Request for Proposals BAFS Landscaping and Beautification.pdf

1. Solicitation Overview

This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested. The solicitation is issued as a Request for Proposals (RFP).

Solicitation Number: FA521525R0017

NAICS: 561730

Size Standard: $9.5 Million

Contract Type: Firm-Fixed Price (FFP)

Type of Set-Aside: (Check One)

None (*Mandatory Source)

Small Business

Small Disadvantaged

Woman Owned

HUBZone Section 8(a)

☐ X ☐ ☐ ☐ ☐

2. Contact Information

766 Enterprise Sources Squadron (766 ESS)

(HI): 560 Central Ave, Building 287, JBPHH, HI 96860

POC: Brianna Davis, Civ, Contracting Officer, (808)-471-4348, brianna.davis.6@us.af.mil

POC: Matthew Albonetti, TSgt, Contract Specialist, (808)-489-3136, matthew.albonetti@us.af.mil

3. Proposal Submission Instructions IAW FAR 52.212-1

Proposals must be submitted via email to POC(s) above and must include:

1. Solicitation number

2. Offerors contact info (name, address, POC, CAGE, UEI, TIN, Size)

3. Technical description of offered service

4. Performance schedule

5. Commercial warranty terms, if applicable

6. Price and discount terms

7. Statement of agreement with solicitation terms

8. Completed clauses and provisions document (see Attachment 4). This may be completed in SAM.gov.

Failure to provide all information above may result in the proposal being considered non-responsive.

Proposals Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 29 Aug 2025.

Solicitation Questions: Vendor questions in relation to this RFQ shall be provided via email to the POCs identified above NLT 1:00 PM HST, 20 Aug 2025.

Pre-Proposal Site Visit: If a site visit is required to generate an accurate proposal, please email that request to the CS and CO no later than NLT 4:00 PM HST, 18 Aug 2025. All interested vendors will receive an invitation to the site visit at Bellows Air Force Station, at 10:00 AM HST, 25 Aug 2025, even if only one Offeror requests a visit.

Post-Site Visit Questions: Vendor questions regarding the site visit, once completed, shall be provided via email to the POCs identified above NLT 3:00 PM HST, 27 Aug 2025.

4. Payment Terms

Net 30 unless alternate terms are proposed by the offeror. The offeror agrees to hold the proposed prices for at least 30 days.

5. Evaluation Criteria IAW FAR 52.212-2 and 13.106-1(a)(2)

The provision at FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition, in addition to the following Addenda:

Addendum, FAR 52.212-2, Evaluation - Commercial Items, is hereby tailored as follows:

The Government will award a single firm-fixed price (FFP) definitive contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Best Value will be based on a Lowest Price Technically Acceptable (LPTA) approach. For this RFP, best value means a single award shall be made to the responsible contractor whose products are technically acceptable, proposes the lowest total price, and has an acceptable performance schedule. The following two (2) factors shall be used to evaluate proposals:

1. Technical capability of the services proposed to meet the Government’s requirement (Submit one copy).

No additional “credit” can be given for exceeding established standards. Vendors are highly encouraged to submit commercial product literature, which represents the specifications of proposed items.

The Government technical evaluation team shall evaluate the technical proposals on a pass/fail basis, based upon meeting the services required IAW attached PWS, assigning ratings of Acceptable or Unacceptable.

Rating Description

Acceptable The proposal clearly meets the requirements of the solicitation.

Unacceptable The proposal does not clearly meet the requirements of the solicitation.

2. Price (Submit one copy of Attachment 2). All unit prices provided shall be rounded to the nearest dollar. Fill in the Unit Price for each CLIN. On the Basis of Estimate (BOE) tab, enter price element supporting information. Provide a comprehensive BOE that justifies all proposed costs, demonstrating a thorough understanding of the requirements and sound cost estimation.

Only those proposals determined to be technically acceptable will be evaluated on price.

Proposals will be evaluated for technical acceptability in order from lowest proposed price to highest price. When the government has evaluated two proposals as technically acceptable and reaches adequate price competition the government will award to the lowest price technically acceptable proposal evaluated. If the proposal received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award. Only those proposals determined to be technically acceptable, either initially or as a result of any clarification exchanges, will be considered for award. However, Offerors are reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without any clarification exchanges.

Award shall be made only to contractors who are registered in the System for Award Management (SAM) website. Contractor also needs to be registered with Online Representations and Certifications electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/port

Proposals shall not exceed the following page limitations.

a. Technical Capability: 5 pages, not to include a cover sheet.

b. Price: Attachment 2, Price Spreadsheet

c. Completed clauses and provisions document (see Attachment 5). This may be completed in SAM.gov.

6. Attachments

1. PWS_BAFS_Landscaping_ 08Aug2025

2. Price Proposal Spreadsheet

3. Wage Determination (WD) 2015-5689_Rev 26

4. Solicitation_ FA521525R0017