, and revised solicitation attachments are pending finalization and will be posted as soon as possible.
Solicitation Questions: Vendor questions in relation to this RFQ shall be provided via email to the POCs identified NLT 1:00 PM HST, 02 Sep 2025.
Proposal Response Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified NLT 1:00 PM HST, 10 Sep 2025.
Update #6 ·
Updated 8/27/2025
This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. The solicitation is issued as a Request for Proposals (RFP).
Bellows Air Force Station (BAFS), located in Waimanalo, Hawaii, is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base (AB), Okinawa, Japan.
Project Objectives: To elevate the landscape of Bellows AFS to a premier standard, incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features, resulting in a visually stunning and meticulously maintained environment. This statement of objectives defines the requirements for the Contractor to design, fabricate, and execute landscaping work at Bellows Air Force Station (AFS), HI. This work encompasses earthwork, design, environmental coordination, delivery, and planting of irrigation systems, trees, stone walkways, plants, and shrubs throughout the installation.
27 Aug 2025 Update: This is a formal solicitation amendment that extends the proposal due date and incorporates provisions and clauses to address construction aspects of the requirement. Please see the attached documents for updates.
26 Aug 2025 Update: A formal solicitation amendment is pending to update solicitation documents and to extend the proposal response due date. See below information pending the formal documentation.
A site visit was conducted on 25 Aug 2025. A Site Visit sign in sheet, updated Questions and Answers spreadsheet, and revised solicitation attachments are pending finalization and will be posted as soon as possible.
Solicitation Questions: Vendor questions in relation to this RFQ shall be provided via email to the POCs identified NLT 1:00 PM HST, 02 Sep 2025.
Proposal Response Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified NLT 1:00 PM HST, 10 Sep 2025.
Update #5 ·
Updated 8/26/2025
This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. The solicitation is issued as a Request for Proposals (RFP).
Bellows Air Force Station (BAFS), located in Waimanalo, Hawaii, is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base (AB), Okinawa, Japan.
Project Objectives: To elevate the landscape of Bellows AFS to a premier standard, incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features, resulting in a visually stunning and meticulously maintained environment. This statement of objectives defines the requirements for the Contractor to design, fabricate, and execute landscaping work at Bellows Air Force Station (AFS), HI. This work encompasses earthwork, design, environmental coordination, delivery, and planting of irrigation systems, trees, stone walkways, plants, and shrubs throughout the installation.
26 Aug 2025 Update: A formal solicitation amendment is pending to update solicitation documents and to extend the proposal response due date. See below information pending the formal documentation.
A site visit was conducted on 25 Aug 2025. A Site Visit sign in sheet, updated Questions and Answers spreadsheet, and revised solicitation attachments are pending finalization and will be posted as soon as possible.
Solicitation Questions: Vendor questions in relation to this RFQ shall be provided via email to the POCs identified NLT 1:00 PM HST, 02 Sep 2025.
Proposal Response Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified NLT 1:00 PM HST, 10 Sep 2025.
Update #4 ·
Updated 8/22/25: Instructions for Site Visit Request/B-180 form added. Questions and Answers have been attached.
This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. The solicitation is issued as a Request for Proposals (RFP).
Bellows Air Force Station (BAFS), located in Waimanalo, Hawaii, is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base (AB), Okinawa, Japan.
Project Objectives: To elevate the landscape of Bellows AFS to a premier standard, incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features, resulting in a visually stunning and meticulously maintained environment. This statement of objectives defines the requirements for the Contractor to design, fabricate, and execute landscaping work at Bellows Air Force Station (AFS), HI. This work encompasses earthwork, design, environmental coordination, delivery, and planting of irrigation systems, trees, stone walkways, plants, and shrubs throughout the installation.
Correspondence Instructions
Proposals Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 29 Aug 2025.
Solicitation Questions: Vendor questions in relation to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 20 Aug 2025.
Pre-Proposal Site Visit: If a site visit is required to generate an accurate proposal, please email that request to the CS and CO no later than NLT 4:00 PM HST, 18 Aug 2025. All interested vendors will receive an invitation to the site visit at Bellows Air Force Station, at 10:00 AM HST, 25 Aug 2025, even if only one Offeror requests a visit.
Post-Site Visit Questions: Vendor questions regarding the site visit, once completed, shall be provided via email to the POCs identified above NLT 3:00 PM HST, 27 Aug 2025.
B-180 Submission for BAFS Landscaping Site Visit - August 25, 2025
This outlines the key steps for submitting a B-180 form for long-term passes for contractors attending a site visit on Bellows Air Force Station (BAFS) for the Landscaping and Beautification requirement on August 25, 2025, at 10:00 AM HST, using DOD SAFE.
Critical Considerations (Before You Begin):
- Deadline: The B-180 form MUST be submitted on DOD SAFE NLT 1:00 PM HST on 22 August 2025 to allow for processing. START EARLY.
- BAFS Sponsor: You require a BAFS sponsor. This will be MSgt Frederick Gambrel, Phone Number: 808-448-4927.
- Form Version: Use the attached version of the B-180 form.
- Accuracy: Ensure all information is accurate and complete to avoid delays.
Key Steps:
- Gather Supporting Documentation: Collect copies of required documents (Driver's License/ID, company information, contract/task order, and any other documents requested by your sponsor or the BAFS Security Office).
- Submit via DOD SAFE (https://safe.apps.mil/):
- Access DOD SAFE using your CAC or approved authentication.
- Initiate a new file transfer and enter the recipient's email address (frederick.gambrel.1@us.af.mil, brianna.davis.6@us.af.mil, matthew.alboentti@us.af.mil).
- Attach the completed B-180 form and all supporting documents.
- "THIS SUBMISSION IS DUE NLT 1:00 PM HST ON 22 AUGUST 2025."
- Submit the file transfer.
- Follow Up:
- Please contact the POCs for this requirement if you have any questions or issues with submitting the access forms.
Update #3 ·
Updated 8/20/25: Instructions for Site Visit Request/B-180 form added.
This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. The solicitation is issued as a Request for Proposals (RFP).
Bellows Air Force Station (BAFS), located in Waimanalo, Hawaii, is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base (AB), Okinawa, Japan.
Project Objectives: To elevate the landscape of Bellows AFS to a premier standard, incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features, resulting in a visually stunning and meticulously maintained environment. This statement of objectives defines the requirements for the Contractor to design, fabricate, and execute landscaping work at Bellows Air Force Station (AFS), HI. This work encompasses earthwork, design, environmental coordination, delivery, and planting of irrigation systems, trees, stone walkways, plants, and shrubs throughout the installation.
Correspondence Instructions
Proposals Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 29 Aug 2025.
Solicitation Questions: Vendor questions in relation to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 20 Aug 2025.
Pre-Proposal Site Visit: If a site visit is required to generate an accurate proposal, please email that request to the CS and CO no later than NLT 4:00 PM HST, 18 Aug 2025. All interested vendors will receive an invitation to the site visit at Bellows Air Force Station, at 10:00 AM HST, 25 Aug 2025, even if only one Offeror requests a visit.
Post-Site Visit Questions: Vendor questions regarding the site visit, once completed, shall be provided via email to the POCs identified above NLT 3:00 PM HST, 27 Aug 2025.
B-180 Submission for BAFS Landscaping Site Visit - August 25, 2025
This outlines the key steps for submitting a B-180 form for long-term passes for contractors attending a site visit on Bellows Air Force Station (BAFS) for the Landscaping and Beautification requirement on August 25, 2025, at 10:00 AM HST, using DOD SAFE.
Critical Considerations (Before You Begin):
- Deadline: The B-180 form MUST be submitted on DOD SAFE NLT 1:00 PM HST on 22 August 2025 to allow for processing. START EARLY.
- BAFS Sponsor: You require a BAFS sponsor. This will be MSgt Frederick Gambrel, Phone Number: 808-448-4927.
- Form Version: Use the attached version of the B-180 form.
- Accuracy: Ensure all information is accurate and complete to avoid delays.
Key Steps:
- Gather Supporting Documentation: Collect copies of required documents (Driver's License/ID, company information, contract/task order, and any other documents requested by your sponsor or the BAFS Security Office).
- Submit via DOD SAFE (https://safe.apps.mil/):
- Access DOD SAFE using your CAC or approved authentication.
- Initiate a new file transfer and enter the recipient's email address (frederick.gambrel.1@us.af.mil, brianna.davis.6@us.af.mil, matthew.alboentti@us.af.mil).
- Attach the completed B-180 form and all supporting documents.
- "THIS SUBMISSION IS DUE NLT 1:00 PM HST ON 22 AUGUST 2025."
- Submit the file transfer.
- Follow Up:
- Please contact the POCs for this requirement if you have any questions or issues with submitting the access forms.
Update #2 ·
Updated 8/20/25: Instructions for Site Visit Request/B-180 form added.
This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. The solicitation is issued as a Request for Proposals (RFP).
Bellows Air Force Station (BAFS), located in Waimanalo, Hawaii, is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base (AB), Okinawa, Japan.
Project Objectives: To elevate the landscape of Bellows AFS to a premier standard, incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features, resulting in a visually stunning and meticulously maintained environment. This statement of objectives defines the requirements for the Contractor to design, fabricate, and execute landscaping work at Bellows Air Force Station (AFS), HI. This work encompasses earthwork, design, environmental coordination, delivery, and planting of irrigation systems, trees, stone walkways, plants, and shrubs throughout the installation.
Correspondence Instructions
Proposals Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 29 Aug 2025.
Solicitation Questions: Vendor questions in relation to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 20 Aug 2025.
Pre-Proposal Site Visit: If a site visit is required to generate an accurate proposal, please email that request to the CS and CO no later than NLT 4:00 PM HST, 18 Aug 2025. All interested vendors will receive an invitation to the site visit at Bellows Air Force Station, at 10:00 AM HST, 25 Aug 2025, even if only one Offeror requests a visit.
Post-Site Visit Questions: Vendor questions regarding the site visit, once completed, shall be provided via email to the POCs identified above NLT 3:00 PM HST, 27 Aug 2025.
B-180 Submission for BAFS Landscaping Site Visit - August 25, 2025
This outlines the key steps for submitting a B-180 form for long-term passes for contractors attending a site visit on Bellows Air Force Station (BAFS) for the Landscaping and Beautification requirement on August 25, 2025, at 10:00 AM HST, using DOD SAFE.
Critical Considerations (Before You Begin):
- Deadline: The B-180 form MUST be submitted on DOD SAFE NLT 1:00 PM HST on 22 August 2025 to allow for processing. START EARLY.
- BAFS Sponsor: You require a BAFS sponsor. This will be MSgt Frederick Gambrel, Phone Number: 808-448-4927.
- Form Version: Use the attached version of the B-180 form.
- Accuracy: Ensure all information is accurate and complete to avoid delays.
Key Steps:
- Gather Supporting Documentation: Collect copies of required documents (Driver's License/ID, company information, contract/task order, and any other documents requested by your sponsor or the BAFS Security Office).
- Submit via DOD SAFE:
- Access DOD SAFE using your CAC or approved authentication.
- Initiate a new file transfer and enter the recipient's email address (frederick.gambrel.1@us.af.mil, brianna.davis.6@us.af.mil, matthew.alboentti@us.af.mil).
- Attach the completed B-180 form and all supporting documents.
- "THIS SUBMISSION IS DUE NLT 1:00 PM HST ON 22 AUGUST 2025."
- Submit the file transfer.
- Follow Up:
- Please contact the POCs for this requirement if you have any questions or issues with submitting the access forms.
Update #1 ·
This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. The solicitation is issued as a Request for Proposals (RFP).
Bellows Air Force Station (BAFS), located in Waimanalo, Hawaii, is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base (AB), Okinawa, Japan.
Project Objectives: To elevate the landscape of Bellows AFS to a premier standard, incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features, resulting in a visually stunning and meticulously maintained environment. This statement of objectives defines the requirements for the Contractor to design, fabricate, and execute landscaping work at Bellows Air Force Station (AFS), HI. This work encompasses earthwork, design, environmental coordination, delivery, and planting of irrigation systems, trees, stone walkways, plants, and shrubs throughout the installation.
Correspondence Instructions
Proposals Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 29 Aug 2025.
Solicitation Questions: Vendor questions in relation to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 20 Aug 2025.
Pre-Proposal Site Visit: If a site visit is required to generate an accurate proposal, please email that request to the CS and CO no later than NLT 4:00 PM HST, 18 Aug 2025. All interested vendors will receive an invitation to the site visit at Bellows Air Force Station, at 10:00 AM HST, 25 Aug 2025, even if only one Offeror requests a visit.
Post-Site Visit Questions: Vendor questions regarding the site visit, once completed, shall be provided via email to the POCs identified above NLT 3:00 PM HST, 27 Aug 2025.
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